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State Letter #07-16

Guidance to States/Wilson Fish Agencies on the Completion of the FY 2008 Annual Outcome Goal Plan

Published: September 14, 2007
Types:
State Letter
Tags:
annual outcome goal plan, data

TO: STATE REFUGEE COORDINATORS

FROM: Martha Newton
Director
Office of Refugee Resettlement

SUBJECT: Guidance to States/Wilson Fish Agencies on the Completion of the FY 2008 Annual Outcome Goal Plan

Purpose

This letter and attached documents provide guidance to States/Wilson Fish agencies in completing the FY 2008 Annual Outcome Goal Plan.

Background
In 1993, Congress passed the Government Performance and Results Act (GPRA). Since FY 1995, the Office of Refugee Resettlement (ORR) has been working in partnership with States/Wilson-Fish agencies to implement the requirements of the law into our refugee program. Our joint efforts have moved the program to a focus on results through the process of setting and reporting of annual outcome goals. These efforts have been recognized by the Office of Management and Budget (OMB) as consistent with the intent of GPRA. OMB has shared ORR's approach to implementation of GPRA with other Federal programs as a best practice. We should take pride in the work we've done to date and understand that continuous improvement in performance requires continuous effort.

The simplified, more automated Performance Goals and Actuals form, the separate, expanded Performance Narrative, the handy Final Completion Checklist, and the revised step-by-step Instructions have made reporting performance outcomes easier and more efficient. ORR would like to thank all of you who submitted comments and suggestions on the Performance Narrative of last year’s Annual Outcome Goal Plan. We are pleased to inform you that many of your suggestions will be addressed in the modified ORR-6 form and instructions, which will be introduced shortly. Specifically, the improved ORR-6 will address the definition of a caseload, clarify some of the reporting measures, and provide a connection between the ORR-6 and the Annual Outcome Goal Plan. We have taken all of your suggestions into consideration and to further inform future versions, we welcome your suggestions again this year.

We also appreciate your responses on the Funding Survey Addendum attached to last year’s Annual Outcome Goal Plan. The Addendum provided useful information regarding each state’s method of reporting ORR funding.

Again this year, State Coordinators will receive individualized Annual Outcome Goal Plan forms for their program via email. These individualized forms will already have data on FY 2007 Goals pre-entered based on the previous year’s Annual Outcome Goal Plan submission. The individualized forms will be emailed by October 1, 2007.

Please review the attached FY 2008 Annual Goal Plan Instructions, Sample Performance Goals and Actuals, Performance Narrative and Final Completion Checklist. The documents provide essential information for completing forms which will be emailed to you.

Deadline for submission

The completed FY 2008 Annual Goal Plan: Performance Goals and Actuals and Performance Narrative should be submitted to GPRA@ACF.hhs.gov, via email by November 15, 2007 . If you have any questions after reading these instructions, you can reach Olivia Byler by email at Olivia.Byler@afc.hhs.gov or by phone at (202) 260-7143, or Pam Green-Smith, Director, Division of Refugee Assistance, by email at pamela.greensmith@acf.hhs.gov by phone at (202) 401-4531.