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Policy Guidance/State Letters

State Letters

Published: April 5, 2012
Categories:
Anti-Trafficking in Persons Program, Cash and Medical Assistance (CMA), Cuban Haitian, Ethnic Community Self-Help, Unaccompanied Refugee Minors, Voluntary Agencies Matching Grant Program, Unaccompanied Children's Services, Technical Assistance Providers, Targeted Assistance Discretionary, Wilson-Fish, Targeted Assistance, Supplemental Services, Preventive Health, Public/Private Partnership, Preferred Communities, Microenterprise Development, Individual Development Accounts (IDAs), Refugee Agricultral Partnership Program (RAPP), Repatriation, Social Services, Services to Older Refugees, Services for Survivors of Torture, School Impact
Topics:
Eligibility Letter, HHS Certification, Human Trafficking, Trafficking Victims Protection Act (TVPA), Refugee Cash Assistance (RCA), Refugee Medical Assistance (RMA), Cuban entrants, Haitian entrants, Immunizations, Medical Screenings, Emergency repatriation/evacuation, English as a Second Language, Medical Services, Torture Victims Relief Act, Supplemental Security Income, Citizenship, Naturalization, Case Management, Health and Mental Health Services, Job Placement, Employment, Self-Sufficiency, Mental Health, Torture, Foster Care, Unaccompanied Alien Children (UAC), Foster Care, Asylees, Case management, Cash and Medical Assistance, State Alternative
Types:
State Letter

Indices of letters sent to State Refugee Coordinators during each calendar year on pertinent issues for State administered refugee programs. Recent letters are attached. If you need a copy of any State Letter not attached, contact ORR.

20142013 | 2012 | 2011 | 2010 | 2009 | 2008 | 2007 | 2006 | 2005 | 2004 | 2003 | 2002 | 2001 | 2000

2014

2013

2012

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2011

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2010

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2009

  • 09-30 (09/17/09) H1N1 Influenza and Pandemic Flu Preparedness and Response
  • 09-27 (08/14/09) Updated SL 09-14: Guidance on Requests for Approval of 45 CFR 400.155(h) "Other services”
  • 09-26 (07/29/09) Notice of Final FY 2009 Formula Allocations to States for Refugee Social Services 
  • 09-25 (07/28/09) Notice of Final FY 2009 Formula Allocation for Targeted Assistance Grants to States for Services to Refugees 
  • 09-24 (07/24/09) Required Adjustment of Status to Lawful Permanent Resident by Refugees after One Year in U.S. in Refugee Status; Travel Abroad by Refugees and Requirement for Refugee Travel Document; Required Notification by Refugee of Change of Address
  • 09-22 (06/26/09) Introduction of Eskinder Negash
  • 09-21 (06/12/09) Strengthening Communities Fund: American Recovery and Reinvestment Act of 2009: HHS-2009-ACF-OHS-SI-0091
  • 09-19 (05/28/09) Early Head Start Funding Opportunity HHS-2009-ACF-OHS-SA-0087
  • 09-18 (03/27/09) Electronic Submission of Grant Reports 
  • 09-17 (04/09/09) Afghan Special Immigrants Are Now Eligible for Eight Months of ORR Benefits and Services from Date of Entry to U.S. 
  • 09-15 (03/12/09) Updated USCIS Naturalization Publications and Training Materials 
  • 09-14 (06/25/09) Guidance on Requests for Approval of 45 CFR 400.155(h) "Other services”
  • 09-13 (02/19/09) Rural Secondary Migration Pilot Project 
  • 09-12 (12/31/08) ORR Torture Survivors Program Eligibility Determination Guidance: Information
  • 09-11 (12/03/08) Policy Clarification on Legal Assistance for Trafficking Victims and T Visa Holders
  • 09-09 (11/20/08) Clarification of Unaccompanied Refugee Minor (URM) Eligibility for Chafee (Independent Living) Funds and Education and Training Vouchers (ETV) 
  • 09-06 (02/23/09) Project to Assess Resettlement Sites
  • 09-04 (10/17/08) ORR Social Services FY2008 Final Allocations Sorted by State Percentage of Total Population (Fiscal Years 2005, 2006, and 2007)
  • 09-03 (12/11/08) Employment Criteria and Reporting Guidance for Refugee Employment Services
  • 09-02 (10/14/08) Eligibility of Afghan Special Immigrants for ORR Benefits and Services Continues Beyond September 30, 2008 - Update to State Letter 08-04

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2008

  • 08-01 (11/08/07) ORR and Employment and Training Administration Collaborative
  • 08-02 (12/20/07) Revised ORR-6 Performance Report
  • 08-04 (01/18/08) Consolidated Appropriations Act, 2008: Time Limited Eligibility for ORR Benefits and Services of Iraqis and Afghans Granted Special Immigrant Status under Section 101 (a)(27) of the Immigration and Nationality Act (INA)
  • 08-05 (01/31/08) Notice of the FY 2008 ORR Standing Announcements for Services to Recently Arrived Refugees
  • 08-06 (02/07/08) Public Law 110-181: National Defense Authorization Act for Fiscal Year 2008 : Time Limited Eligibility for ORR Benefits and Services of Iraqis Granted Special Immigrant Status under Section 101 (a)(27) of the Immigration and Nationality Act (INA) 
  • 08-07 (03/03/08) Notice of the FY 2008 ORR Wilson-Fish Alternative Program Standing Announcement (HHS-2008-ACF-ORR-RW-0121)
  • 08-08 (04/16/08) Updated Refugee Health Guidelines - Domestic Malaria Guidelines for Arriving Refugees 
  • 08-09 (07/15/08) Notification to State Refugee Coordinators and Refugee Health Coordinators of Issuances of Certifications/Eligibility letters to Victims of a Severe Form of Trafficking in Persons 
  • 08-10 (03/24/08) Attendance at the 2008 Office of Refugee Resettlement Consultation 
  • 08-11 (04/21/08) Participation in 2008 Office of Refugee Resettlement National Consultation
  • 08-12 (09/30/08) Guidance to States/Wilson Fish Agencies on the Completion of the FY 2009 Annual Outcome Goal Plan

 

2007

  • 07-01 (11/27/06) 2007 National Refugee Program Consultation 
  • 07-02 (12/11/06) Website Development for Formula Allocations Data Submissions
  • 07-03 (01/06/07) Refugee Health Fact Sheet – FAQs on Consequences of Khat Use by Refugees
  • 07-04 (01/19/07) Renewal of ORR-6 (QPR)
  • 07-06 (02/27/07) Federal Refugee Health Partners Roles and Responsibilities
  • 07-07 (04/12/07) Provisions of the REAL ID Act and the Notice of Proposed Rulemaking 
  • 07-08 (04/04/07) ORR Recommendations and Proposed Reporting Requirements and Guidelines for Economic Self-Sufficiency
  • 07-09 (04/11/07) Grants for Refugee Microenterprise Development Projects 
  • 07-10 (05/04/07) Services to Older Refugees Discretionary Grant Announcement
  • 07-11 (06/08/07) Female Genital Cutting (FGC)
  • 07-12 (06/05/07) Grants for Refugee Individual Development Account Projects 
  • 07-13 (07/27/07) ORR Employment Outcomes: Refugee as Employee and Refugee as Self-Employed 
  • 07-14 (10/19/07) Cuban Parolee and non-Cuban Spouse or non-Cuban Child: Spouse and Child Not Eligible for ORR Benefits and Services
  • 07-15 (09/10/07) Fall Update
  • 07-16 (09/14/07) Guidance to States/Wilson Fish Agencies on the Completion of the FY 2008 Annual Outcome Goal Plan 
  • 07-17 (09/29/07) Farewell
 

2006

  • 06-01 (12/21/05)  Notice of Availability of FY06 Funds to Support Refugee Preventive Health Discretionary Programs
  • 06-03 (01/05/06) Evaluation of the Office of Refugee Resettlement (ORR) Social Services and Targeted Assistance Formula Grant Programs
  • 06-04 (01/18/06) Implementation of and Monitoring Compliance with Department of Health and Human Services (HHS) Equal Treatment Regulations
  • 06-05 (01/20/06) Thank You and Farewell
  • 06-07 (02/21/06) Notice of Availability of FY 2006 Discretionary Grant Funds to State for Service Programs for Cuban-Haitian Refugees and Entrants
  • 06-08 (03/16/06) Amendment to ORR State Letter 06-07 - FY 2006 Notice of Availability of Funds to States, dated February 21, 2006 
  • 06-09 (03/17/06) Introductory Message
  • 06-10 (03/17/06) Instructions to States to Amend State Plans with Emergency Operational Planning for Pandemic Influenza
  • 06-11 (03/22/06) Notice of Availability of FY 2006 Grant Funds to Support Refugee Targeted Assistance Discretionary Programs
  • 06-12 (04/07/06) Notice of Availability of FY 2006 Services for Survivors of Torture 
  • 06-13 (04/07/06) Notice of Availability of FY 2006 Funds for Technical Assistance to ORR-Funded Refugee Programs and Services for Asylees 
  • 06-14 (05/19/06) Renewal of ORR-3 (Refugee Unaccompanied Minor Placement Report) and ORR-4 (Refugee and Entrant Unaccompanied Minor Progress Report)
  • 06-15 (05/19/06) Proposed Notice: FY 2006 Formula Targeted Assistance Program Allocations
  • 06-17 (06/16/06) Proposed Notice: FY 2006 Formula Social Services Program Allocations
  • 06-19 (09/13/06) Guidance to States/Wilson Fish agencies on the completion of the 2006/07 Annual Outcome Goal Plan 
  • 06-20 (11/02/06) Clarification of the Medicaid Program’s New Guidance on Citizenship Documentation for Medicaid Benefits
 

2005

  • 05-01 (02/05/05) Testing Refugee Children for Lead 
  • 05-02 (01/27/05) Public Charge and ORR Populations 
  • 05-03 (03/01/05) Release of Individuals Previously Held in "Indefinite Detention"
  • 05-04 (03/24/05) Immigration Consequences of a Criminal Conviction
  • 05-05 (05/02/05) Services to Older Refugees Discretionary Grant Announcement
  • 05-06 (05/16/05) Refugee School Impact Grants
  • 05-07 (05/25/05) CDC Recommendations for Lead Poisoning Prevention in Refugee Children
  • 05-08 (05/04/05) Grants for Refugee Microenterprise Development Projects
  • 05-09 (05/23/05) Information on Initiatives by the Centers for Medicare and Medicaid Services to Help Eligible Low-Income Individuals Reduce Their Prescription Drug Costs
  • 05-10 (06/01/05) Proposed Notice: FY 2005 Social Service Allocations 
  • 05-11 (06/22/05) Grants for Refugee Individual Development Account Projects
  • 05-12 (06/06/05) Corrected Deadline Date for Receipt of Refugee School Impact Grants
  • 05-13 (06/10/05) 2005 National Refugee Program Consultation
  • 05-15 (06/17/05) Proposed Notice: FY 2005 Targeted Assistance Formula Allocations 
  • 05-16 (07/23/05) Refugee Health Promotion and Disease Prevention Toolkit
  • 05-17 (07/14/05) ORR Annual Survey of Refugees
  • 05-18 (08/02/05) Centers for Disease Control and Prevention (CDC) Guidance to Health Care Providers Treating Sudanese and Somali Bantu refugees for Schistosomiasis and Strongyloidiasis 
  • 05-19 (08/10/05) New ORR Consultation Plans
  • 05-20 (09/16/05) Revised HHS "Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons"
  • 05-21 (09/01/05) Final Notice: FY 2005 Formula Social Service Allocations
  • 05-22 (09/02/05) Final Notice: FY 2005 Formula Allocation for Targeted Assistance Grants to States for Services to Refugees
  • 05-23 (09/02/05) National Waiver of the 60-Month Limitation on Social Services
  • 05-24 (09/09/05) Eligibility Guidance for ORR Populations Displaced by Hurricane Katrina
  • 05-25 (09/20/05) National Waiver of the 60-Month Limitation on Targeted Assistance for Refugees Evacuated or Displaced by Hurricane Katrina
  • 05-25a (09/16/05) 2005 National Refugee Program Consultation
  • 05-26 (09/20/05) Disaster Assistance Payments Received by Victims of Hurricane Katrina
  • 05-27 (09/20/05) National Waiver of the 90 Day Limitation on Medical Screening for Refugees Evacuated or Displaced by Hurricane Katrina
  • 05-28 (09/28/05) Avian Flu
  • 05-30 (10/11/05) Data Collection: ORR-11 (Refugee State-of-Origin Report)
  • 05-31 (10/14/05) Soliciting your input in preparation for the 2005 National Refugee Program Consultation
  • 05-32 (10/13/05) Guidance to States/Wilson-Fish Agencies on Setting FY 2006 Annual Outcome Goals
  • 05-33 (10/26/05) Presidential Determination No. 2006-03
 

2004

  • 04-02 (03/11/04) Notice of FY 2004 Proposed Targeted Assistance Formula Allocations
  • 04-03 (03/05/04) Older Refugee Discretionary Grant Announcement
  • 04-04 (03/03/04) Renewal of ORR-1 (Refugee Resettlement Program Estimates: CMA)
  • 04-05 (03/09/04) 2004 National Refugee Program Consultation
  • 04-06 (03/19/04) Proposed Notice of FY 2004 Social Service Allocations
  • 04-07 (03/23/04) Notice of Availability of FY 2004 Funds to Support Services for Torture Victims
  • 04-08 (03/31/04) FY 2004 Matching Grant Program Announcement
  • 04-09 (04/09/04) Notice of Availability of FY 2004 Funds Under the Wilson-Fish Standing Announcement
  • 04-10 (05/28/04) Guidelines regarding the use of RMA Health Screening Programs
  • 04-11 (06/09/04) Notice of FY 2004 Final Targeted Assistance Formula Allocations
  • 04-12 (06/18/04) The Trafficking Victims Protection Reauthorization Act of 2003--Eligibility for Federally Funded or Administered Benefits and Services to the Same Extent as Refugees Extended to Certain Family Members of Victims of a Severe Form of Trafficking in Persons
  • 04-13 (06/25/04) Final Notice of FY 2004 Social Service Allocations
  • 04-14 (08/06/04) Clarification of the Social Security Administration’s Procedure for Verifying Refugee and Asylee Status When Applying for a Social Security Card and Verification of Refugee Status with the Department of State Refugee Processing Center 
  • 04-15 (08/06/04) Data Collection by DB Consulting
  • 04-16 (08/27/04) CMA Close-out of FY 2003
  • 04-17 (08-2004) Notice of an Additional Closing Date for the Standing Announcement for Services to Recently Arrived Refugees: Priority Area 2 - Unanticipated Arrivals 
  • 04-18 (08-2004) Notice of Correction for the Standing Announcement for Services to Recently Arrived Refugees: Priority Area 1 - Preferred Communities
  • 04-19 (10/25/04) Data Collection: ORR-11 (Refugee State-of-Origin Report)
  • 04-20 (11-2004) Guidance to States/Wilson-Fish Agencies on Setting FY 2005 Annual Outcome Goals

 

2003

  • 03-01 (01/29/03) ORR Mid-Term Consultation
  • 03-02 (02/13/03) Notice of Availability of FY 2003 Discretionary Grant Funds to States for Service Programs for Cuban-Haitian Refugees and Entrants 
  • 03-03 (04/11/03) Disregard of Monetary Allowances for Certain Children of Vietnam War Veterans. 
  • 03-04 (04/--/03) Clearinghouse on refugee youth and child well-being
  • 03-05 (05/08/03) Notice of Availability of FY2003 Funds to States for the Refugee Preventive Health Discretionary Grant Program 
  • 03-07 (05/09/03) Notice of Availability of FY2003 Service Grants to States for the Targeted Assistance Discretionary Grant Program 
  • 03-08 (06/10/03) Notice of FY 2003 Funds for the Family Enrichment Program 
  • 03-09 (06/17/03) Notice of FY 2003 Proposed Targeted Assistance Formula Allocations
  • 03-11 (06/27/03) Grants for Refugee Microenterprise Development Projects
  • 03-12 (07/09/03) Grants for Refugee Employment Subsidy Program
  • 03-13 (07/22/03) Notice of FY 2003 Proposed Social Service Allocations
  • 03-14 (08/14/03) Notice of Availability of FY 2003 Funds for Technical Assistance to ORR-Funded Refugee Programs and Services for Asylees 
  • 03-15 (08/14/03) Notice of an additional closing date, for the ORR Standing Announcement for Services to Recently Arrived Refugees: Category One – Preferred Communities 
  • 03-16 (09/08/03) Final Notice of FY 2003 Targeted Assistance Formula Allocations
  • 03-18 (09/03/03) ORR 2003 Consultation – Time to Register! 
  • 03-19 (10/17/03) Notice of Technical Assistance Providers 
  • 03-20 (10/21/03) Data Collection: ORR-11 (Refugee State-of-Origin Report) 
  • 03-21 (10/31/03) Presidential Determination No. 2004-06 
  • 03-22 (11/20/03) Guidance to States/Wilson-Fish Agencies on Setting FY 2004 Annual Outcome Goals 
  • 03-23 (12/29/03) Summary of Planning Session on Resettlement of Somali Bantu Refugees 
  • 03-24 (12/26/03) Use of Surplus Prior Year Funds for Current Year Formula Programs

 

2002

  • 02-01 (01/04/02) The Trafficking Victims Protection Act of 2000
    Removal of Expiration Dates from Certification
    Letters for Adults and Eligibility Letters for Children 
  • 02-02 (01/07/02) Dr. Nguyen Van Hanh’s Welcome (doc 22KB)
  • 02-03 (01/24/02) Release of Individuals Previously Held in "Indefinite Detention" 
  • 02-04 (02/08/02) Verification of Refugee Status with the Department of State Refugee Data Center
  • 02-05 (02/21/02) Refugee School Impact Grants
  • 02-06 (03/01/02) Notice of Cancellation of section of the Standing Announcement
  • 02-07 (03/06/02) Reclassification of Unaccompanied Minors 
  • 02-08 (03/11/02) Monthly Data Report 
  • 02-09 (03/11/02) Monthly Data Report 
  • 02-10 (03/25/02  Monthly Data Report 
  • 02-11 (04/09/02) Notice of FY 2002 Proposed Social Service Allocations 
  • 02-12 (04/22/02) Renewal of ORR-6 (Quarterly Performance Report) 
  • 02-13 (05/01/02) Monthly Data Report
  • 02-14 (05/21/02) ORR Monthly Data Report
  • 02-15 (05/29/02) Notice of ORR Announcement for Services to Victims of a Severe Form of Trafficking 
  • 02-16 (05/30/02) Noticed of Proposed FY 2002 Targeted Assistance Allocations
  • 02-17 (05/29/02) Grants for Refugee Microenterprise Development Projects
  • 02-18 (06/06/02) ORR Standing Announcement for Services to Recently Arrived Refugees: Category 2 - Unanticipated Arrivals and Category 4 - Ethnic Community Self-Help 
  • 02-19 (06/12/02) Grants for Refugee Individual Development Account Programs 
  • 02-20 (06/17/02) Office of the Assistant Secretary for Planning and Evaluation (ASPE), Department of Health and Human Services (HHS) Notice of Funding Availability for Policy and Research Grants (State Innovation Grants) 
  • 02-21 (06/19/02) Use of Surplus Prior Year Funds for Current Year Formula Programs
  • 02-22 (06/28/02) Monthly Data Report 
  • 02-23 (07/03/02) Continuation of the Matching Grant December 2001 Agreement During Calendar Year 2002 
  • 02-24 (07/08/02) Final Notice of FY 2002 Social Service Allocations
  • 02-25 (07/23/02) Toll-Free phone number for Trafficking Victim Verification -- 1-866-401-5510
  • 02-26 (07/19/02) Monthly Data Report
  • 02-30 (09/10/02) Final Notice of FY 2002 Targeted Assistance Allocations
  • 02-31 (09/24/02) Notice of ORR Announcement for Services to Victims of a Severe Form of Trafficking
  • 02-32 (10/10/02) ORR's Reorganization
  • 02-33 (10/18/02) Presidential Determination on the Refugee Admissions Ceiling for FY-2003
  • 02-34 (10/23/02) Renewal of ORR-3 (Refugee and Entrant Unaccompanied Minor Placement Report) and ORR-4 (Refugee and Entrant Unaccompanied Minor Report)

 

2001

  • 01-01 (1/11/01) Lost Boys: Arrival of Sudanese Youths During FY 2001
  • 01-02 (1/11/01) Farewell from Lavinia Limon
  • 01-03 (1/17/01) Monthly Data Report for November 2000
  • 01-04 (2/15/01) Monthly Data Report for December 2000
  • 01-05 (2/16/01) FY 2001 Refugee Preventive Health Discretionary Program Announcement
  • 01-06 (3/08/01) Monthly Data Report for January 2001
  • 01-07 (3/05/01) Grant for Assistance for Treatment of Survivors of Torture plus appendix
  • 01-09 (4/05/01) Change in Issuance of Social Security Numbers to Asylees
  • 01-11 (4/19/01) Grant for Assistance to the Elderly 
  • 01-12 (4/27/01) Proposed Social Service and Targeted Assistance Formula Announcements
  • 01-13 (5/03/01) The Trafficking Victims Protection Act of 2000
  • 01-14 (5/00/01) Grants for Services to Recently Arrived Refugees 
  • 01-17 (7/06/01) Final Notice of FY 2001 Social Service Formula Allocation
  • 01-18 (7/09/01) Asylee Information Hotline
  • 01-19 (7/10/01) Extention of Deadline for Submission of Older Refugee Discretionary Grant Applications
  • 01-20 (7/20/01) Notice of Final FY 2001 Targeted Assistance Allocations
  • 01-22 (8/15/01) Clarification of Acceptable Documentation for Category One "Cuban and Haitian Entrants"
  • 01-25 (9/28/01)  Events of September 11, 2001
  • 01-26 (9/28/01) Data Collection: ORR-11 (Refugee State-of-Origin Report) 
  • 01-27 (10/02/01) Reclassification of Unaccompanied Minors 
  • 01-30 (11/21/01) Employment Eligibility Requirements
  • 01-31 (12/05/01)  Federal Fiscal Year (FFY) 2002 Presidential Determination and StepsTaken by the Office of Refugee Resettlement (ORR) to Address the Impact of September 11 on Refugee Communities

2000

  • 00-02 (3/03/00)  Notice of Availability of Discretionary Grant Funds to States for
    1.Service Programs for Cuban and Haitian Refugees and Entrants
  • 00-03 (3/17/00) Grants for Refugee Individual Development Account Programs
  • 00-05 (3/31/00) Grants for Services to Survivors of Torture
  • 00-06 (4/14/00) Grants for Microenterprise Development Services
  • 00-07 (4/21/00) Technical Assistance to Special Programs
  • 00-08 (5/1/00) Proposed Social Service and Targeted Assistance Announcements
  • 00-10 (5/19/00) Grants for Community and Family Strengthening
  • 00-12 (6/15/00) Asylee Eligibility for Refugee Resettlement Program Benefits Date of Entry Will Be Date Individual Is Granted Asylum 
  • 00-14 (7/12/00) Refugees Should Receive Unrestricted Social Security Cards
  • 00-15 (8/03/00) Asylee Eligibility for Refugee Resettlement Program Benefits
  • 00-16 (8/03/00) Final Notices of FY 2000 Social Service and Targeted Assistance Formula Allocations
  • 00-17 (9/14/00) Status and Documentation Requirements for The Federal Refugee Resettlement Program
  • 00-18 (9/18/00) Policy Guidance on the Title VI Prohibition Against National Origin Discrimination As It Affects Persons With Limited English Proficiency
  • 00-19 (9/21/00) Guidance to States on Setting FY 2001 Annual Outcome Goals
  • 00-23 (11/16/00) States cannot require that applicants for Office of Refugee Resettlement (ORR) -funded assistance and services provide social security numbers