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PARIS State Input Record Format (Effective in July 2008)

Click here to download the Word format (58 KB)

 

Record Element Name
Element
Position
Element Description/Definition
Optional Mandatory
Definition
Client SSN
1-9
 Client's Social Security Number
M
 Self-explanatory
Client Surname
10-24
 Client's Last Name
M
 Self-explanatory
Client First Name
25-39
 Client's First Name
M
 Self-explanatory
 
Client Date of Birth
40-47
 Client Date of Birth (CCYYMMDD)
M
 Self-explanatory
filler
48
 Blank
M
 Self-explanatory
File Date
49-54
 Match Run Month (CCYYMM)
M
 Feb-May-Aug-Nov
State Name
55-56
 Postal Abbreviation for the State
M
 Self-explanatory
State Optional Data
57-116
 Data for the sending state’s use, returned as sent.
O
Client Locator Code
117-119
 3 position location code that identifies Client Case File Residence (County/Local Office designator)
M
 Self-explanatory
 
Case Number
120-129
 Ten Position Case Number
M
 Self-explanatory
Contact Supported: Phone 
130
 ‘Y’ if contact by voice phone is supportedfor follow up purposes, else ‘N’
M+
 Type of contact to be used based on state requirement
 
 
Contact Supported: Fax
131
 ‘Y’ if contact by fax machine is supported for follow up purposes, else ‘N’
M+
 Type of contact to be used based on state requirement
 
 
Contact Supported: E-mail
132
 ‘Y’ if contact by e-mail is supported for follow up purposes, else ‘N’
M+
 Type of contact to be used based on state requirement
 
 
Contact Person Phone Number
133-142
 10 Digit Telephone Number of Contact Person for investigation purposes
M++
 Central or county/region contact based on state requirement
 
Contact Person Phone Number Extension
143-147
 up to 5 Digit Telephone Number extension of Contact Person for investigation purposes (if needed)
O++
 Fill with SPACES if not needed
Contact Person Fax Number
148-157
 Fax Number for Contact Person
M++
Contact Person Email Address
158-197
 Email Address of State Contact Person
M++
SSN Verification Indicator
198
 See Attached List of SSA SVES Verification Indicator Codes
M
 Whether the SSN has been verified by SSA
 
TANF Months Eligibility
199-200
 Number of Countable Months Client has received TANF Benefits as an Adult
O
 ***  SEE PAGE 5 FOR EXPLANATION OF ASTERICKS
Cash Last Paid Amount
201-204
 Last Monthly Amount Paid Under a Cash Program (Drop Cents) such as TANF, General Assistance, State Admin SSI, etc
O
 
FS Last Paid Amount
205-208
 Last Monthly Amount Paid Under Food Stamps
O
Last EBT Access Date
209-216
 Last Date EBT Benefits Were Accessed (CCYYMMDD) Could be Any Assistance Program
O
 
Fraud Indicator
217
 'Y' = Fraudulent Receipt of TANF Benefits, within Last Ten Years, Due to Misrepresentation of Residence
O
 Self-explanatory ***
Fugitive Felon Indicator
218
 'Y' = Current Fugitive Felon
O
 Self-explanatory ***
Probation and Parole Violation Indicator
219
 'Y' = Current Probation or Parole Violation
O
 Self-explanatory ***
Drug Related Felon Indicator
220
 'Y' = Drug Related Felon
O
 Self-explanatory ***
Address (Line 1)
221-245
 Client Address (street line 1)
M
 Self-explanatory 
Address (Line 2)
246-270
 Client Address (street line 2, if needed)
M
 Self-explanatory
Address (City)
271-285
 Client Address
M
 Self-explanatory
Address (State)
286-287
 Client Address
M
 Self-explanatory
Address (Zip Code)
288-296
 Client Address
M
 Self-explanatory
Gender
297
 M = Male, F = Female, U = Unknown
M
 Self-explanatory
Marital Status
298
 M = Married, S = Single, W = widow/widower, D = Divorced, L = Separated, U = Unavailable or Unknown
O
 Self-explanatory
VA Match Request Code
299
 Y = Perform VA Match, N = No VA Match
M +++
 Self-explanatory
State Match Request Code
300
 Y = Perform Interstate Match, N = No State Match
M +++
FED Match Request Code
301
 Y = Perform Federal Data Match, N = No Fed Match
M +++
Filler
302-315
 All Blanks (for future use)
M
TANF Indicator
316
 ‘Y’ = Client Receives TANF Assistance or their Assets Count
O
 At least one of these must be 
General Assistance Indicator
317
 ‘Y’ = Client Receives GA or their Assets Count
O
 ‘Y’ otherwise the individual 
Food Stamp Indicator
318
 ‘Y’ = Client Receives FS or their Assets Count
O
 should not be on the file.
SSI Indicator
319
 ‘Y’ = Client Receives SSI or their Assets Count
O
Medicaid Indicator
320
 ‘Y’ = Client on Medicaid or their Assets Count
O
Child Care Indicator
321
 ‘Y’ = Client  Receives Child Care Assistance
O
Worker’s Comp Indicator
322
 ‘Y’ = Client  Receives Worker’s Compensation
O
Filler
323-329
 All Blanks (for future use)
M
TANF Elig. Start Date
330-337
 TANF Client Eligibility Start Date (CCYYMMDD)
O *
 SEE  PAGE 4 FOR EXPLANTION OF ASTERICKS
TANF Elig. End Date
338-345
 TANF Client Eligibility End Date (CCYYMMDD)
O **
Medicaid Elig. Start Date
346-353
 Medicaid Client Eligibility Start Date (CCYYMMDD)
O *
Medicaid Elig. End Date
354-361
 Medicaid Client Eligibility End Date (CCYYMMDD)
O **
Food Stamps Eligibility Start Date
362-369
 Food Stamps Client Eligibility Start Date (CCYYMMDD)
O *
Food Stamps Eligibility End Date
370-377
 Food Stamps Client Eligibility End Date (CCYYMMDD)
O **
Gen. Assist. Eligibility Start Date
378-385
 GA Client Eligibility Start Date (CCYYMMDD)
O *
Gen. Assist. Eligibility End Date
386-393
 GA Client Eligibility End Date (CCYYMMDD)
O **
SSI Elig. Start Date
394-401
 SSI Client Eligibility Start Date (CCYYMMDD)
O *
SSI Elig. End Date
402-409
 SSI Client Eligibility End Date (CCYYMMDD)
O **
Child Care Elig Start Date
410-417
 Child Care Eligibility Start Date (CCYYMMDD)
O * 
Child Care Elig End Date
418-425
 Child Care Eligibility End Date (CCYYMMDD)
O **
Worker’s Comp Elig Start Date
426-433
 Worker’s Comp Eligibility Start Date (CCYYMMDD)
O * 
Worker’s Comp Elig End Date
434-441
 Worker’s Comp Eligibility End Date (CCYYMMDD)
O **
Worker’s Comp Pay Amount
442-445
 Worker’s Comp Payment Amount (holds up to 9999)
O 
 
       

MA Contact Person Information

446-495
 Used if MA is processed by a different State Agency than the one that processes FS & TANF (phone (‘ph:’),Fax (‘fx:’) and / or email address (‘em:’))
O 
 Freeform as fits
       
       
Filler
496-510
 All blanks (for future use)
M

 

*     Enter the start date of the current eligibility period.  At least one start date must be present.

**    Enter the most recent date benefits were shown to have been terminated on your system.  Leave blank only if data is not available.

***   Complete if information is available on your system.
                                              
 +    At least one of the three contact types must be supported, more than one is acceptible

 ++   At least one of the three must be provided and it must agree with the contact type(s) supported

+++   At least one match type must be requested or the record will be dropped

List of SSA SVES Verification Indicator Codes(Element Position 198):

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