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LIHEAP AT 2011-5 on Estimates of Quarterly Obligations for FY 2012

Published: July 21, 2011
Audience:
Low Income Home Energy Assistance Program (LIHEAP)
Category:
Guidance, Policies, Procedures, Action Transmittal

Transmittal No.  LIHEAP-AT-2011-5

TO: LOW INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHEAP) GRANTEES

GUIDANCE INTENDED FOR: _X__ STATES
____ TRIBES/TRIBAL ORGANIZATIONS
____ TERRITORIES


SUBJECT:  Estimates of Quarterly Obligations for the Fiscal Year (FY) 2012 Low Income Home Energy Assistance Program (LIHEAP)

RELATED REFERENCES:
The Low Income Home Energy Assistance Act, Title XXVI of the Omnibus Budget Reconciliation Act of 1981, (Public Law 97-35), as amended; P.L. 90-577 (Intergovernmental Cooperation Act of 1968); Form ACF-535 (OMB Clearance Number 0970-0037, approved for LIHEAP use through 7/31/2011 – renewal pending)

PURPOSE:
To collect from LIHEAP State grantees estimates of their quarterly obligations under the FY 2012 LIHEAP Program.

DUE DATE – September 1, 2011

Content: The Office of Management and Budget (OMB) approved the collection of certain data to be used by the U.S. Department of Health and Human Services (HHS) for the LIHEAP Program.  The data to be collected are grantees’ estimates of obligations they will make each quarter under the FY 2012 program.  Grantees’ participation in the data collection is voluntary. 

Grantees must respond by September 1, 2011.  If grantees wish to receive more than 25 percent of their grant in each quarter, they must submit this information.  If the information is not received, grant awards will be made in the amount of 25 percent of the grantee’s allocation in four quarterly grant awards for FY 2012. 

We recommend that grantees request as much funding as the state anticipates it will need during the first quarter of FY 2012 in the event of an extended Continuing Resolution.  Once the quarterly allocations are set, our ability to change them is constrained by our OMB apportionment.  The data must be received by September 1 in order to be used in our apportionment request to OMB.

The information collected is used to substantiate budget requests for low-income energy assistance payments and to make awards based on each State’s needs.  However, the availability of funding is dependent on Congressional action to provide funding via an appropriation or continuing resolution and the apportionment of funds by OMB.

We are providing a form (see attached) that grantees may use to provide us with the estimates of their quarterly obligations.  This form will enable the Administration for Children and Families to target grantees’ needs for FY 2012 funding authority.

If funds will be carried over from the FY 2011 program to begin the FY 2012 program in October, please make sure that the quarterly estimates take this into account. 

This form is due September 1, 2011.  Please note that the submission should be sent to Lydia Peele in the ACF grants office at the address listed below.

ATTACHMENTS:  Form ACF-535, Low Income Home Energy Assistance Program Quarterly Obligation Estimates

SUBMISSIONS TO:
Administration for Children and Families      
Office of Administration
Office of Grants Management
Division of Mandatory Grants
370 L’Enfant Promenade, S.W.
Washington, D.C. 20447

Attention:  Lydia Peele,
Mail Stop:  OA/OGM/OMG
                                   
Fax: (202) 401-5519
E-mail: lydia.peele@acf.hhs.gov

INQUIRIES:
Nick St. Angelo, Director
Division of Energy Assistance
E-mail: nick.stangelo@acf.hhs.gov

                                   

          /s/                      

Yolanda J. Butler,Ph.D.
Acting Director
Office of Community Services