PARIS State Input Record Format (Effective in December 2008)

PARIS State Input Record Format (Effective in December 2008)

Click here to download Paris State Input Record Format

Note: If the option/mandatory column is followed by one or more “+” or a “*”, the bottom of this webpage provides for further explanation.

Record Element Name
Element
Position
Element Description/Definition
Optional Mandatory
Definition
 
 
 
 
 
Client SSN
1-9
Client's Social Security Number
M
Self-explanatory
 
 
 
 
 
Client Surname
10-24
Client's Last Name
M
Self-explanatory
 
 
 
 
 
Client First Name
25-39
Client's First Name
M
Self-explanatory
 
 
 
 
 
Client Date of Birth
40-47
Client Date of Birth (CCYYMMDD)
M
Self-explanatory
 
 
 
 
 
filler
48
Blank
M
Self-explanatory
 
 
 
 
 
File Date
49-54
Match Run Month (CCYYMM)
M
Feb-May-Aug-Nov
 
 
 
 
 
State Name
55-56
Postal Abbreviation for the State
M
Self-explanatory
 
 
 
 
 
State Optional Data
57-116
Data for the sending state’s use, returned as sent.
O
 
 
 
 
 
 
Client Locator Code
117-119
3 position location code that identifies Client Case File Residence (County/Local Office designator)
M
Self-explanatory
 
 
 
 
 
Case Number
120-129
Ten Position Case Number
M
Self-explanatory
 
 
 
 
 
Contact Supported: Phone 
130
‘Y’ if contact by voice phone is supported for follow up purposes, else ‘N’
M+
Type of contact to be used based on state requirement
 
 
 
 
 
Contact Supported: Fax
131
‘Y’ if contact by fax machine is supported for follow up purposes, else ‘N’
M+
Type of contact to be used based on state requirement
 
 
 
 
 
Contact Supported: E-mail
132
‘Y’ if contact by e-mail is supported for follow up purposes, else ‘N’
M+
Type of contact to be used based on state requirement
 
 
 
 
 
Contact Person Phone Number
133-142
10 Digit Telephone Number of Contact Person for investigation purposes
M++
Central or county/region contact based on state requirement
 
 
 
 
 
Contact Person Phone Number Extension
143-147
up to 5 Digit Telephone Number extension of Contact Person for investigation purposes (if needed)
O++
Fill with SPACES if not needed
 
 
 
 
 
Contact Person Fax Number
148-157
Fax Number for Contact Person
M++
 
 
 
 
 
 
Contact Person Email Address
158-197
Email Address of State Contact Person
M++
 
 
 
 
 
 
SSN Verification Indicator
198
See bottom of this document for a list of SSA SVES Verification Indicator Codes
M
Whether the SSN has been verified by SSA
 
 
 
 
 
TANF Months Eligibility
199-200
Number of Countable Months Client has received TANF Benefits as an Adult
O
***
 
 
 
 
 
Cash Last Paid Amount
201-204
Last Monthly Amount Paid Under a Cash Program (Drop Cents) such as TANF, General Assistance, State Admin SSI, etc
O
 
 
 
 
 
 
FS Last Paid Amount
205-208
Last Monthly Amount Paid Under Food Stamps
O
 
 
 
 
 
 
Last EBT Access Date
209-216
Last Date EBT Benefits Were Accessed (CCYYMMDD) Could be Any Assistance Program
O
 
 
 
 
 
 
Fraud Indicator
217
'Y' = Fraudulent Receipt of TANF Benefits, within Last Ten Years, Due to Misrepresentation of Residence
O
Self-explanatory ***
 
 
 
 
 
Fugitive Felon Indicator
218
'Y' = Current Fugitive Felon
O
Self-explanatory ***
 
 
 
 
 
Probation and Parole Violation Indicator
219
'Y' = Current Probation or Parole Violation
O
Self-explanatory ***
 
 
 
 
 
Drug Related Felon Indicator
220
'Y' = Drug Related Felon
O
Self-explanatory ***
 
 
 
 
 
Address (Line 1)
221-245
Client Address (street line 1)
M
Self-explanatory 
 
 
 
 
 
Address (Line 2)
246-270
Client Address (street line 2, if needed)
M
Self-explanatory
 
 
 
 
 
Address (City)
271-285
Client Address
M
Self-explanatory
 
 
 
 
 
Address (State)
286-287
Client Address
M
Self-explanatory
 
 
 
 
 
Address (Zip Code)
288-296
Client Address
M
Self-explanatory
 
 
 
 
 
Gender
297
M = Male, F = Female, U = Unknown
M
Self-explanatory
 
 
 
 
 
Marital Status
298
M = Married, S = Single, W = widow/widower, D = Divorced, L = Separated, U = Unavailable or Unknown
O
Self-explanatory
 
 
 
 
 
VA Match Request Code
299
Y = Perform VA Match, N = No VA Match
M +++
Self-explanatory
 
 
 
 
 
State Match Request Code
300
Y = Perform Interstate Match, N = No State Match
M +++
 
 
 
 
 
 
FED Match Request Code
301
Y = Perform Federal Data Match, N = No Fed Match
M +++
 
 
 
 
 
 
Filler
302-315
All Blanks (for future use)
M
 
 
 
 
 
 
TANF Indicator
316
‘Y’ = Client Receives TANF Assistance or their Assets Count
O
At least one of these must be ‘Y’ otherwise the individual should not be on the file.
 
 
 
 
 
General Assistance Indicator
317
‘Y’ = Client Receives GA or their Assets Count
O
At least one of these must be ‘Y’ otherwise the individual should not be on the file.
 
 
 
 
 
Food Stamp Indicator
318
‘Y’ = Client Receives FS or their Assets Count
O
At least one of these must be ‘Y’ otherwise the individual should not be on the file.
 
 
 
 
 
SSI Indicator
319
‘Y’ = Client Receives SSI or their Assets Count
O
At least one of these must be ‘Y’ otherwise the individual should not be on the file.
 
 
 
 
 
Medicaid Indicator
320
‘Y’ = Client on Medicaid or their Assets Count
O
At least one of these must be ‘Y’ otherwise the individual should not be on the file.
 
 
 
 
 
Child Care Indicator
321
‘C’ = Record is for Child Receiving Child Assistance
‘P’ = Record is for Parent Receiving Child Care Assistance
‘R’ = Record is for a Child Care Provider
O
 
 
 
 
 
 
Worker’s Comp Indicator
322
‘Y’ = Client  Receives Worker’s Compensation
O
At least one of these must be ‘Y’ otherwise the individual should not be on the file.
 
 
 
 
 
Filler
323-329
All Blanks (for future use)
M
 
 
 
 
 
 
TANF Elig. Start Date
330-337
TANF Client Eligibility Start Date (CCYYMMDD)
O *
 
 
 
 
 
 
TANF Elig. End Date
338-345
TANF Client Eligibility End Date (CCYYMMDD)
O **
 
 
 
 
 
 
Medicaid Elig. Start Date
346-353
Medicaid Client Eligibility Start Date (CCYYMMDD)
O *
 
 
 
 
 
 
Medicaid Elig. End Date
354-361
Medicaid Client Eligibility End Date (CCYYMMDD)
O **
 
 
 
 
 
 
Food Stamps Eligibility Start Date
362-369
Food Stamps Client Eligibility Start Date (CCYYMMDD)
O *
 
 
 
 
 
 
Food Stamps Eligibility End Date
370-377
Food Stamps Client Eligibility End Date (CCYYMMDD)
O **
 
 
 
 
 
 
Gen. Assist. Eligibility Start Date
378-385
GA Client Eligibility Start Date (CCYYMMDD)
O *
 
 
 
 
 
 
Gen. Assist. Eligibility End Date
386-393
GA Client Eligibility End Date (CCYYMMDD)
O **
 
 
 
 
 
 
SSI Elig. Start Date
394-401
SSI Client Eligibility Start Date (CCYYMMDD)
O *
 
 
 
 
 
 
SSI Elig. End Date
402-409
SSI Client Eligibility End Date (CCYYMMDD)
O **
 
 
 
 
 
 
Child Care Elig Start Date
410-417
Child Care Eligibility Start Date (CCYYMMDD)
O * 
 
 
 
 
 
 
Child Care Elig End Date
418-425
Child Care Eligibility End Date (CCYYMMDD)
O **
 
 
 
 
 
 
Worker’s Comp Elig Start Date
426-433
Worker’s Comp Eligibility Start Date (CCYYMMDD)
O * 
 
 
 
 
 
 
 
 
 
 
 
Worker’s Comp Elig End Date
434-441
Worker’s Comp Eligibility End Date (CCYYMMDD)
O **
 
 
 
 
 
 
 
 
 
 
 
Worker’s Comp Pay Amount
442-445
Worker’s Comp Payment Amount (holds up to 9999)
 
     
 
 
         

MA Contact Person Information

446-495
Used if MA is processed by a different State Agency than the one that processes FS & TANF (phone (‘ph:’),Fax (‘fx:’) and / or email address (‘em:’))
Freeform as fits
         
         
Filler
496-510
All blanks (for future use)
M
 

 

*     Enter the start date of the current eligibility period.  At least one start date must be present.  At least one program must be active for the individual on the date the data is collected for submission for the quarterly match.

**    Enter the most recent date benefits were shown to have been terminated on your system.  Leave blank only if data is not available.

***   Complete if information is available on your system.
                                              
 +    At least one of the three contact types must be supported, more than one is acceptable

 ++   At least one of the three must be provided and it must agree with the contact type(s) supported

+++   At least one match type must be requested or the record will be dropped

List of SSA SVES Verification Indicator Codes (Element Position 198):

Note: States are requested to only submit verified SSNs; the preferred entry for verified SSNs is "V".  Depending on the State's programming capabilities, the following options may be utilized:

  • . or blank = record failed initial edits and did not make it into verification process
  • V = verified (preferred)
  • X = verified but NUMIDENT indicates individual deceased
  • 1 = SSN not on file
  • 3 = surname matched but DOB did not match NUMIDENT
  • 5 = surname does not match; DOB was checked
  • F = verified but surname ignored
  • M = verified via MBR or SSR (overlay of '1')
  • P = verified via MBR or SSR (overlay of '3')
  • R = SSN verified via MBR or SSR rather than NUMIDENT (overlay of '5')
  • Z = verification code when state submitted CAN instead of SSN; CAN OK, SSN not verified
  • * = SSN not verified