State Letter #00-05
Grants for Services to Survivors of Torture
Treatment of Torture Survivors
Part II. General Instructions for Preparing a Full Project
The project description provides a major means by which an application is evaluated and ranked to compete with other applications for available assistance. The project description should be concise and complete and should address the activity for which Federal funds are being requested. Supporting documents should be included where they can present information clearly and succinctly. Applicants are encouraged to provide information on their organizational structure, staff, related experience, and other information considered to be relevant. Awarding offices use this and other information to determine whether the applicant has the capability and resources necessary to carry out the proposed project. It is important, therefore, that this information be included in the application. However, in the narrative the applicant must distinguish between resources directly related to the proposed project from those that will not be used in support of the specific project for which funds are requested.
Cross-referencing should be used rather than repetition. ACF is particularly interested in specific factual information and statements of measurable goals in quantitative terms. Project descriptions are evaluated on the basis of substance, not length. Extensive exhibits are not required. (Supporting information concerning activities that will not be directly funded by the grant or information that does not directly pertain to an integral part of the grant funded activity should be placed in an appendix.) Pages should be numbered and a table of contents should be included for easy reference.
Provide a summary of the project description (a page or less) with reference to the funding request.
Objectives and Need for Assistance
Clearly identify the physical, economic, social, financial, institutional, and/or other problem(s) requiring a solution. The need for assistance must be demonstrated and the principal and subordinate objectives of the project must be clearly stated; supporting documentation, such as letters of support and testimonials from concerned interests other than the [[Page 14598]] applicant, may be included. Any relevant data based on planning studies should be included or referred to in the endnotes/footnotes. Incorporate demographic data and participant/beneficiary information, as needed. In developing the project description, the applicant may volunteer or be requested to provide information on the total range of projects currently being conducted and supported (or to be initiated), some of which may be outside the scope of the program announcement.
Results or Benefits Expected
Identify the results and benefits to be derived. For example, an applicant might describe torture survivors and the benefits to the survivors of the proposed services.
Outline a plan of action which describes the scope and detail of how the proposed work will be accomplished. Account for all functions or activities identified in the application. Cite factors which might accelerate or decelerate the work and state your reason for taking the proposed approach rather than others. Describe any unusual features of the project such as design or technological innovations, reductions in cost or time, or extraordinary social and community involvement. Provide quantitative monthly or quarterly projections of the accomplishments to be achieved for each function or activity in such terms as the number of people to be served and the number of microloans made. For an example of the approach in providing services to torture survivors, the applicant might provide quantitative monthly or quarterly projections of clients taken into service and the number of clinical, social or legal interventions. When accomplishments cannot be quantified by activity or function, list them in chronological order to show the schedule of accomplishments and their target dates. Identify the kinds of data to be collected, maintained, and/or disseminated. Note that clearance from the U.S. Office of Management and Budget might be needed prior to a ``collection of information'' that is ``conducted or sponsored'' by ACF. List organizations, cooperating entities, consultants, or other key individuals who will work on the project along with a short description of the nature of their effort or contribution.
Describe the precise location of the project and boundaries of the area to be served by the proposed project. Maps or other graphic aids may be attached.
Staff and Position Data
Provide a biographical sketch for each key person appointed and a job description for each vacant key position. A biographical sketch will also be required for new key staff as appointed.
Provide information on the applicant organization(s) and cooperating partners such as organizational charts, financial statements, audit reports or statements from CPAs/Licensed Public Accountants, Employer Identification Numbers, names of bond carriers, contact persons and telephone numbers, child care licenses and other documentation of professional accreditation, information on compliance with Federal/State/local government standards, documentation of experience in the program area, and other pertinent information. Any non-profit organization submitting an application must submit proof of its non-profit status in its application at the time of submission. The non-profit agency can accomplish this by providing a copy of the applicant's listing in the Internal Revenue Service's (IRS) most recent list of tax-exempt organizations described in Section 501(c)(3) of the IRS code, or by providing a copy of the currently valid IRS tax exemption certificate, or by providing a copy of the articles of incorporation bearing the seal of the State in which the corporation or association is domiciled. Dissemination Plan Provide a plan for distributing reports and other project outputs to colleagues and the public. Applicants must provide a description of the kind, volume and timing of distribution. Third-Party Agreements Include written agreements between grantees and subgrantees or subcontractors or other cooperating entities. These agreements must detail scope of work to be performed, work schedules, remuneration, and other terms and conditions that structure or define the relationship. Letters of Support Provide statements from community, public and commercial leaders that support the project proposed for funding. Budget and Budget Justification Provide line item detail and detailed calculations for each budget object class identified on the Budget Information form. Detailed calculations must include estimation methods, quantities, unit costs, and other similar quantitative detail sufficient for the calculation to be duplicated. The detailed budget must also include a breakout by the funding sources identified in Block 15 of the SF-424. Provide a narrative budget justification that describes how the categorical costs are derived. Discuss the necessity, reasonableness, and allocability of the proposed costs.
The following guidelines are for preparing the budget and budget justification. Both Federal and non-Federal resources shall be detailed and justified in the budget and narrative justification. For purposes of preparing the budget and budget justification, ``Federal resources'' refers only to the ACF grant for which you are applying. Non-Federal resources are all other Federal and non-Federal resources. It is suggested that budget amounts and computations be presented in a columnar format: first column, object class categories; second column, Federal budget; next column(s), non-Federal budget(s), and last column, total budget. The budget justification should be a narrative. Personnel Description: Costs of employee salaries and wages. Justification: Identify the project director or principal investigator, if known. For each staff person, provide the title, time commitment to the project (in months), time commitment to the project (as a percentage or full-time equivalent), annual salary, grant salary, wage rates, etc. Do not include the costs of consultants or personnel costs of delegate agencies or of specific project(s) or businesses to be financed by the applicant.
Description: Costs of employee fringe benefits unless treated as part of an approved indirect cost rate. Justification: Provide a breakdown of the amounts and percentages that comprise fringe benefit costs such as health insurance, FICA, retirement insurance, taxes, etc.
Description: Costs of project-related travel by employees of the applicant organization (does not include costs of consultant travel). [[Page 14599]] Justification: For each trip, show the total number of traveler(s), travel destination, duration of trip, per diem, mileage allowances, if privately owned vehicles will be used, and other transportation costs and subsistence allowances. Travel costs for key staff to attend ACF- sponsored workshops should be detailed in the budget.
Description: Costs of tangible, non-expendable, personal property, having a useful life of more than one year and an acquisition cost of $5,000 or more per unit. However, an applicant may use its own definition of equipment provided that such equipment would at least include all equipment defined above. Justification: For each type of equipment requested, provide a description of the equipment, the cost per unit, the number of units, the total cost, and a plan for use on the project, as well as use or disposal of the equipment after the project ends. An applicant organization that uses its own definition for equipment should provide a copy of its policy or section of its policy which includes the equipment definition.
Description: Costs of all tangible personal property other than that included under the Equipment category. Justification: Specify general categories of supplies and their costs. Show computations and provide other information which supports the amount requested.
Enter the total of all other costs. Such costs, where applicable and appropriate, may include but are not limited to insurance, food, medical and dental costs (noncontractual), professional services costs, space and equipment rentals, printing and publication, computer use, training costs, such as tuition and stipends, staff development costs, and administrative costs. Justification: Provide computations, a narrative description and a justification for each cost under this category.
Description: Total amount of indirect costs. This category should be used only when the applicant currently has an indirect cost rate approved by the Department of Health and Human Services (HHS) or another cognizant Federal agency.
Justification: An applicant that will charge indirect costs to the grant must enclose a copy of the current rate agreement. If the applicant organization is in the process of initially developing or renegotiating a rate, it should immediately upon notification that an award will be made, develop a tentative indirect cost rate proposal based on its most recently completed fiscal year in accordance with the principles set forth in the cognizant agency's guidelines for establishing indirect cost rates, and submit it to the cognizant agency. Applicants awaiting approval of their indirect cost proposals may also request indirect costs. It should be noted that when an indirect cost rate is requested, those costs included in the indirect cost pool should not also be charged as direct costs to the grant. Also, if the applicant is requesting a rate which is less than what is allowed under the program, the authorized representative of the applicant organization must submit a signed acknowledgment that the applicant is accepting a lower rate than allowed.
Description: The estimated amount of income, if any, expected to be generated from this project. Justification: Describe the nature, source and anticipated use of program income in the budget or refer to the pages in the application which contain this information. Non-Federal Resources Description: Amounts of non-Federal resources that will be used to support the project as identified in Block 15 of the SF-424. Justification: The firm commitment of these resources must be documented and submitted with the application in order to be given credit in the review process. A detailed budget must be prepared for each funding source. Total Direct Charges, Total Indirect Charges, Total Project Costs
Part III. The Review Process
Intergovernmental Review: State Single Point of Contact (SPOC)
This program is covered under Executive Order 12372, "Intergovernmental Review of Federal Programs,'' and 45 CFR Part 100, "Intergovernmental Review of Department of Health and Human Services Programs and Activities.'' Under the Order, States may design their own processes for reviewing and commenting on proposed Federal assistance under covered programs.
Note: State/Territory participation in the intergovernmental review process does not signify applicant eligibility for financial assistance under a program. A potential applicant must meet the eligibility requirements of the program for which it is applying prior to submitting an application to its SPOC, if applicable, or to ACF. In accordance with Executive Order #12372, "Intergovernmental Review of Federal Programs,'' this listing represents the designated State Single Points of Contact. The jurisdictions not listed no longer participate in the process but grant applicants are still eligible to apply for the grant even if your state, territory, commonwealth, etc. does not have a "State Single Point of Contact.'' Jurisdictions without ``State Single Points of Contacts'' include: Alabama; Alaska; American Samoa; Colorado; Connecticut; Kansas; Hawaii; Idaho; Louisiana; Massachusetts; Minnesota; Montana; Nebraska; New Jersey; Ohio; Oklahoma; Oregon; Palau; Pennsylvania; South Dakota; Tennessee; Vermont; Virginia; and Washington.
This list is based on the most current information provided by the States. Information on any changes or apparent errors should be provided to the Office of Management and Budget and the State in question. Changes to the list will only be made upon formal notification by the State. Also, this listing is published biannually in the Catalogue of Federal Domestic Assistance. Jurisdictions that participate in the Executive Order process have established SPOCs. Applicants from participating jurisdictions should contact their SPOCs as soon as possible to alert them of the prospective applications and receive instructions. Applicants must submit any required material to the SPOCs as soon as possible so that the program office can obtain and review SPOC comments as part of the award process. The applicant must submit all required materials, if any, to the SPOC and indicate the date of this submittal (or the date of contact if no submittal is required) on the Standard Form 424, item 16a. Under 45 CFR 100.8(a)(2), a SPOC has 60 days from the application deadline to comment on proposed new or competing continuation awards. SPOCs are encouraged to eliminate the submission of routine endorsements as official recommendations. Additionally, SPOCs are requested to clearly differentiate between mere advisory comments and those official State process recommendations which may trigger the "accommodate or explain'' rule. When comments are submitted directly to ACF, they should be addressed to:
Department of Health and Human Services, Administration for Children and Families, Office of Refugee Resettlement,
370 L'Enfant Promenade [[Page 14600]] SW, 6th Floor,
Washington DC, 20447
ATTN: Ms. Daphne Weeden.
A list of the Single Points of Contact for each State and Territory is included in this announcement.
OMB State Single Point of Contact Listing
Joni Saad, Arizona State Clearinghouse, 3800 N. Central Avenue,
Fourteenth Floor, Phoenix, Arizona 85012, Telephone: (602) 280-1315,
FAX: (602) 280-8144, e-mail: email@example.com
Mr. Tracy L. Copeland, Manager, State Clearinghouse, Office of
Intergovernmental Services, Department of Finance and Administration,
1515 W. 7th St., Room 412, Little Rock, Arkansas 72203, Telephone:
(501) 682-1074, FAX: (501) 682-5206
Grants Coordinator, Office of Planning and Research/State
Clearinghouse, 1400 Tenth Street, Room 121, Sacramento, California
95814, Telephone: (916) 323-7480, FAX: (916) 323-3018,
Francine Booth, State Single Point of Contact, Executive Department,
Office of the Budget, 540 S. duPont Highway, Suite 5, Dover, Delaware
19901, Telephone: (302) 739-3326, FAX: (302) 739-5661
District of Columbia
Charles Nichols, State Single Point of Contact, Office of Grants
Management and Development, 717 14th Street, NW--Suite 1200,
Washington, DC 20005, Telephone: (202) 727-6537, FAX: (202) 727-1617,
e-mail: firstname.lastname@example.org or email@example.com
Cherie L. Trainor, Coordinator, Florida State Clearinghouse, Department
of Community Affairs, 2555 Shumard Oak Boulevard, Tallahassee, Florida
32399-2100, Telephone: (850) 922-5438 or (850) 414-5495, FAX: (850)
414-0479, e-mail: firstname.lastname@example.org
Debra S. Stephens, Coordinator, Georgia State Clearinghouse, 270
Washington, Street, SW--8th Floor, Atlanta, Georgia 30334, Telephone:
(404) 656-3855, FAX: (404) 656-7901, e-mail: email@example.com
Virginia Bova, State Single Point of Contact, Illinois Department of
Commerce and Community Affairs, James R. Thompson Center, 100 West
Randolph, Suite 3-400, Chicago, Illinois 60601, Telephone: (312) 814-
6028, FAX: (312) 814-1800
Frances Williams, State Budget Agency, 212 State House, Indianapolis,
Indiana 46204-2796, Telephone: (317) 232-5619, FAX: (317) 233-3323
Steven R. McCann, Division for Community Assistance, Iowa Department of
Economic Development, 200 East Grand Avenue, Des Moines, Iowa 50309,
Telephone: (515) 242-4719, FAX: (515) 242-4809
Kevin J. Goldsmith, Director, John-Mark Hack, Deputy Director, Sandra
Brewer, Executive Secretary, Intergovernmental Affairs, Office of the
Governor, 700 Capitol Avenue, Frankfort, Kentucky 40601, Telephone:
(502) 564-2611, FAX: (502) 564-2849
Joyce Benson, State Planning Office, 184 State Street, 38 State House
Station, Augusta, Maine 04333, Telephone: (207) 287-3261,
FAX: (207) 287-6489
Linda C. Janey, JD, Manager, Clearinghouse and Plan Review Unit,
Maryland Office of Planning, 301 W. Preston Street--Room 1104,
Baltimore, Maryland 21201-2305, Telephone: (410) 767-4491, FAX: (410)
767-4480, e-mail: Linda@mail.op.state.md.us
Richard Pfaff, Southeast Michigan Council of Governments, 660 Plaza
Drive--Suite 1900, Detroit, Michigan 48226, Telephone: (313) 961-4266,
FAX: (313) 961-4869
Cathy Mallette, Clearinghouse Officer, Department of Finance and
Administration, 455 North Lamar Street, Jackson, Mississippi 39202-
3087, Telephone: (601) 359-6762, FAX: (601) 359-6764
Lois Pohl/Carol Meyer, Federal Assistance Clearinghouse, Office Of
Administration, P.O. Box 809, Room 915, Jefferson Building, Jefferson
City, Missouri 65102, Telephone: (573) 751-4834, FAX: (573) 522-4395
Heather Elliott, Department of Administration, State Clearinghouse
Capitol Complex, Carson City, Nevada 89710, Telephone: (702) 687-6367,
FAX: (702) 687-3983
Jeffrey H. Taylor, Director, New Hampshire Office of State Planning,
Attn: Intergovernmental Review Process; Mike Blake, Office of State
Planning, 2\1/2\ Beacon Street, Concord, New Hampshire 03301,
Telephone: (603) 271-2155, FAX: (603) 271-1728
Nick Mandell, Local Government Division, Room 201, Bataan Memorial
Building, Santa Fe, New Mexico 87503, Telephone: (505) 827-4991,
FAX: (505) 827-4948
New York State Clearinghouse, Division of the Budget, State Capitol,
Marsha Roth, Albany, New York 12224, Telephone: (518) 474-1605,
FAX: (518) 486-5617
Chrys Baggett, Director, North Carolina State Clearinghouse, Office of
the Secretary of Administration, 116 West Jones Street--Suite 5106,
Raleigh, North Carolina 27603-8003, Telephone: (919) 733-7232,
FAX: (919) 733-9571
Jim Boyd, North Dakota Single Point of Contact, Office of
Intergovernmental Assistance, 600 East Boulevard Avenue, Department
105, Bismarck, North Dakota 58505-0170, Telephone: (701) 328-2094,
FAX: (701) 328-2308
Kevin Nelson, Review Coordinator, Department of Administration,
Division of Planning, One Capitol Hill, 4th Floor, Providence, Rhode
Island 02908-5870, Telephone: (401) 222-2656, FAX: (401) 222-2083
Omegia Burgess, State Single Point of Contact, Budget and Control
Board, Office of State Budget, 1122 Ladies Street--12th Floor,
Columbia, South Carolina 29201, Telephone: (803) 734-0494,
FAX: (803) 734-0645
Tom Adams, Single Point of Contact, State of Texas, Governor's Office of [[Page 14601]] Budget and Planning, Director, Intergovernmental Coordination, P.O. Box 12428, Austin, Texas 78711-2428, Telephone: (512) 463-1771, FAX: (512) 936-2681, e-mail: firstname.lastname@example.org
Carolyn Wright, Utah State Clearinghouse, Office of Planning and
Budget, Room 116 State Capitol, Salt Lake City, Utah 84114, Telephone:
(801) 538-1535, FAX: (801) 538-1547
Judith Dryer, Chief Program Manager, West Virginia Development Office,
Building #6, Room 645, State Capitol, Charleston, West Virginia 25305,
Telephone: (304) 558-0350, FAX: (304) 558-0362,
Jeff Smith, Section Chief, State/Federal Relations, Wisconsin
Department of Administration, 101 East Wilson Street--6th, Floor P.O.
Box 7868, Madison, Wisconsin 53707, Telephone: (608) 266-0267,
FAX: (608) 267-6931
Matthew Jones, State Single Point of Contact, Office of the Governor,
200 West 24th Street, State Capital, Room 124, Cheyenne, Wyoming 82002,
FAX: (307) 632-3909
Guam Mr. Giovanni T. Sgambelluri, Director, Bureau of Budget and
Management Research, Office of the Governor, P.O. Box 2950, Agana, Guam
96910, Telephone: 011-671-472-2285, FAX: 011-671-472-2825
Norma Burgos/Jose E. Caro, Chairwoman/Director, Puerto Rico Planning
Board, Federal Proposals Review Office, Minillas Government Center,
P.O. Box 41119, San Juan, Puerto Rico 00940-1119, Telephone: (809) 727-
4444 or (809) 723-6190, FAX: (809) 724-3270 or (809) 724-3103.
Northern Mariana Islands
Mr. Alvaro A. Santos, Executive Officer, Office of Management and
Budget, Office of the Governor, Saipan, MP 96950, Telephone: (670) 664-
2256, FAX: (670) 664-2272.
Please direct all questions and correspondence about intergovernmental
review to: Ms. Jacoba T. Seman, Federal Programs Coordinator,
Telephone: (670) 664-2289, FAX: (670) 664-2272.
Nellon Bowry, Director, Office of Management and Budget, #41 Norregade
Emancipation Garden Station, Second Floor, Saint Thomas, Virgin Islands
Please direct all questions and correspondence about intergovernmental
review to: Daisey Millen, Telephone: (809) 774-0750, FAX: (809) 776- 0069.
Initial ACF Screening
Each application submitted under this program announcement will undergo a pre-review to determine that (1) The application was received by the closing date and submitted in accordance with the instructions in this announcement and (2) the applicant is eligible for funding.
Competitive Review and Criteria
Applications which pass the initial ACF screening will be evaluated and rated by an independent review panel on the basis of specific evaluation criteria. The evaluation criteria are designed to assess the quality of a proposed project, and to determine the likelihood of its success. The evaluation criteria are closely related and are considered as a whole in judging the overall quality of an application. Points are awarded only to applications which are responsive to the evaluation criteria within the context of this program announcement.
Please Note: Applicants are reminded to appropriately label their application as Category I--"Treatment and Services for Torture Survivors'' or Category II--"Technical Assistance for Treatment and Service Providers for Torture Survivors.'' An organization may apply to both categories but must submit separate applications, one for each category.
Category I--Applications for Treatment and Services for Torture Survivors Will Be Reviewed and Ranked Against the Following Criteria
1. Objectives and Need for Assistance. The application clearly demonstrates knowledge of eligible clients, including: a.) A reasonable statement of the eligibility criteria for the intake assessment (attach the assessment form) and an understanding of eligibility by providing descriptive examples of individual torture survivors and the families that accompany them, description of the circumstances that resulted in torture (such as presenting the applicant's understanding of the political and social context in which the torture was administered);
b.) Demographic details of the eligible population of torture survivors, including the number, nationality and ethnicity in the applicant's geographic service area; and
c.) access to clients by adequately discussing issues of client's trust in the applicant organization, the likelihood of referral from other organizations, and outreach activities. (15 points)
2. Approach. The application provides a clear and feasible strategy for assistance to torture survivors, including:
a.) client assessment strategy to determine which services are appropriate for the individual/family (e.g., not all clients will need all services, rather each client should be assessed for which social, legal, medical and psychological services are relevant to the client's circumstances);
b.) goal and purpose of the assistance for the client/family;
c.) description of medical, psychological, social and legal services and client access to services, such as location of treatment, proximity to communities where prospective clients live, and means of transportation that makes services accessible; and
d.) established partnerships with community-based public and private agencies that participate in the provision of services to the client/family, for example, government and private organizations such as income maintenance, advocacy, immigration, recreational, public health, microenterprise, or whatever agency may be needed by the client/family with attachments that document the partnerships with memorandums of understandings (MOUs), letters of intent from partners, and plans for financial needs/arrangements for client support. (25 points)
3. Organization Profiles. The application demonstrates the organization's capacity to provide assistance appropriate to torture survivors and includes:
(a.) Agency mission and organizational chart;
(b.) resumes of project staff demonstrating linguistic and cultural access for clients;
(c.) history of experience with torture survivors, such as experience as a treatment center or an organization that provides social and legal services to survivors of torture;
(d.) management plan for the project contains systems of client records, program records, and financial management; and (e.) timeline for implementation of project activities. (25 points)
4. Results or Expected Benefits. The outcomes and benefits of the assistance are clearly explained and are reasonable. There are clear and understandable outcome measures for the services, and a reasonable plan for [[Page 14602]] reporting the outcomes to ORR. (25 points)
5. Budget and Budget Justification. The budget is reasonable and clearly justified. The methodologies for estimating the number of client/patients to be served are reasonable. The plan for obtaining funds from Medicaid, Refugee Medical Assistance (RMA), and private health coverage for client fees for treatment, when available, is appropriate, informed and viable. (10 points)
Category II--Applications for the Cooperative Agreement To Provide Technical Assistance to the Treatment Centers and Health Care Providers Will Be Reviewed and Ranked Against the Following Criteria
1. Objectives and Need for Assistance. The applicant clearly demonstrates knowledge of and access to treatment organizations providing services to torture survivors. The applicant also demonstrates a clear understanding of the nature and extent of technical assistance needed by the treatment facilities. (15 points)
2. Approach. The application provides a clear and feasible plan for providing technical assistance to approximately 15 treatment facilities. The application provides a clear and feasible strategy and persuasive explanation for technical assistance activities such as research to support training of medical, mental health, social service, and legal services, including: goals and objectives of the training and research; number of training sessions, curriculum for training; access to the targeted participants (such as, organizations and professionals whose services will be improved by training) (25 points)
3. Organization Profiles. The application demonstrates that it has the necessary staff and organization capabilities for providing technical assistance to treatment facilities and includes:
a.) agency mission and organizational chart;
b.) resumes of project staff demonstrating appropriate professional background and work experience with torture survivors;
c.) management plan for the project contains plans for reports, program records, and financial management; and
d.) timeline for implementation of project activities. (25 points)
4. Results and Expected Benefits. The outcomes and benefits of the assistance are clearly explained and are reasonable. There are clear and understandable outcome measures for the technical assistance and training, and a plan for reporting the outcomes to ORR. (25 points)
5. Budget and Budget Justification. The budget is reasonable and clearly justified. (10 points)
Part IV. Application Submission
In order to be considered for a grant under this program announcement, an application must be submitted on the forms supplied and in the manner prescribed by ACF. Application materials including forms and instructions are available from the contact named under the "Announcement Availability'' section in the preamble of this announcement. It is required that the application indicate on the SF- 424 Item 11. "Descriptive Title of Applicant's Project'' the category for which the application is to be considered. Each application should include one signed original and two additional copies. Each application narrative portion should not exceed 25 double- spaced pages in a 12-pitch font. Attachments and appendices should not exceed 25 pages and should be used only to provide supporting documentation such as maps, administration charts, position descriptions, resumes, and letters of intent for partnership agreements. Please do not include books or video tapes as they are not easily reproduced and are therefore, inaccessible to the reviewers. Each page should be numbered sequentially, including the attachments or appendices.
After Federal funds are exhausted for this grant competition, applications which have been independently reviewed and ranked but have no final disposition (neither approved nor disapproved for funding) may again be considered for funding. Reconsideration may occur at any time funds become available within twelve (12) months following ranking. However, ACF does not select from multiple ranking lists for a program. Therefore, should a new competition be scheduled and an application remain ranked without final disposition, applicants are informed of their opportunity to reapply for the new competition, to the extent practical.
The closing date for submission of applications is May 15, 2000. Mailed applications postmarked after the closing date will be classified as late.
Deadline: Mailed applications shall be considered as meeting an announced deadline if they are either received on or before the deadline date or sent on or before the deadline date and received by ACF in time for the independent review to: U.S. Department of Health and Human Services, Administration for Children and Families, Office of Refugee Resettlement, Attention: Ms. Daphne Weeden. Applicants must ensure that a legibly dated U.S. Postal Service postmark or a legibly dated machine produced postmark of a commercial mail service is affixed to the envelope/package containing the application(s). To be acceptable as proof of timely mailing, a postmark from a commercial mail service must include the logo/emblem of the commercial mail service company and must reflect the date the package was received by the commercial mail service company from the applicant. Private Metered postmarks shall not be acceptable as proof of timely mailing. (Applicants are cautioned that express/overnight mail services do not always deliver as agreed.) Applications handcarried by applicants, applicant couriers, or by other representatives of the applicant shall be considered as meeting an announced deadline if they are received on or before the deadline date, between the hours of 8:00 a.m. and 4:30 p.m., EST, at the U.S. Department of Health and Human Services, Administration for Children and Families, the Office of Refugee Resettlement, 6th Floor, Aerospace Building, 901 D Street, SW, Washington, DC 20447 between Monday and Friday (excluding Federal holidays). The address must appear on the envelope/package containing the application with the note "Attention: Ms. Daphne Weeden.'' (Applicants are cautioned that express/overnight mail services do not always deliver as agreed.)
ACF cannot accommodate transmission of applications by fax or through other electronic media. Therefore, applications transmitted to ACF electronically will not be accepted regardless of date or time of submission and time of receipt.
Late applications: Applications which do not meet the criteria above are considered late applications. ACF shall notify each late applicant that its application will not be considered in the current competition.
Extension of deadlines: ACF may extend application deadlines when circumstances such as acts of God (floods, hurricanes, etc.) occur, or when there are widespread disruptions of mails service. Determinations to extend or waive deadline requirements rest with the Chief Grants Management Officer. [[Page 14603]]
For Further Information Contact: Ms. Daphne Weeden, Administration for Children and Families, Office of Refugee Resettlement, 370 L'Enfant Promenade SW, 6th Floor, Washington, DC 20447, (202) 401-4577. Standard Language Concerning the Certifications, Assurances, and Disclosure Required for Non Construction Programs Applicants requesting financial assistance for non construction projects must file the Standard Form 424B, "Assurances: Non- Construction Programs.'' Applicants must sign and return the Standard Form 424B with their applications. Applicants must provide a certification regarding lobbying when applying for an award in excess of $100,000. Applicants must sign and return the certification with their applications. Applicants must disclose lobbying activities on the Standard Form LLL when applying for an award in excess of $100,000. Applicants who have used non Federal funds for lobbying activities in connection with receiving assistance under this announcement shall complete a disclosure form to report lobbying. Applicants must sign and return the disclosure form, if applicable, with their applications. Applicants must make the appropriate certification of their compliance with the Drug Free Workplace Act of 1988. By signing and submitting the application, the applicant is providing the certification and need not mail back the certification with the applications. Applicants must make the appropriate certification that they are not presently debarred, suspended or otherwise ineligible for an award. By signing and submitting the application, the applicant is providing the certification and need not mail back the certification with the applications.
Applicable Regulations and Reporting Requirements
1. Applicable Regulations Applicable DHHS regulations can be found in 45 CFR Part 74 or Part 92.
2. Reporting Requirements
Grantees are required to file the Financial status Report (SF-269) and Program Performance Reports on a semi-annual basis. Funds issued under these awards must be accounted for and reported upon separately from all other grant activities. ORR does not expect the proposed components/projects to include evaluation activities, it does expect grantees to maintain adequate records to track and report on project outcomes. The official receipt point for all reports and correspondence is the ORR Grants Officer. An original and one copy of each report shall be submitted within 30 days of the end of each reporting period directly to the Grants Officer. The mailing address is:
Ms. Daphne Weeden, Administration for Children and Families,
Office of Refugee Resettlement,
370 L'Enfant Promenade SW, 6th Floor,
Washington, DC 20447.
A final Financial and Program Report shall be due 90 days after the budget expiration date or termination of grant support.
Dated: March 13, 2000.
Lavinia Limon, Director
Office of Refugee Resettlement.
[FR Doc. 00-6661 Filed 3-16-00; 8:45 am]
BILLING CODE 4184-01-P