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Fiscal Year 2007 Community Services Block Grant Program Report to Congress

Published: July 20, 2012
Audience:
Community Services Block Grants (CSBG)
Tags:
authority, eligibility, guidelines, participant, uses

State of West Virginia
State Assessment Summary

From April 17 to April 27, 2007, a State Assessment was conducted in West Virginia regarding activities implemented with FY 2005 CSBG funds.  A review of the information showed that the State has in place administrative, program, and financial systems to oversee CSBG funds.  The SA team determined that West Virginia was compliant with the CSBG Act.

Program Operations
West Virginia has designated the Governor’s Office of Economic Opportunity (GOEO) as the lead agency to administer its CSBG program.  The West Virginia CSBG program provides funding, technical assistance, and support to a Statewide network of 16 eligible entities that serve 55 counties.  Each eligible entity provides an array of services according to their local community’s needs.  Services may include housing, employment services, educational assistance, nutrition services, health care assistance, self-sufficiency services, and income management. 

The largest groups of clients served were White, high school graduates/GED recipients, single adults, renters, and those with family incomes up to 50 percent of the Federal poverty guidelines.  The following table illustrates the number of reported characteristics of individuals and families served throughout the State.
 

Client Characteristics and Statistics for the State of West Virginia

CSBG Client Characteristics and Statistics Reported by State

PERSONS

Hispanic or Latino

167

African American

1,521

White

22,628

Other

197

Multi-race

344

Education:  Years of Schooling by Number of Persons

PERSONS

0-8 Years

1,826

9-12 Years, Non-Graduates

4,750

High School Graduates/GED

7,538

12+ Some Postsecondary

1,277

2 or 4 Year College Graduates

893

Family Structure by Number of Families

PERSONS

Single Parent Female

15,473

Single Parent Male

10,118

Two Parent Household

2,976

Single Person, No Children

3,748

Two Adults, No Children

1,566

Family Housing by Number of Families

PERSONS

Own

7,565

Rent

8,237

Homeless

1,272

Level of Family Income as a Percentage of Federal Poverty Guidelines by Number of Families

PERSONS

Up to 50%

11,874

51% to 75%

4,722

76% to 100%

2,989

101% to 125%

1,638

126% to 150%

736

151% or more

1,061

 

 

Uses of CSBG Funds
State officials and eligible entities reported the following program activities associated with FY 2005 CSBG funds:

Employment Programs
West Virginia reported spending $531,004 in CSBG funding to support a range of services designed to assist low-income individuals in obtaining and maintaining employment.

Education Programs
West Virginia reported spending $844,194 in CSBG funds to provide education services.

Housing Programs
West Virginia reported spending $601,721 for CSBG-coordinated housing programs to improve the living environments of low-income individuals and families.

Emergency Services Programs
West Virginia reported spending $1,366,899 for emergency services to combat many kinds of crises.

Nutrition Programs
West Virginia reported spending $671,602 in CSBG funds to support nutrition programs.

Self-Sufficiency Programs
West Virginia reported spending $576,067 on self-sufficiency programs to assist families in becoming more financially independent.

Health Programs
West Virginia reported spending $496,931 on CSBG-funded health initiatives that were designed to identify and combat a variety of health problems in the communities served.

Income Management Programs
West Virginia reported spending $626,557 on income management programs using CSBG grant funds.

Linkages
West Virginia reported spending $674,266 on linkage initiatives to mobilize and coordinate community responses to poverty.

Programs for Youth and Seniors
West Virginia reported spending $682,532 on programs serving seniors and $1,175,193 on programs serving youth.  Services noted under these categories were targeted exclusively to children and youth from ages six to 17 or persons over 55 years of age.

Eligible Entities Monitoring and Assessments
The State is required to perform monitoring duties in a full onsite review at least once every three years for its 16 eligible entities.  The State monitoring reviews focus on administrative, planning, fiscal functions, governance, agency director’s leadership, and other requirements of the State.  The State has procedures, including monitoring and technical assistance, to help ensure that all eligible entities have systems in place to oversee CSBG services and funds.  OCS SA team members visited the following three eligible entities:

Community Resources, Inc.
Community Resources, Inc., (CRI) was incorporated as a non-profit agency in 1986.  The goal of CRI is “helping the poor obtain basic necessities and developing means of change to those systems which cause poverty.”  The service area of CRI encompasses 11 counties in the northwestern part of the State.  CRI has a $3.5 million annual budget.  The agency provides a wide array of program services, including weatherization, housing, employment and training, crisis intervention, transportation, financial independence, business partnerships, and community investment.
 
According to the State, CRI received a monitoring review in 2006.  During the review, several items were identified as needing corrective action.  The SA team concurred with the five findings from the State’s monitoring report which included:  purchases, bank reconciliations, property management, procurement standards, and indirect costs. These findings are addressed through a corrective action plan.  CRI hired a new Executive Director who is working closely with the State to strengthen CRI’s administrative capacity.  The SA team interviewed CRI staff extensively to determine the level of progress on implementing the corrective action plan.  The SA team concluded that CRI’s leadership is taking an active role to ensure that policies and procedures are updated and utilized in the day-to-day operations of the agency.  The State continues to provide technical assistance and has seen positive changes in CRI’s ability to administer its agency effectively.
 
North Central West Virginia Community Action Association, Inc.
North Central West Virginia Community Action Association, Inc. (NCWVCAA) has provided services to low-income individuals and families through a wide range of services over a nine-county area since 1966.  NCWVCAA, located in Fairmont, West Virginia, covers a service area of 5,849 square miles with an annual budget of $11,394,818.  The agency provides weatherization, HOME Leverage Loans, homeless shelters in three counties, summer feeding, Head Start, Early Head Start, One Stop Career Programs, group work camp, youth opportunity camp, home energy assistance, food pantry, School Day Plus, emergency assistance, a garden program, Earned Income Tax Credit assistance, free tax preparation, and transitional/permanent housing for the homeless.
 
The State’s most current monitoring report had four findings pertaining to monitoring of property and equipment, management, and general expenses.  There were two findings on financial management systems.  NCWVCAA developed and implemented a corrective action plan to address the State’s findings.  The SA team interviewed staff extensively, examined areas for compliance with OMB Circulars, audit requirements, and the CSBG Act.  The SA team concluded that NCWVCAA had improved its overall administration and management abilities and strengthened its ability to administer the CSBG program.  With support from the State, NCWVCAA will continue to be in compliance with the CSBG statute.  The SA team is satisfied with current outcomes and progress. 

P.R.I.D.E. in Logan County, Inc.
P.R.I.D.E. in Logan County, Inc. (P.R.I.D.E.) serves Logan County.  The agency was incorporated in 1964 and has an annual operating budget of approximately $4.4 million.  P.R.I.D.E. administers six programs in addition to CSBG:  1) an aging program, which includes support services, congregate meals and home delivered meals, medication management, national family caregiver support program, a senior health benefits network, and non-emergency medical transportation; 2) the Child and Adult Care Food Program, a U.S. Department of Agriculture (USDA) program that provides reimbursement for nutritious meals and training for in-home family day care providers; 3) the Family Resources Network (FRN), a clearinghouse of information to ensure that needy families are aware of the various services available; 4) a Head Start program; 5) a Medicaid Program; and 6) a weatherization program that provides energy saving repairs.

The State’s most recent monitoring review identified concerns about P.R.I.D.E.’s financial policies and procedures not being followed.  Another concern related to the composition of the agency’s tripartite board.  P.R.I.D.E. developed a corrective action plan to address these concerns, which the State approved.  The SA team learned that P.R.I.D.E. had begun following its financial policies and procedures.  The SA team discussed the statutory requirements for tripartite boards with State officials.  The SA team determined that the State and P.R.I.D.E. are collaborating to strengthen P.R.I.D.E.’s capacity in the following areas:  internal controls; audit resolution and corrective action; administrative statutory assurances; and accounting, information, and communication systems.  The SA team also observed that both P.R.I.D.E. and the State showed a willingness to resolve issues quickly.

 
Administration for Children and Families • 370 L'Enfant Promenade, S.W. • Washington, D.C. 20447