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TANF-ACF-PI-2010-01 (Revised form OFA-100, the Emergency Fund Request Form)

Published: March 3, 2010
Audience:
Temporary Assistance for Needy Families (TANF)
Topics:
Contingency Fund, Financial
Types:
Program Instructions (PI)
Tags:
Form OFA-100, TANF Emergency Fund

 

Appendix 1 – Definitions

We are using several definitions that already exist in regulations or in various reporting instruments (i.e., the TANF Financial Report (ACF-196), the TANF Data Report (ACF-199), the SSP-MOE Data Report (ACF-209), the Tribal TANF Data Report (ACF-343), the Territorial Financial Report (ACF-196TR), and the Tribal Financial Reports (SF-269A, ACF-196T, or ACF-102-477 Financial Report 12g)). There are also some technical terms we have adopted to help this process work smoothly. This attachment serves as a reference for all of these definitions.

Assistance caseload: The average monthly number of TANF and SSP-MOE cases receiving “assistance.” Consistent with 45 CFR 260.31(a) and 45 CFR 286.10(a), “assistance” includes cash, payments, vouchers, and other forms of benefits designed to meet a family’s ongoing basic needs (i.e., for food, clothing, shelter, utilities, household goods, personal care items, and general incidental expenses). It includes such benefits even when they are provided in the form of payments by a TANF agency, or other agency on its behalf, to individual recipients and are conditioned on their participation in work experience or community service (or any other work activity (i.e., under §261.30)). It also includes supportive services such as transportation and child care provided to families who are not employed.

Basic assistance: Consistent with 45 CFR 260.31(a)(1) and (2), and with 45 CFR 286.10(a)(1), basic assistance means cash, payments, vouchers, and other forms of benefits designed to meet a family's ongoing basic needs (i.e., for food, clothing, shelter, utilities, household goods, personal care items, and general incidental expenses). It includes such benefits even when they are provided in the form of payments by a TANF agency, or other agency on its behalf, to individual recipients, and when they are conditioned on participation in work experience or community service (or any other work activity).

This is the same definition that the ACF-196 (line 5a) uses; it is not assistance that would be reported on line 5b, 5c, or 5d of the ACF-196 (child care, transportation or other supportive services, or assistance authorized solely under prior law, if it is not basic assistance.) It can include benefits regardless of whether the parent is working or the benefit is provided in what the jurisdiction considers its basic TANF program or in another program that serves a particular subgroup of families or a particular purpose (e.g., an earnings supplement program).

Non-recurrent short-term benefits: Consistent with the definition at 45 CFR 260.31(b)(1) and 45 CFR 286.10(b)(1), non-recurrent short-term benefits means benefits designed to deal with a specific crisis situation or episode of need, that are not intended to meet recurrent or ongoing needs, and that will not extend beyond four months. This is the same definition that the ACF-196 (line 6g) uses.

Note that these benefits include those provided directly to a family and those paid to others on behalf of the family, such as a payment to a landlord. Both families receiving other forms of “assistance” and families that do not otherwise receive ongoing assistance may receive non-recurrent short-term benefits.

Subsidized employment expenditures: There is no expenditure category called “subsidized employment” but subsidized employment activities are typically reported under the category “Work Subsidies” on TANF financial reports. Consistent with the definition at 45 CFR 260.31(b)(2) and at 45 CFR 286.10(b)(2), work subsidies means payments to employers or third parties to help cover the costs of employee wages, benefits, supervision, and training. This is the same definition that the ACF-196 (line 6a1) uses. We will use this definition for the definition of subsidized employment expenditures.

Note that some jurisdictions may in the past have reported some subsidized employment expenditures in categories other than “work subsidies” on their respective financial reports. Such a jurisdiction should nevertheless include all expenditures related to operating a subsidized employment program, including the cost of overseeing the program, developing work sites, and providing training to participants, when applying for funding.

Emergency Fund base year: Either FY 2007 or FY 2008, whichever has the lower assistance caseload (for the basic assistance category) or lower expenditures (for the non-recurrent short-term benefits and subsidized employment categories). The base year for a jurisdiction could be different for different expenditure categories. Since HHS may adjust the caseload and expenditure data, the base year for each category is the one that is the lesser after making any adjustments.

Unadjusted caseload: The average monthly number of TANF and SSP-MOE cases receiving “assistance” as reported on jurisdiction’s TANF data report for a quarter.

Unadjusted expenditures: The total Federal and MOE expenditures a jurisdiction made in TANF and SSP-MOE programs in an Emergency Fund category, where expenditures reflect the amount actually expended for a quarter, irrespective of when the jurisdiction claimed the expenditures on the applicable financial report.

Adjustment: The number of cases or amount of expenditures that should be added or subtracted from a quarter in the base year due to a change in program configuration between the base year and the request year.

Solely State-funded (SSF) program: A program that provide benefits to TANF-eligible families, but is funded with State dollars that are not claimed as MOE.

Adjusted caseload: The average monthly number of TANF and SSP-MOE cases receiving “assistance” derived by adding or subtracting adjustments from the unadjusted caseload.

Adjusted expenditures: The total Federal and MOE expenditures a jurisdiction made in TANF and SSP-MOE programs in an Emergency Fund category after adding or subtracting adjustments from the unadjusted expenditure amounts.