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LIHEAP Model Plan IM

Published: March 22, 2012

Transmittal No.  LIHEAP-IM-2012-05                       Date:  March 22, 2012

TO: LOW INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHEAP) GRANTEES AND OTHER INTERESTED PARTIES

SUBJECT:  Model Plan Application for LIHEAP Funding for Fiscal Year (FY) 2013 (All Applications due September 1, 2012)

RELATED
REFERENCES
:
Low Income Home Energy Assistance Act, as amended (Title XXVI of Public Law (P.L.) 97-35, the Omnibus Budget Reconciliation Act of 1981, as amended).

BACKGROUND:
States, Territories, and Indian Tribes/Tribal organizations that wish to administer a Low Income Home Energy Assistance Program (LIHEAP) must submit an application for funds each year.  Section 2605(c)(3) of the Omnibus Budget Reconciliation Act of 1981, as amended, provides that not later than April 1 of each fiscal year, the Secretary shall make available a model LIHEAP plan which may be used, at the option of each grantee, to prepare the application required under Sections 2605(a)(1) and (c)(1).

PURPOSE:
To provide LIHEAP grantees with a copy of the Model Plan format and to remind States, Tribes, and Territories that all applications are due September 1.

To provide grantees with guidance on the requirement for submission of the Program Integrity Assessment and Plan.

To inform grantees of a new email address to which all plan documents should be submitted electronically.

To encourage early submission of plans and related documents.

CONTENT:

Attached for your use is the Model Plan format for use by States, Territories, and Indian Tribes/Tribal organizations in developing Fiscal Year (FY) 2013 LIHEAP plans.  You are not required to use the Model Plan format.  You may submit your application in any format you wish, as long as it includes all of the information required under the statute and implementing regulations.

For those grantees that choose not to use the Model Plan, we have included a list of reminders that may be helpful in submitting a complete application.

Deadlines:

We wish to remind grantees that they must submit an application each fiscal year in order to receive LIHEAP funds.  Indian Tribes and Tribal organizations must, as always has been the case, submit their applications by September 1, unless the State(s) in which the Tribe or organization is located agrees to a later submission date.  A Final Rule published on October 15, 1999 in the Federal Register (64 FR 55843) states in Section 96.10(c)(2) that applications from States and Territories must also be submitted by September 1 unless the Department agrees to a later date. 

The final rule also established a due date for the submission of all information required to complete the LIHEAP application by Tribes, States and Territories as December 15 of the fiscal year for which funds are being requested, unless the State(s) in which a Tribe is located (in the case of Tribal grantees) or the Department (in the case of States and Territories) agrees to a later date. 

Detailed and Abbreviated Plans:

In FY 1998, we adopted an application process under which a detailed application is due from each grantee every three years.  In the alternate years, an abbreviated application may be submitted, consisting of: (1) the statutorily required assurances signed by the Governor/Chief Executive Officer or his/her designee; (2) a description of any changes from the last detailed application; and (3) a report on applicant and recipient households for the previous year.  In addition, (4) an opportunity for public participation must be offered.  (5) States must also hold a public hearing.  (6) The Carryover and Reallotment Report for the previous fiscal year must have been submitted.  The Carryover and Reallotment Report is due August 1.   Also, (7) the appropriate certifications must be submitted.  Lastly, (8) the LIHEAP Household Report must be submitted with the application as described below.