Information Memorandums (IMs)—2009

Certifying Eligibility for Enrollment in Head Start Programs - Revision
ACF–IM–HS–09–03

NOTE: This IM supersedes ACF-IM-HS-09-01

INFORMATION MEMORANDUM [See Attachment at the bottom]

TO: Head Start and Early Head Start Grantees and Delegate Agencies

SUBJECT: Certifying Eligibility for Enrollment in Head Start Programs

INFORMATION: This Information Memorandum supersedes the provisions of ACF-IM-HS-09-01.

The requirements for establishing proof of eligibility for the enrollment of children in Head Start programs are documented in 45 CFR 1305.4(e). Each child’s record must include a signed statement by an employee identifying those documents which were reviewed to determine eligibility. Presently there is no uniform document which the employee must sign.

The lack of uniformity in enrollment records, in the past, has lead to determinations that erroneous payments may have been made because of poor documentation.

Erroneous payment reviews are required by the Improper Payments Act and are conducted on site for each program receiving an annual or triennial review. In order to facilitate an efficient and accurate determination of eligibility, we ask that all programs use the attached template for determining eligibility and include the form in each child’s record.

Use of this template cannot be required by the Office of Head Start without the review and approval of the Office of Management and Budget; however, OHS will request a review and if approved, will require that all children’s records contain the form.

The Head Start Eligibility form has been updated. The child’s date of entry was removed from the form. The current form is not required; however, grantees should ensure that any form currently in use contains all of the elements in the attached form.

(Download in PDF)

Attachment:

Head Start Eligibility Verification - Revision [PDF, 19KB]