Matching Grant Reporting Requirements
Program Reports
Statistical outcomes at 4-month intervals: the report for the period January 1 through April 30, is due May 30; May 1 through August 31, due September 30; September 1 through December 31, due January 31.
A narrative report, covering the period of the prior January 1 through December 31 grant, will be due on February 15 of each year. This report shall contain a brief description of program accomplishments and situations which affected program performance over the year, a summary of the number of matching grant clients served during the year (including those clients who were enrolled in the preceding year but were still served in the current year) by ethnicity and location, a summary of outcomes for those refugees (by location), and a summary of monitoring actions and findings during the year.
Financial Reports
An original and two copies of the Standard Financial Status Report (SF 269) are due July 30th, for the period from January 1 through June 30, and January 30th, for the period from July 1 through December 31. A final report is due 210 days after the end of each one-year budget period and the three-year project period. [The extended due date of the final report allows time for agencies to complete services for refugees placed into the program during the project period.] All financial status reports must be signed and marked as final by the recipient organization’s financial officer, or by a designated individual in the organization for which notification of such designation by an authorized official of the organization has been submitted to the Administration for Children and Families. Estimated, interim or draft reports will not be considered.