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TANF-ACF-PI-1997-10 (Data Collection Transition Rules)

Published: November 19, 1997
Audience:
Temporary Assistance for Needy Families (TANF)
Topics:
Data Collection and Reporting
Types:
Program Instructions (PI)
Tags:
Data Collection and Reporting Requirements, Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (P.L. 104-193)

To:

State Agencies Administering Approved Public Assistance Plans And Other Interested Parties

Subject:

Data Collection Transition Rules

Reference:

TANF-ACF-IM-1, December 6, 1996

Purpose:

The purpose of this transmittal is to describe the data collection transition rules under the Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (PRWORA), Pub. L. 104-193 and the Balanced Budget Act of 1997 (BBA), Pub. L. 105-33.  Under section 116(b)(1)(A)(ii) of PRWORA, all States were required to continue to collect and report Aid to Families with Dependent Children (AFDC) and Job Opportunity and Basic Skills Training (JOBS) program data, using the existing forms and procedures, through the June 1997 reporting period.  Section 5517 of the BBA extended the collection and reporting of AFDC and JOBS data through the December 1997 reporting period for States not subject to Temporary Assistance for Need Families (TANF) program reporting requirements.  Attached is a list of States who are required to submit one or more month of AFDC and JOBS data after the June 1997 reporting period based on their TANF implementation dates.

Instructions:

States who have not submitted all of the required AFDC/JOBS data for reporting periods prior to July 1997 should do so immediately.  States required to report AFDC/JOBS data for months between July and December 1997 should report the required data within the time frames specified for those reports.  We note that due to system consolidation of computer centers in the Department, we were required to move our system operations and applications to the National Institute of Health Computer Center.  In addition, we will no longer be connected to the National Integrated Quality Control System (NIQCS) after November 1997.  These system changes have the following impacts.  As of September 1997, we no longer have the capacity to receive electronic transmission of the JOBS 108 data.  States that are required to submit 108 data will need to create a transmission file, download the data to disc or tape, and send the information to us.  States required to submit AFDC recipient characteristics data (ACF-4357) can continue to transmit that data through the NIQCS until November 28, 1997.  After that date, States will need to create a transmission file, download the data to a disc or tape, and send the information to us.  The data disc or tape should be sent to:

Administration for Children and Families
Office of Planning, Research and Evaluation
Division of Data Collection and Analysis
370 L'Enfant Promenade, S.W.
Washington, DC 20447

Effective Date:

October 1996 - December 1997

Inquiries:

For further information you should contact the appropriate Regional Administrator.

/s/
Howard Rolston
Director
Office of Planning, Research and Evaluation

Attachment:

States Required to Collect AFDC/Jobs Data After June 1997 Reporting Period

State

Reporting Periods

Alaska

Thru Dec 97

Arkansas

Thru Dec 97

Colorado

Thru Dec 97

Delaware

Thru Sept 97

Dist. Of Col.

Thru Aug 97

Guam

Thru Dec 97

Hawaii

Thru Dec 97

Idaho

Thru Dec 97

Illinois

Thru Dec 97

Minnesota

Thru Dec 97

Montana

Thru Jul 97

New Mexico

Thru Dec 97

New Jersey

Thru Jul 97

North Dakota

Thru Dec 97

Pennsylvania

Thru Sep 97

Puerto Rico

Thru Dec 97

Rhode Island

Thru Oct 97

Virgin Islands

Thru Dec 97

Virginia

Thru Jul 97

Washington

Thru Jul 97

West Virginia

Thru Jul 97