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State Letter 13-05

FY 2013 Social Services Formula Allocations

Published: July 2, 2013
Types:
State Letter

To:  State Refugee Coordinators

From:  Eskinder Negash
Director
Office of Refugee Resettlement

Subject: FY 2013 Social Services Formula Allocations

Attached is a Federal Register Notice, published on August 21, 2013, that announced the FY 2013 Social Services awards.  Also attached is a table that displays the FY 2013 Social Services allocations and the population figures used to determine the allocations.  The population figures are based on FY 2011 and FY 2012 arrivals data (October 1, 2010, through September 30, 2012) in the ORR Refugee Arrivals Data System (RADS) and data for the same time period that States submitted to the Office of Refugee Resettlement (ORR) and that ORR matched against the data in RADS.
      
A State's formula allocation is calculated as follows:

  1. The total amount of funds available for this purpose divided by:
  2. The total number of refugees, Cuban and Haitian entrants (including Cuban Medical Professional Parolees and Havana Parolees), asylees, certain Amerasians from Vietnam, victims of severe forms of trafficking, and Iraqi and Afghan Special Immigrants, as shown by the ORR Refugee Arrivals Data System for FY 2011 and FY 2012.  The resulting per capita amount is multiplied by:
  3. The number of persons in item 2, above, in the State as of September 30, 2012, adjusted for verified secondary migration.

Floor allocations for States with low numbers of arrivals are also determined by the allocation formula.

If the application of the regular allocation formula yields less than $100,000, then:

  1. a base [floor] amount of $75,000 is provided for any State with a population of 50 or fewer refugees who have been in the U.S. two years or less; and
  2. for a State with more than 50 refugees who have been in the U.S. two years or less:  (a) a floor has been calculated consisting of $50,000 plus the regular per capita allocation for refugees above 50 up to a total of $100,000 (in other words, the maximum under the floor formula is $100,000); (b) if this calculation has yielded less than $75,000, a base amount of $75,000 is provided for the State.

The formula allocation floors for States with small numbers of arrivals provide funding for the minimal structure for a State to provide employment and other social services necessary for successful resettlement in American communities.

Services

Services to refugees must be provided in accordance with 45 C.F.R. Part 400 Subpart I -- Refugee Social Services.  Although the allocation formula is based on the most recent two year refugee population, States may provide services to refugees who have been in the country up to 60 months (5 years), with the exception of referral and interpreter services and citizenship and naturalization preparation services for which there is no time limitation (45 C.F.R. 400.152(b)).

Allowable social services are those indicated in 45 C.F.R. 400.154 and 400.155.  Requests to provide additional services not included in these sections must be submitted to, and approved by, the Director of ORR, as required under 45 C.F.R. 400.155(h).

In accordance with 45 C.F.R. 400.147, States are required to provide social services to refugees in the following order of priority, except in certain individual extreme circumstances:  (a) all newly arriving refugees during their first year in the U.S. who apply for services; (b) refugees who are receiving cash assistance; (c) unemployed refugees who are not receiving cash assistance; and (d) employed refugees in need of services to retain employment or to attain economic independence.  States should, to the extent possible, ensure that all newly arriving refugees receive refugee-specific services designed to address the employment barriers that refugees typically face.

Reporting

States are required to submit (1) the ORR-6 Performance Reports on a trimester basis and (2) Standard Form (SF) 425 Federal Financial Report on a quarterly basis. 

Performance Reports are submitted using Schedule A and Schedule C of the ORR-6 (OMB Clearance Number 0970-0036).  The ORR-6 Performance Reports are submitted to the Office of Refugee Resettlement.  The ORR-6 Performance Report may be found at: http://www.acf.hhs.gov/programs/orr/resource/report-forms .
 
Beginning October 1, 2013, grantees must submit the SF-425 Federal Financial Report through ACF’s On-Line Data Collection (OLDC) system.  

If you have any questions about the Social Services allocations, please contact Henley Portner at (202) 401-5363 or Henley.Portner@acf.hhs.gov.