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State Letter #12-11

Social Services Formula Allocations

Published: October 3, 2012

TO: STATE REFUGEE COORDINATORS

FROM: Eskinder Negash, Director
Office of Refugee Resettlement

SUBJECT: Social Services Formula Allocations

Attached is a Federal Register Notice, published on Thursday, August 30, 2012, that announces the FY 2012 Social Services awards.  As described in ORR State Letter #12-10 and in the Federal Register Notice published on Thursday, August 23, 2012, ORR will be providing notice of formula grant awards through Notices published in the Federal Register.  Final formula allocations will no longer be available under the Funding Opportunity section of the website.

The attached table shows the FY 2012 Social Services allocations and the population figures used to determine the allocations.  The population figures are based on FY 2010 and FY 2011 arrivals data (October 1, 2009, through September 30, 2011) in the ORR Refugee Arrivals Data System (RADS) and data for the same time period that States submitted to the Office of Refugee Resettlement (ORR) and that ORR matched against the data in RADS.
      
A State's formula allocation is calculated as follows:

  1. The total amount of funds available for this purpose divided by:
  2. The total number of refugees, Cuban and Haitian entrants (including Cuban Medical Professional Parolees and Havana Parolees), asylees, certain Amerasians from Vietnam, victims of severe forms of trafficking, and Iraqi and Afghan Special Immigrants, as shown by the ORR Refugee Arrivals Data System for FY 2010 and FY 2011.  The resulting per capita amount is multiplied by:
  3. The number of persons in item 2, above, in the State as of September 30, 2011, adjusted for verified secondary migration.

Floor allocations for States with low numbers of arrivals are also determined by the allocation formula as follows:

If the application of the regular allocation formula yields less than $100,000, then –

  1. a base [floor] amount of $75,000 is provided for any State with a population of 50 or fewer refugees who have been in the U.S. two years or less; and
  2. for a State with more than 50 refugees who have been in the U.S. two years or less:  (a) a floor has been calculated consisting of $50,000 plus the regular per capita allocation for refugees above 50 up to a total of $100,000 (in other words, the maximum under the floor formula is $100,000); (b) if this calculation has yielded less than $75,000, a base amount of $75,000 is provided for the State.

The formula allocation floors for States with small numbers of arrivals provide funding for the minimal structure for a State to provide employment and other social services necessary for successful resettlement in American communities.

In accordance with 45 C.F.R. 400.147, States are required to provide social services to refugees in the following order of priority, except in certain individual extreme circumstances:  (a) all newly arriving refugees during their first year in the U.S. who apply for services; (b) refugees who are receiving cash assistance; (c) unemployed refugees who are not receiving cash assistance; and (d) employed refugees in need of services to retain employment or to attain economic independence.  States should, to the extent possible, ensure that all newly arriving refugees receive refugee-specific services designed to address the employment barriers that refugees typically face.

Reporting

States are required to submit (1) the ORR-6 Performance Reports on a trimester basis and (2) Standard Form (SF) 425 Federal Financial Report on a quarterly basis. 

Performance Reports are submitted using Schedule A and Schedule C of the ORR-6 (OMB Clearance Number 0970-0036, expiration date March 31, 2013, 3.875 estimated burden hours per response).  The ORR-6 Performance Reports are submitted to the Office of Refugee Resettlement.  The ORR-6 Performance Report may be found at: https://www.acf.hhs.gov/programs/orr/resource/report-forms.   

The Federal Financial Report should be submitted both to ACF’s Office of Grants Management and to ORR.  The SF-425 Federal Financial Report may be found at: https://www.acf.hhs.gov/grants-forms

Grantees also have the option of submitting the SF-425 Federal Financial Report through ACF’s on-line data collection (OLDC) system.  

If you have any questions about the Social Services allocations, please contact Henley Portner at (202) 401-5363 or Henley.Portner@acf.hhs.gov.

FY 2012 SOCIAL SERVICES ALLOCATIONS

Federal Register Notice

(DOC 25KB, PDF 76KB)

State Refugees and Amerasians (1) Asylees (2) Cuban and Haitian Entrants (3) Cuban Medical Professional Parolees
 (4)
Havana Parolees (5) Victims of Trafficking (6) Iraqi and Afghan Special Immigrants (7) Total Population (8) Formula Amounts (without floors)
 (9)
Final Formula Amounts
 (10)
Alabama 215 20 8 0 0 3 14 260 115,203 115,203
Alaska 196 14 0 0 0 2 0 212 94,336 100,000
Arizona 4,872 105 258 11 19 18 166 5,449 2,414,380 2,414,380
Arkansas 25 0 0 0 0 3 1 29 12,904 75,000
California 13,228 3,213 52 2 38 189 826 17,548 7,775,287 7,775,287
Colorado 3,960 174 20 1 0 15 111 4,281 1,896,854 1,896,854
Connecticut 833 48 7 0 6 3 13 910 403,209 403,209
Delaware 25 0 0 0 3 0 0 28 12,459 75,000
District of Col. 52 353 0 0 0 34 12 451 199,832 199,832
Florida 7,758 2,159 23,845 193 16,369 90 113 50,527 22,387,846 22,387,846
Georgia 5,570 22 129 0 26 21 95 5,863 2,597,818 2,597,818
Hawaii 1 8 0 0 0 59 1 69 30,704 75,000
Idaho 1,652 4 0 0 0 0 9 1,665 737,739 737,739
Illinois 4,481 197 41 3 12 31 132 4,897 2,169,796 2,169,796
Indiana 2,439 2 0 0 1 6 35 2,483 1,100,184 1,100,184
Iowa 1,209 13 0 0 0 0 10 1,232 545,883 545,883
Kansas 866 6 0 0 0 12 14 898 397,892 397,892
Kentucky 2,993 24 732 16 32 23 47 3,867 1,713,417 1,713,417
Louisiana 443 29 43 3 15 77 27 637 282,246 282,246
Maine 665 72 0 0 0 0 3 740 327,884 327,884
Maryland 2,364 843 1 1 4 5 101 3,319 1,470,605 1,470,605
Massachusetts 3,170 262 51 1 12 6 57 3,559 1,576,946 1,576,946
Michigan 6,022 32 8 1 9 11 291 6,374 2,824,235 2,824,235
Minnesota 5,611 80 0 0 0 6 44 5,741 2,543,761 2,543,761
Mississippi 10 2 0 0 0 29 13 54 24,029 75,000
Missouri 2,018 51 20 0 9 4 76 2,178 965,043 965,043
Montana 0 1 0 0 0 0 1 2 890 75,000
Nebraska 1,598 0 5 1 14 4 22 1,644 728,435 728,435
Nevada 912 69 247 8 53 7 25 1,321 585,318 585,318
New Hampshire 1,023 7 0 0 0 0 7 1,037 459,481 459,481
New Jersey 935 81 107 10 68 18 14 1,233 546,326 546,326
New Mexico 296 1 100 3 4 0 31 435 192,743 192,743
New York 7,595 896 183 38 27 121 87 8,947 3,964,297 3,964,297
North Carolina 4,324 111 90 0 19 7 130 4,681 2,074,089 2,074,089
North Dakota 815 1 0 0 0 7 8 831 368,205 368,205
Ohio 3,958 232 27 0 10 4 50 4,281 1,896,854 1,896,854
Oklahoma 590 13 2 0 0 2 20 627 277,815 277,815
Oregon 1,730 50 192 0 2 15 49 2,038 903,011 903,011
Pennsylvania 5,544 114 136 1 12 18 54 5,879 2,604,907 2,604,907
Rhode Island 359 14 2 0 0 9 3 387 171,475 171,475
South Carolina 335 17 3 0 2 3 15 375 166,158 166,158
South Dakota 1,300 6 5 0 0 15 10 1,336 591,964 591,964
Tennessee 2,576 100 40 0 11 6 137 2,870 1,271,659 1,271,659
Texas 13,293 555 834 39 72 139 684 15,616 6,919,243 6,919,243
Utah 1,829 20 0 0 3 23 33 1,908 845,410 845,410
Vermont 670 24 0 0 0 0 3 697 308,831 308,831
Virginia 2,738 294 17 3 26 21 214 3,313 1,467,946 1,467,946
Washington 4,979 52 8 0 0 22 141 5,202 2,304,937 2,304,937
West Virginia 31 4 0 0 0 0 1 36 16,019 75,000
Wisconsin 1,631 39 19 0 5 0 13 1,707 756,349 756,349
Wyoming - - - - - - - - - -
Total 129,739 10,434 27,232 335 16,883 1,088 3,963 189,674 84,042,854 84,401,513