State TANF Representatives

Registration
Travel Information
Hotel Information

Registration Information for State TANF Representatives

Registration for this event is free and open to the public. You may register for this event online using ESI's secure registration server by clicking the link below. As a sponsored State TANF Representative, you will be asked to submit travel and hotel requests as part of the online registration process. Therefore, please carefully read through the important Travel Arrangement and Hotel Accommodations information below prior to clicking on the registration link.

The online registration deadline is Monday, May 21, 2007. After May 21, 2007, registration will be available onsite only.

State TANF Representative Registration

Travel Arrangements for State TANF Representatives

The Tenth Annual Welfare Research and Evaluation Conference begins promptly at 9:00 am on Monday, June 4, 2007 and adjourns at 12:30 pm on Wednesday, June 6, 2007. The conference will be held in the Washington, DC Metropolitan area at the Hilton Crystal City Hotel in Arlington, Virginia.

Air/Rail Travel

Designated Travel Agent
All sponsored State TANF Representatives are required to make their travel arrangements through the designated travel agency, Executive Services International Travel, Inc. (ESIT). ESIT will coordinate your airline or rail reservations and tickets. Bridget Hanafin is the designated agent at ESIT for this event.

Please remember that this event is sponsored and funded by a Federal Government agency; thus, ESIT is required to follow Federal Government Travel Regulations.

Guidelines that ESIT is Required to Follow
ESIT is authorized to book your round trip travel from your designated origin to Washington, DC and back ONLY. ESIT is not authorized to book travel itineraries that include special routing accommodations (e.g., a layover in another city for business or personal purposes, additional nights stay, or return flights to a city other than your home/departure city). If your travel needs require special routing accommodations, please immediately contact Nathan Rudy, Program Assistant at ESI, at (240) 744-7078 or via e-mail at nathanr@esi-dc.com.

ESIT is required to book you on the most economical, coach-class flight in order to comply with Federal Government Travel Regulations. Airline preferences to accommodate frequent-flyer benefits or airport preference cannot override price considerations.

Electronic tickets (e-tickets) will be issued to persons requiring air travel. Travelers will need to show a valid form of identification at the check-in counter. Participants traveling by train, and those for whom e-tickets are not an option, will receive paper tickets. ESIT will e-mail or fax you a copy of your itinerary after booking your ticket so that you will have it available for reference.

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How to Make Your Travel Reservations

1. Click on the registration link above and follow the instructions provided for submitting your travel and accommodation requests as part of the online conference registration process.
2. Once ESI staff process your registration and approve your travel requests, your travel information will be forwarded to ESIT.
3. Based on your requests, the designated ESIT agent will develop a tentative itinerary that will be e-mailed to you.
4. Upon receiving the tentative itinerary, please contact the ESIT agent within 24 hours to confirm your itinerary, so that she can finalize your travel plans and issue your ticket. This is necessary so that we can obtain the most economical airfare.
5. The ESIT agent will send you a final itinerary via e-mail or fax after she issues an air e-ticket. If your itinerary requires rail or paper air tickets, the ESIT agent will e-mail you a final itinerary and Nathan Rudy will send your paper documents to you via overnight delivery.

Note: If you need to make any changes to your itinerary after you have been ticketed, you will need to contact the airline or train directly. All additional costs incurred from changes will be at your own expense.

Airport Security Information
If you will be traveling by air, remember that heightened security has been implemented at all airports. Please be prepared to furnish e-ticket itineraries and receipts, along with government-issued photo identification, upon check-in. Travelers are advised to arrive at the airport 1½ to 2 hours prior to their scheduled departure to ensure ample time to clear security. Also, please keep in mind that check-in procedures and policies vary according to each airport and airline. Upon arrival at the airport, we suggest that you ask airline personnel about specific check-in procedures.

Automobile Travel

If a sponsored State TANF Representative elects to drive to the conference, mileage reimbursement cannot exceed roundtrip coach class or discounted rate air or rail fare. Mileage is reimbursable at 48.5 cents per mile for a person using his/her personal vehicle to travel to and from the conference location. Tolls for highways and bridges are reimbursable, and as with other expenses, receipts must be submitted in order to be considered for reimbursement. For specific driving directions, refer to the Hotel Accommodations section below or visit Mapquest.

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Ground Transportation

Please be aware that you will need to arrange your own transportation from the airport/train station to the hotel. Ground transportation costs are reimbursable, but must be documented with original receipts. The Washington, DC area is served by a variety of ground transportation options several of which are listed below. All fares are one way and per person unless otherwise specified.

Hotel Shuttle
The Hilton Crystal City offers an on-call complimentary shuttle to/from Ronald Reagan Washington National Airport and the Crystal City Metro (Yellow Line) to the hotel between the hours of 5:00 am - 11:00 pm. Upon arrival at the airport or Metro, please call the hotel at (703) 418-6800 to request a shuttle pick-up. Air travelers will need to indicate the airline used for travel.

SuperShuttle
Shuttle services also are available to the hotel for approximately $22 from Dulles International Airport (IAD) and $37 from Baltimore Washington International Airport (BWI) using the SuperShuttle service. Shuttle reservations can be made by calling (800) BLUE-VAN or via the Internet at SuperShuttle. Reservations are required at least 12 hours in advance.

Taxi
Taxi stands are located at the baggage claim area of all major airports and at the front entrance of Union Station. Approximate fares are as follows: Reagan National - $5; Dulles - $45; BWI - $50; and Union Station - $15.

Metro
The Hilton Crystal City is easily accessible via Washington, DC’s Yellow Line Metro service and is located at the Crystal City Station stop. You can access the Washington National Airport Metro station on the main level of the Ronald Reagan Washington National airport. Metro Rail System map.

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Hotel Accommodations for State TANF Representatives

The conference will be held in the Washington, DC Metropolitan area at the:

Hilton Crystal City
2399 Jefferson Davis Highway
Arlington, Virginia 22202
Phone: (703) 418-6800
Fax: (703) 418-3763

ESI will reserve a room for sponsored State TANF Representatives requiring overnight accommodations at the Hilton Crystal City. Reservations will be made based on the information provided to ESI as part of the online conference registration process. Your hotel confirmation will be e-mailed to you before May 21, 2007.

Your room costs (room and tax ONLY) for the approved duration of your stay will be billed to ESI's master account. Participants should note that incidental charges including room service, telephone, movies, laundry, etc., are not reimbursable and are the responsibility of the individual guest. Participants will be asked to leave a credit card imprint at check-in to cover the cost of such incidental expenses.

Check-in time at the hotel is 3:00 pm and check-out time is 12:00 noon. Should you arrive early, the hotel will make every attempt to accommodate your early check-in. However, if there are no rooms available upon your early arrival, your luggage will be stored until your room is available.

Driving Directions to the Hotel

FROM RICHMOND & I-95 NORTH:
Follow I-95 North to I-395 North. Take Exit #7A (Rt. 120/Glebe Road South). Stay on South Glebe Road approximately 1.5 miles, until it ends on Route 1 North ( Jefferson Davis Highway). Travel approximately 1/2 mile to the traffic light at 23rd Street. Make a right onto 23rd Street and another immediate right onto Clark Street. The Hilton Crystal City is directly on the right.

FROM BALTIMORE & I-95 SOUTH:
Take I-95 South over the Woodrow Wilson Bridge into Virginia. Take Exit 177B for Rt. 1 North in the direction of Arlington/Alexandria. Travel on Rt. 1 North approximately 4 miles, passing through the city of Alexandria. After passing the ramp for Reagan National Airport, take the next right onto 23rd street and another immediate right onto Clark Street. The Hilton Crystal City is directly on the right.

FROM I-395 NORTH:
Take I-395 North in the direction of Washington. Take Exit 7A (Rt. 120/Glebe Road South). Stay on South Glebe Road approximately 1.5 miles, until it ends on Route 1 North ( Jefferson Davis Highway). Travel approximately 1/2 mile to the traffic light at 23rd Street. Make a right onto 23rd Street and another immediate right onto Clark Street. The Hilton Crystal City is directly on the right.

Should you require further detailed driving directions, please visit mapquest.

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