PARIS Interstate Output Record Format (Effective in December 2008)

Click here to download  PARIS Interstate Output Record Format

 

Note: If the option/mandatory column is followed by one or more “+” or a “*”, the bottom of this webpage provides for further explanation.

Record Element Name
Element
Position
Element Description/Definition
Optional Mandatory
Definition
 
 
 
 
 
Client SSN
1-9
Client's Social Security Number
M
Self-explanatory
 
 
 
 
 
Client Surname
10-24
Client's Last Name
M
Self-explanatory
 
 
 
 
 
Client First Name
25-39
Client's First Name
M
Self-explanatory
 
 
 
 
 
Client Date of Birth
40-47
Client Date of Birth (CCYYMMDD)
M
Self-explanatory
 
 
 
 
 
filler
48
Blank
M
Self-explanatory
 
 
 
 
 
File Date
49-54
Match Run Month (CCYYMM)
M
Feb-May-Aug-Nov
 
 
 
 
 
State Name
55-56
Postal Abbreviation for the State
M
Self-explanatory
 
 
 
 
 
State Optional Data
57-116
Data for the sending state’s use, returned as sent.
O
 
 
 
 
 
 
Client Locator Code
117-119
3 position location code that identifies Client Case File Residence (County/Local Office designator)
M
Self-explanatory
 
 
 
 
 
Case Number
120-129
Ten Position Case Number
M
Self-explanatory
 
 
 
 
 
Contact Supported: Phone 
130
‘Y’ if contact by voice phone is supported for follow up purposes, else ‘N’
M+
Type of contact to be used based on state requirement
 
 
 
 
 
Contact Supported: Fax
131
‘Y’ if contact by fax machine is supported for follow up purposes, else ‘N’
M+
Type of contact to be used based on state requirement
 
 
 
 
 
Contact Supported: E-mail
132
‘Y’ if contact by e-mail is supported for follow up purposes, else ‘N’
M+
Type of contact to be used based on state requirement
 
 
 
 
 
Contact Person Phone Number
133-142
10 Digit Telephone Number of Contact Person for investigation purposes
M++
Central or county/region contact based on state requirement
 
 
 
 
 
Contact Person Phone Number Extension
143-147
up to 5 Digit Telephone Number extension of Contact Person for investigation purposes (if needed)
O++
Fill with SPACES if not needed
 
 
 
 
 
Contact Person Fax Number
148-157
Fax Number for Contact Person
M++
 
 
 
 
 
 
Contact Person Email Address
158-197
Email Address of State Contact Person
M++
 
 
 
 
 
 
SSN Verification Indicator
198
See bottom of this document for a list of SSA SVES Verification Indicator Codes
M
Whether the SSN has been verified by SSA
 
 
 
 
 
TANF Months Eligibility
199-200
Number of Countable Months Client has received TANF Benefits as an Adult
O
***
 
 
 
 
 
Cash Last Paid Amount
201-204
Last Monthly Amount Paid Under a Cash Program (Drop Cents) such as TANF, General Assistance, State Admin SSI, etc
O
 
 
 
 
 
 
FS Last Paid Amount
205-208
Last Monthly Amount Paid Under Food Stamps
O
 
 
 
 
 
 
Last EBT Access Date
209-216
Last Date EBT Benefits Were Accessed (CCYYMMDD) Could be Any Assistance Program
O
 
 
 
 
 
 
Fraud Indicator
217
'Y' = Fraudulent Receipt of TANF Benefits, within Last Ten Years, Due to Misrepresentation of Residence
O
Self-explanatory ***
 
 
 
 
 
Fugitive Felon Indicator
218
'Y' = Current Fugitive Felon
O
Self-explanatory ***
 
 
 
 
 
Probation and Parole Violation Indicator
219
'Y' = Current Probation or Parole Violation
O
Self-explanatory ***
 
 
 
 
 
Drug Related Felon Indicator
220
'Y' = Drug Related Felon
O
Self-explanatory ***
 
 
 
 
 
Address (Line 1)
221-245
Client Address (street line 1)
M
Self-explanatory 
 
 
 
 
 
Address (Line 2)
246-270
Client Address (street line 2, if needed)
M
Self-explanatory
 
 
 
 
 
Address (City)
271-285
Client Address
M
Self-explanatory
 
 
 
 
 
Address (State)
286-287
Client Address
M
Self-explanatory
 
 
 
 
 
Address (Zip Code)
288-296
Client Address
M
Self-explanatory
 
 
 
 
 
Gender
297
M = Male, F = Female, U = Unknown
M
Self-explanatory
 
 
 
 
 
Marital Status
298
M = Married, S = Single, W = widow/widower, D = Divorced, L = Separated, U = Unavailable or Unknown
O
Self-explanatory
 
 
 
 
 
VA Match Request Code
299
Y = Perform VA Match, N = No VA Match
M +++
Self-explanatory
 
 
 
 
 
State Match Request Code
300
Y = Perform Interstate Match, N = No State Match
M +++
 
 
 
 
 
 
FED Match Request Code
301
Y = Perform Federal Data Match, N = No Fed Match
M +++
 
 
 
 
 
 
Filler
302-315
All Blanks (for future use)
M
 
 
 
 
 
 
TANF Indicator
316
‘Y’ = Client Receives TANF Assistance or their Assets Count
O
At least one of these must be ‘Y’ otherwise the individual should not be on the file.
 
 
 
 
 
General Assistance Indicator
317
‘Y’ = Client Receives GA or their Assets Count
O
At least one of these must be ‘Y’ otherwise the individual should not be on the file.
 
 
 
 
 
Food Stamp Indicator
318
‘Y’ = Client Receives FS or their Assets Count
O
At least one of these must be ‘Y’ otherwise the individual should not be on the file.
 
 
 
 
 
SSI Indicator
319
‘Y’ = Client Receives SSI or their Assets Count
O
At least one of these must be ‘Y’ otherwise the individual should not be on the file.
 
 
 
 
 
Medicaid Indicator
320
‘Y’ = Client on Medicaid or their Assets Count
O
At least one of these must be ‘Y’ otherwise the individual should not be on the file.
 
 
 
 
 
Child Care Indicator
321
‘C’ = Record is for Child Receiving Child Assistance
‘P’ = Record is for Parent Receiving Child Care Assistance
‘R’ = Record is for a Child Care Provider
O
 
 
 
 
 
 
Worker’s Comp Indicator
322
‘Y’ = Client  Receives Worker’s Compensation
O
At least one of these must be ‘Y’ otherwise the individual should not be on the file.
 
 
 
 
 
Filler
323-329
All Blanks (for future use)
M
 
 
 
 
 
 
TANF Elig. Start Date
330-337
TANF Client Eligibility Start Date (CCYYMMDD)
O *
 
 
 
 
 
 
TANF Elig. End Date
338-345
TANF Client Eligibility End Date (CCYYMMDD)
O **
 
 
 
 
 
 
Medicaid Elig. Start Date
346-353
Medicaid Client Eligibility Start Date (CCYYMMDD)
O *
 
 
 
 
 
 
Medicaid Elig. End Date
354-361
Medicaid Client Eligibility End Date (CCYYMMDD)
O **
 
 
 
 
 
 
Food Stamps Eligibility Start Date
362-369
Food Stamps Client Eligibility Start Date (CCYYMMDD)
O *
 
 
 
 
 
 
Food Stamps Eligibility End Date
370-377
Food Stamps Client Eligibility End Date (CCYYMMDD)
O **
 
 
 
 
 
 
Gen. Assist. Eligibility Start Date
378-385
GA Client Eligibility Start Date (CCYYMMDD)
O *
 
 
 
 
 
 
Gen. Assist. Eligibility End Date
386-393
GA Client Eligibility End Date (CCYYMMDD)
O **
 
 
 
 
 
 
SSI Elig. Start Date
394-401
SSI Client Eligibility Start Date (CCYYMMDD)
O *
 
 
 
 
 
 
SSI Elig. End Date
402-409
SSI Client Eligibility End Date (CCYYMMDD)
O **
 
 
 
 
 
 
Child Care Elig Start Date
410-417
Child Care Eligibility Start Date (CCYYMMDD)
O * 
 
 
 
 
 
 
Child Care Elig End Date
418-425
Child Care Eligibility End Date (CCYYMMDD)
O **
 
 
 
 
 
 
Worker’s Comp Elig Start Date
426-433
Worker’s Comp Eligibility Start Date (CCYYMMDD)
O * 
 
 
 
 
 
 
 
 
 
 
 
Worker’s Comp Elig End Date
434-441
Worker’s Comp Eligibility End Date (CCYYMMDD)
O **
 
 
 
 
 
 
 
 
 
 
 
Worker’s Comp Pay Amount
442-445
Worker’s Comp Payment Amount (holds up to 9999)
 
     
 
 
         

MA Contact Person Information

446-495
Used if MA is processed by a different State Agency than the one that processes FS & TANF (phone (‘ph:’),Fax (‘fx:’) and / or email address (‘em:’))
Freeform as fits
         
         
Filler
496-510
All blanks (for future use)
M
 

 

*     Enter the start date of the current eligibility period.  At least one start date must be present.

**    Enter the most recent date benefits were shown to have been terminated on your system.  Leave blank only if data is not available.

***   Complete if information is available on your system.
                                              
 +    At least one of the three contact types must be supported, more than one is acceptable

 ++   At least one of the three must be provided and it must agree with the contact type(s) supported

+++   At least one match type must be requested or the record will be dropped

List of SSA SVES Verification Indicator Codes (Element Position 198):

Note: States are requested to only submit verified SSNs; the preferred entry for verified SSNs is "V".  Depending on the State's programming capabilities, the following options may be utilized:

  • . or blank = record failed initial edits and did not make it into verification process
  • V = verified (preferred)
  • X = verified but NUMIDENT indicates individual deceased
  • 1 = SSN not on file
  • 3 = surname matched but DOB did not match NUMIDENT
  • 5 = surname does not match; DOB was checked
  • F = verified but surname ignored
  • M = verified via MBR or SSR (overlay of '1')
  • P = verified via MBR or SSR (overlay of '3')
  • R = SSN verified via MBR or SSR rather than NUMIDENT (overlay of '5')
  • Z = verification code when state submitted CAN instead of SSN; CAN OK, SSN not verified
  • * = SSN not verified