Transmittal 2011 - 27: PARIS-Veterans Output file

PARIS MEMBER STATES:

In PARIS Transmittal 2011-26, released on Tuesday, November 8, 2011, PARIS member states received preliminary information regarding changes to the PARIS-Veterans Output file.  This transmittal provides PARIS member states with additional details regarding the new file layout for the PARIS-Veterans Output file.

States that are authorized to receive the PARIS-Veterans Output file should prepare to receive the November 2011 PARIS-Veterans Output file as follows:

  • States should expect to receive the November 2011 PARIS-Veterans Output file from the Defense Manpower Data Center (DMDC) in early December 2011.
  • The November 2011 PARIS-Veterans Output file has a new file layout.  Please see exhibit A for the new file layout structure.  States should prepare their information technology staff to receive the file in this new layout.  Please see exhibit B for a data element dictionary for the new file layout.
  • As described in previous transmittals, such as 2010-09, 2010-17, and 2011-4, and during the March 2011 Annual PARIS Conference, Construction Zone training segment, the file layout for the PARIS-Veterans Output file has been modified due to administrative changes at the United States Department of Veteran Affairs (USDVA).
  • The transition of the PARIS-Veterans Output file from the BDN Legacy system to VETNET has been completed, and states should expect an increase in the number of records received from the USDVA on the PARIS-Veterans Output file.  In addition, the new file layout provides states with greater specificity of detail regarding the circumstances of veterans enrolled in state public assistance programs.
  • The Administration for Children and Families (ACF), the USDVA, and the PARIS Board of Directors are continuing to refine the quality of the PARIS-Veterans Output file.   The testing process has identified several minor areas that need improvement that will be addressed over the coming months.
  • Please see exhibit C for an outline of filtering strategies to support veteran benefit enhancement efforts by states.
  • PARIS member states can expect future transmittals that will: 1) identify the minor improvement areas and 2) guide users through the new file layout by “crosswalking” with the prior file layout structure.
  • ACF and the PARIS Board of Directors are pleased to announce the nationwide availability of the new PARIS-Veterans Output file.  States will notice that the new file layout provides better opportunities for states to identify the circumstances of veterans enrolled in public assistance programs.  We would like to thank the states that volunteered to participate in the workgroup that was assembled to review the new file layout.
  • If you have any questions regarding the information in this transmittal, please contact: PARIS@acf.hhs.gov.