Action Transmittal AT-94-05 - Part 6


Child Support Collection by IRS through offsetting Federal Income Tax
Refunds
                    ACTION TRANSMITTAL
                    AUGUST 23, 1994
                    OCSE-AT-9405      

                         EXHIBITS
                                             


EXHIBIT A:     Transmittal Certification.....................37 

EXHIBIT B:     Submission Tape and Data Specifications.......39

EXHIBIT C:     Pre-Offset Notice.............................43

EXHIBIT D:     Pre-Offset Notice Local Contact Phone/
               Address Tape Specifications...................44

EXHIBIT E:     Request for Update of Transmittal.............47

EXHIBIT F:     IRS Offset Notice.............................48

EXHIBIT F1:    IRS Offset Notice - Short Form................49

EXHIBIT G:     Statement of Service Fee......................50

EXHIBIT H:     Initial Submission Edit/Validation Tape 
               Specification.................................51

EXHIBIT I:     Update Edit Validation Tape Specification.....53

EXHIBIT J:     Certification Tape Specification..............55

EXHIBIT K:     Unaccountable Tape Specification..............56

EXHIBIT L:     Combined Address/collection Tape 
               Specification ................................58

EXHIBIT M:     Federal Tax Offset Phone Contact Form.........60

EXHIBIT N:     Update Record Specifications..................61

EXHIBIT 0:     Sample Coding for Last Names..................63

EXHIBIT P:     IRS Addresses for Final Submittal Use
               Tape Specifications...........................64

EXHIBIT Q:     Negative Adjustment Billings..................66

EXHIBIT R:     Notification of Issuance of Pre-Offset, Offset 
               Notice and Final Case Submittal...............67

EXHIBIT S:     Contact Point for OCSE Issued 
               Pre-Offset Notice ............................68

EXHIBIT T:     Non-AFDC Federal Tax Refund Offset 
               Information Form .............................69

EXHIBIT U:     Child Support Enforcement Transmittal  .......70

EXHIBIT V:     Update Request Form...........................72

EXHIBIT W:     Offset Notice Address or Phone Number Change..73  

EXHIBIT X:     Certification of local/State address/phone....74  

EXHIBIT Y:     FIPS PUB 6-3..................................75

EXHIBIT Z:     Procedure For Use of Personal Computers.......76

EXHIBIT AA:    Notice of Intention for Pre-Offset Notice.....78 

EXHIBIT BB:    Electric Fund Transfer Form ..................79

EXHIBIT CC:    Magnetic Tape Data Transfer ..................81

EXHIBIT DD:    FORM 8379 - INJURED SPOUSE CLAIM..............86




                                                  EXHIBIT A

TRANSMITTAL CERTIFICATION               DATE

TO:                 OFFICE OF CHILD SUPPORT ENFORCEMENT            
                    DEPARTMENT OF HEALTH AND HUMAN SERVICES 
                    370 L'Enfant Promenade, S.W.
                    Washington, D.C.    20447

FROM:               State IV-D Director Name, title and jurisdiction

SUBJECT:            Request for Collection of Delinquent Child and 
                    Spousal Support by the Internal Revenue Service 
                    through the Federal Tax Refund offset process.

I certify that every request for collection included with this 
transmittal meets the following requirements.
1.   (A)  The amount of the delinquency under a court or 
          administrative order for child and spousal support is not 
          less than $150.00 has been or will be delinquent for 3 
          months or longer as of January 1, and has been assigned to 
          the State pursuant to section 402(a)(26) or 471(a)(17) of 
          the Social Security Act.
     (B)  The amount of the delinquency under a court or 
          administrative order for child support is not less than 
          $500.00, and the State is enforcing the order under section 
          454(6) of the Act.
2.   This agency has verified the accuracy of the arrears, has a copy 
     of the order and any modifications, has a copy of the payment 
     record or an affidavit signed by the custodial parent attesting 
     to the amount of support owed and has, in non-AFDC cases, the 
     custodial parent's current address.
3.   The requests are in the form and contain all the necessary 
     information required by the Internal Revenue Service and the 
     Office of Child Support Enforcement and this information is true 
     and correct. 
4.   This agency will mail pre-offset notices to the absent parents.                  
     YES            NO
5.   This agency certifies that the pre-offset notice issued to the 
     absent parent meets the requirements set forth in regulations.

6.   This Agency certifies that the address/phone information 
     provided for the IRS offset notice has been verified.

Total number of AFDC requests           Non-AFDC request           
Total amount of AFDC arrearages         Non-AFDC arrearages        
Total number of magnetic reels         

(The following is needed for each tape reel submitted for this 
certification)

IBM Standard Label Tape/Cartridge( )  NON Label Tape/Cartridge( )

     Tape     #          #    of  Records                Total 
                         Dollars

Signature of IV-D Director___________________________
Agency Contact                            
Phone Number                              
                                             


                                                  EXHIBIT B
                                                  Page 1 of 4

                    Submission/Test Tape and Data Specifications
                       STATES SUBMIT TO OCSE

Tape Submission Requirements
All magnetic tapes submitted by States to OCSE for certification to 
IRS for the Tax Refund Offset process must conform to the following 
specifications:

          1.   Media                         Tape Cartridge
          2.   Configuration                 18 Tracks
          3.   Recording Density             38,000 BPI
          4.   Labels                        IBM Standard Label
          5.   Record Size(LRECL)            80 characters (fixed)
          6.   Block Size                    8,000
          7.   Data Code                     EBCDIC

                                OR

          1.   Media                         Heavy duty MYLAR 
magnetic tape
          2.   Configuration                 IBM 9-track odd parity
          3.   Recording Density             6250 BPI
          4.   Labels                        IBM Standard Label
          5.   Record Size(LRECL)            80 characters (fixed)
          6.   Block size                    8,000
          7.   Data Code                     EBCDIC

Note 1: If you are unable to create an IBM standard label tape or
        cartridge, we will accept NON Label tape or cartridge.

     2: Block size can be multiple of LRECL but may not exceed
        32,000.

     3: No data compression on cartridges.

     4: Dataset name = PTAX.CLIENT.SUBMITTAL.XX.DMMYY
                Where:
                       PTAX.CLIENT.SUBMITAL = Constant
                                         XX = State Abbreviation Code
                                          D = Constant
                                       MMYY = 2-Digit Month And Year





                                                  EXHIBIT B
                                                  Page 2 of 4

Data Requirements
The minimum data elements which are required in order to match a tax 
return with a certification record are:

          o    Social Security Number   
          o    Local Code (Required if State uses local address 
information for offset notice)                              
          o    Absent parent name       
          o    Arrearage amount    
          o    State abbreviation  
          o    Case type indicator

In addition to the above requirements, the following data elements 
are optional for accounting and special processing:

          o    Local Code (If State address is used)
          o    Case-number

Input Data Record Specifications
All data records are required to be in the following format.  
(Records that deviate from the specified layout will NOT be  
forwarded to IRS).
Field Name     Position      Type            Criteria
Submitting     1-2           Alpha           Must be valid FIPS 2
State                                        character alpha 
abbreviation for the State which initially submits the case for 
offset; must be constant throughout the file.  Required. (See Exhibit 
Y - FIPS Pub 6-3)

Local Code     3-5            Numeric        When used it must be 
                                             three digit numeric 
                                             local code.  FIPS code 
                                             is suggested (See 
                                             Exhibit Y - FIPS Pub 
                                             6-3).

SSN            6-14           Numeric        Must be valid Social 
                              Security       number.  Required.

                                             EXHIBIT B
                                             Page 3 of 4

Case Number    15-29          Alphanumeric   Optional field for State 
                                             use only; blanks 
                                             acceptable.

Last Name      3O-49          Alpha          Must not be all blanks; 
                                             start name in column 3O, 
                                             must be uppercase.  No 
                                             imbedded blanks or 
                                             apostrophes.        
                                             Required.  (See Exhibit 
                                             O for samples of proper 
                                             coding of last names.)

First Name     5O-64          Alpha          Must not be all blanks, 
                                             start name in column 5O.  
                                             Imbedded blanks 
                                             acceptable. Required.
                                                               




Amount Owed    65-72          Numeric        Whole dollar amounts 
                                             only.  No decimal 
                                             points, dollar
                                             signs, commas or 
plus/minus signs.  Amount must be at least $15O for              
AFDC/foster care.  Amount must be at least $500 for Non-AFDC.  Right 
justify and zero fill (Example: $1500.00=00001500).              
Required.

Filler         73             Alphanumeric   Must be Blank





                                             EXHIBIT B
                                             Page 4 of 4
          
Field Name     Position      Type            Criteria  
               
Case Type
Indicator      74             Alpha          A=AFDC/foster care, 
                                             N=Non-AFDC. Required.

Filler         75-80          Alphanumeric   Must be Blank

                                                          
Shipping and Handling

Each State will provide input on magnetic tape/cartridge in the 
format described above to the following address:

          Special Collections Unit
          Office of Child Support Enforcement
          Department of Health and Human Services
          370 L'Enfant Promenade S.W.
          Washington. D.C. 20447

          Attention: Tax Refund Offset - Tape Processing "Do Not Open 
          In Mailroom"

Each carton and tape should be clearly labeled as follows:

     State name
     Tax Refund Offset Processing - Final Submittals
          or
     Tax Refund Offset Processing - Test Tape

A transmittal form listing the number of reels in the shipment and 
the number of each reel must be sent with each tape/cartridge.  The 
transmittal should include the point of contact within the submitting 
agency, including telephone number.  Without these transmittals, the 
possibility of OCSE processing incorrect data is greatly increased. 

OCSE will continue keeping tapes received from States and recycling 
them for reuse.  Likewise, States should keep tapes received from 
OCSE for use in submitting updates and other required tapes.  
However, OCSE requests that for those States who receive a cartridge, 
that they return it to OCSE for recycling.  Please note, that in 
order to insure that Internal Revenue Service Security Guidelines are 
followed, all States will be required to degauss tapes received from 
the Special Collections Unit after processing is completed.









                                                            EXHIBIT D
                                                  Page 1 of 3  
                                               
               PRE-OFFSET AND OFFSET NOTICE LOCAL CONTACT
                 PHONE/ADDRESS TAPE SPECIFICATIONS
                       STATE SUBMITS TO OCSE
FILE CHARACTERISTICS
Configuration       18 Tracks Tape Cartridge
Character Code      EBCDIC
Density             38,000 BPI
Labels              IBM Standard Label
Record Size(LRECL)  220 characters
Block Size          8,800

                                OR

Configuration       Heavy duty MYLAR magnetic tape
Character Code      EBCDIC
Density             6250 BPI
Labels              IBM Standard Label
Record Size(LRECL)  220 characters
Block Size          8,800

Note 1: If you are unable to create an IBM standard label tape or
        cartridge, we will accept NON Label tape or cartridge.

     2: Block size can be multiple of LRECL but may not exceed
        32,000.

     3: No data compression on cartridges.

     4: Dataset name = PTAX.CLIENT.CONTACT.XX.DMMYY
                Where:
                       PTAX.CLIENT.CONTACT  = Constant
                                         XX = State Abbreviation Code
                                          D = Constant
                                       MMYY = 2-Digit Month And Year

RECORD SPECIFICATIONS
Field Name     Position    Length             Criteria
State Code          1         2              Must be valid 2 
                                             character
                                             alpha State Code.  (See 
EXHIBIT Y - FIPS PUB 6-3).

Local Code          3         3              Must be 3 digit Local
                                             Code which will also be 
used in individual


                                                EXHIBIT D
                                                Page 2 of 3

RECORD SPECIFICATIONS
Field Name     Position    Length             Criteria


                                             submission. (FIPS
                                             code is recommended (See 
EXHIBIT Y - FIPS PUB 6-3).

Telephone Number 1  6        14              Local number must 
                                             contain the area code 
                                             and phone number of 
                                             Agency contact.  
                                             (Example: (301)  
                                             555-1212.

Extension 1        20         4  
                                             Extension for phone 
number 1. (Example:                                               
55555)

Telephone Number 2 24        14              Instate Toll-free or 
                                             collect number. Format 
                                             example are:
                                             (800) 555-1212. 
Toll-free (202) 555-1212  Collect 
 
Extension 2        38         4              Extension for phone 
number 2. (Example: 5555)

State Agency Name  42        35              Must contain the
                                             name of the Office.   
(Example: Bureau of Child Support Enforcement).  A reference to 
'Child Support or Family Support' must be included in each address.  
Do not use reference to 'IRS' in address. Specific names of contact 
persons should not be used.  Titles are OK.




                                             EXHIBIT D
                                             Page 3 of 3

RECORD SPECIFICATIONS
Field Name     Position    Length             Criteria




Address Line 1     77         35             Line 1 through Line 4 
                                             should contain
Address Line 2    112         35             additional
Address Line 3    147         35             reference Names and
Address Line 4    182         35             address information. 
                                             Example:  Line 1 through 
                                             Line 4,
 
                                             Line 1 - Federal Tax 
Offset
                                             line 2 - State Office 
Building
                                             Line 3 - 17223 Tera 
Place
                                             Line 4 - Anywhere, MD 
20852)
Filler            217         04





























                                                       EXHIBIT E
(SAMPLE)
                       REQUEST FOR UPDATE OF TRANSMITTAL

TO:    OFFICE OF CHILD SUPPORT ENFORCEMENT
       DEPARTMENT OF HEALTH AND HUMAN SERVICES
       370 L'Enfant Promenade, S.W.
       Washington, D.C. 20447

FROM:  Name, title and jurisdiction
       (requesting official)

SUBJECT:  Request for update of cases from the State's
          certified submittal for Federal Tax Refund Offset Program.

I hereby request that the enclosed case requests from the State of 
                  be deleted, modified, or marked as a state payment, 
or case transfer for administrative review.  All data provided is 
indicated according to processing year.

Tape number :                                                      

Total number of Deletions, (by processing year) for cases submitted 
by 
this State:                  

Total number of Modifications, (by processing year) for cases 
submitted by this State:                                           

Total dollar amount of Deletions, (by processing year) for cases 
submitted by this State:                                           
Total number of State Payments, (by processing year):              
Total dollar amount of State payments, (by processing year):       
Total number of cases to be transferred:                           
Total number of Deletions for cases submitted by another State:    
Total number of Modifications for cases submitted by another State:     
Total dollar amount of deletions for cases submitted by another
State:              
                                                                 
(Signature of Requesting Official)
Agency Contact                  
Phone Number                    



                                                       EXHIBIT G 



         DEPARTMENT OF HEALTH AND HUMAN SERVICES
               OFFICE OF CHILD SUPPORT ENFORCEMENT
               STATEMENT OF SERVICE FEE

******************************************************************* 
* NAME OF STATE                       * PERIOD COVERED            *     
*                                     * FEBRUARY             *
******************************************************************* 
* ORGANIZATION PROVIDING SERVICE      * KIND OF SERVICE           *
* OFFICE OF CHILD SUPPORT ENFORCEMENT * INCOME TAX REFUND OFFSET  *
******************************************************************* 
* ORGANIZATION                                                    *
*                                                                 *
*                                                                 *
*                                                                 *
*                                                                 *
*                                                                 *
******************************************************************* 
* DESCRIPTION OF SERVICE FEE                                      * 
* SEE MONTHLY COLLECTION REPORT: FEB                              *
*                                                                 *
*                                                                 *
* 5 CASES OFFSET $5.79 EACH          $28.95                       *
*                                   ---------                     *
* TOTAL DEDUCTED FROM COLLECTIONS    $28.95                       *
*                                                                 *
*                                                                 *
******************************************************************* 
* PLEASE NOTE:  IF YOU HAVE ANY QUESTIONS REGARDING THIS SERVICE  *
* FEE, REFER TO:                                                  *
*              OFFICE OF CHILD SUPPORT ENFORCEMENT                *
*              370 L'Enfant Promenade, S.W.                       *
*              WASHINGTON, D.C.    20447                          *
*              ATTN: SPECIAL COLLECTIONS UNIT                     *
*                   (202) 401-9389                                *
******************************************************************* 
* STATEMENT PREPARED:    FEBRUARY 25, 1992                        *
*                                                                 *
*                                                                 *
* PLEASE KEEP A COPY OF THIS STATEMENT FOR YOUR RECORDS           *
*                                                                 * 
*******************************************************************

        *THIS AMOUNT SUBJECT TO CHANGE FOR THE 1992 P.Y.

















        
                                                  EXHIBIT H
                                                  Page 1 of 2

INITIAL SUBMISSION/TEST TAPE EDIT/VALIDATION TAPE SPECIFICATIONS
                      OCSE RETURNS TO STATES

File Characteristics

1.  Configuration                               18 Track Tape 
Cartridge
2.  Character Code                              EBCDIC
3.  Recording density                           38,000 BPI
4.  Label                                       IBM Standard Label
S.  Record Size (LRECL)                         108
6.  Block Size                                  8,640

                                OR

1.   Configuration                              Heavy duty MYLAR 
magnetic tape.  IBM 9-track odd    parity              
2.   Character Code                             EBCDIC
3.   Recording density                          6250 BPI
4.   Label                                      IBM Standard       
Label
5.   Record Size(LRECL)                         108
6.   Block Size                                 8,640

Note 1: If you are unable to accept an IBM standard label tape or
        cartridge, we can create NON Label tape or cartridge for you.

     3: Dataset name = PTAX.HDQTRS.EDIT.XX.DMMYY
                Where:
                       PTAX.HDQTRS.EDIT   = Constant
                                       XX = State Abbreviation     
Code
                                        D = Constant
                                     MMYY = 2-Digit Month And      
Year











                                                   EXHIBIT H
                                                   Page 2 of 2

Record Specifications

FIELD NAME                    POSITION            TYPE

STATE ABBREVIATION               1-2         Alpha
LOCAL CODE                       3-5         Alphanumeric
SSN                             6-14         Alphanumeric
CASE NUMBER                    15-29         Alphanumeric
LAST NAME                      30-49         Alphanumeric
FIRST NAME                     50-64         Alphanumeric
ARREARAGE                      65-75         Numeric S9(9)V99
TRANSACTION CODE               76-77         Alphanumeric
TRANSACTION CODE               78-79         AlPhanumeric
TRANSACTION CODE               80-81         Alphanumeric
TRANSACTION CODE               82-83         Alphanumeric
CASE TYPE INDICATOR               84         A=AFDC and foster care, 
                                                  N=Non-AFDC
FILLER                        85-108         Alphanumeric

                                                            
TRANSACTION
CODES          TRANSLATIONS 
(up to four)

01            State code invalid
02            SSN invalid
03            Last name invalid or blank
04            First name blank
05            Amounts invalid or less than $150.00 for AFDC and
              foster care and less than $500.00 for Non-AFDC
06            Duplicate Record
07            Invalid type code (must not be 'D' or 'M' or 'S' or 
'T')
08            Amount greater than $50,000 (warning only)
09            Invalid Case Type Indicator (must be 'A' or 'N')







                              
                                                            EXHIBIT I
                                                            Page 1 of 
                                                  2

               Update EDIT/VALIDATION TAPE SPECIFICATIONS
                         OCSE RETURNS TO STATES
File Characteristics

1.  Configuration                               18 Track Tape 
Cartridge
2.  Character Code                              EBCDIC
3.  Recording density                           38,000 BPI
4.  Label                                       IBM Standard Label
5.  Record Size (LRECL)                         108
6.  Block Size                                  8,640

                                   OR

1.   Configuration                              IBM 9-track odd 
parity                                                                   
heavy duty MYLAR        magnetic tape
2.   Character Code                             EBCDIC
3.   Recording density                          6250 BPI
4.   Label                                      IBM Standard Label
5.   Record Size(LRECL)                         108
6.   Block Size                                 8,640       
Note 1: If you are unable to accept an IBM standard label tape or
        cartridge, we can create NON Label tape or cartridge for you.

     3: Dataset name = PTAX.HDQTRS.EDTUPD.XX.DMMDDYY
                Where:
                       PTAX.HDQTRS.EDTUPD = Constant
                                       XX = State Abbreviation Code
                                        D = Constant
                                   MMDDYY = 2-Digit Month, Day And 
Year  

Record Specifications
FIELD NAME                      POSITION          TYPE
STATE ABBREVIATION                 1-2          Alphanumeric 
LOCAL CODE                         3-5          Alphanumeric 
SSN                               6-14          Alphanumeric 
CASE NUMBER                      15-29          Alphanumeric 
LAST NAME                        30-49          Alphanumeric 
FIRST NAME                       50-64          Alphanumeric 
ARREARAGE                        65-75          Numeric 9(9)V99** 
TRANSACTION CODE                 76-77          Alphanumeric 
TRANSACTION CODE                 78-79          Alphanumeric 
TRANSACTION CODE                 80-81          Alphanumeric 
TRANSACTION CODE                 82-83          Alphanumeric 
TRANSACTION TYPE*                   84          Alphanumeric 
COLLECTION INDICATOR***             85          Alphanumeric 'Y'or'N' 


                                                   EXHIBIT I
                                                   Page 2 of 2

Record Specifications
FIELD NAME                      POSITION          TYPE


CASE TYPE INDICATOR                 86          A=AFDC and foster 
care                                                                    
N=Non-AFDC
TRANSFER STATE                    87-88         Alpha 
LOCAL CODE OF TRANSFER STATE      89-91         Alphanumeric 
FILLER                           92-101         Alphanumeric 
PROCESSING YEAR                 102-103         Alphanumeric 
FILLER                          104-108         Alphanumeric 


*(D=delete; M=mod; S=State payment; T=Transfer for Administrative     
Review, L=Change in local code by submitting State) 
** Arrearage amount returned will be unsigned.
***Warning: A previous collection affects this update.


TRANSACTION
CODES               TRANSLATIONS
(up to four)

01                  State Code invalid (Submitting State)
02                  SSN invalid
03                  Last name invalid or blank
04                  First name blank
05                  Amount invalid
06                  Duplicate
07                  Invalid type code (must be 'D' or 'M' or 'S' or 
                    'T')
09                  Invalid case type indicator (must be 'A' or 'N')
10                  Amount equals arrearage
11                  Amount increases arrearage
12                  SSN not on Master file
13                  SSN not on Master for this state
14                  Name does not agree
15                  Deleted from Master File
16                  Amount changed on Master File
17                  No Record of offset
22                  Transfer Accepted
23                  Invalid transfer State code
24                  No transfer reported by submitting State
25                  Incorrect case type
26                  Incorrect processing year
28                  State payment accepted
29                  Local Code is blank (for type code 'L')
30                  Submitting State's Local Code Changed on Master

                                                                      
                                                            EXHIBIT J

                    CERTIFICATION TAPE SPECIFICATION 
                        OCSE RETURNS TO STATES  
1.  Configuration                               18 Track Tape 
Cartridge
2.  Character Code                              EBCDIC
3.  Recording density                           38,000 BPI
4.  Label                                       IBM Standard Label
5.  Record Size (LRECL)                         108
6.  Block Size                                  10,800

                                   OR

1.   Configuration                              IBM 9-track odd 
parity                                                                   
heavy duty MYLAR                                                         
magnetic tape
2.   Character Code                             EBCDIC
3.   Recording density                          6250 BPI
4.   Label                                      IBM Standard Label
5.   Record Size(LRECL)                         108
6.   Block Size                                 10,800

Note 1: If you are unable to accept an IBM standard label tape or
        cartridge, we can create NON Label tape or cartridge for you.

     3: Dataset name = PTAX.HDQTRS.CERTIFY.XX.DMMYY
                Where:
                       PTAX.HDQTRS.CERTIFY  = Constant
                                         XX = State Abbreviation Code
                                          D = Constant
                                       MMYY = 2-Digit Month And Year  

Record Specifications

FIELD NAME               POSITION       TYPE

STATE ABBREVIATION            1-2       Alpha
LOCAL CODE                    3-5       Alphanumeric
SSN                          6-14       Alphanumeric
CASE NUMBER                 15-29       Alphanumeric
LAST NAME                   30-49       Alphanumeric
FIRST NAME                  50-64       Alphanumeric
ARREARAGE                   65-75       Numeric S9(9)V99
PRIORITY                    76-77       Numeric
CASE TYPE INDICATOR            78       A=AFDC and foster care,
                                        N=Non-AFDC
TRANSFER STATE              79-80       Alphanumeric
LOCAL CODE OF
TRANSFER STATE              81-83       Alphanumeric
FILLER                     84-108       Alphanumeric

               

                                                       EXHIBIT K
                                                       Page 1 of 2

                    UNACCOUNTABLE TAPE SPECIFICATIONS
                         OCSE RETURNS TO STATES
File Characteristics
1.  Configuration                               18 Track Tape 
Cartridge
2.  Character Code                              EBCDIC
3.  Recording density                           38,000 BPI
4.  Label                                       IBM Standard Label
5.  Record Size (LRECL)                         108
6.  Block Size                                  8,640

                                   OR
1.   Configuration                              IBM 9-track odd 
parity                                                                   
heavy duty MYLAR        magnetic tape
2.   Character Code                             EBCDIC
3.   Recording density                          6250 BPI
4.   Label                                      IBM Standard Label
5.   Record Size (LRECL)                        108
6.   Block Size                                 8,640

Note 1: If you are unable to accept an IBM standard label tape or
        cartridge, we can create NON Label tape or cartridge for you.

     3: Dataset name = PTAX.HDQTRS.UNAC.XX.DMMYY
                Where:
                       PTAX.HDQTRS.UNAC  = Constant
                                      XX = State Abbreviation Code
                                       D = Constant
                                    MMYY = 2-Digit Month And Year  

Record Specifications

FIELD NAME           POSITION          TYPE
STATE ABBREVIATION     1-2         Alpha
LOCAL CODE             3-5         Alphanumeric
SSN                   6-14         Alphanumeric
CASE NUMBER          15-29         Alphanumeric
LAST NAME            30-49         Alphanumeric
FIRST NAME           50-64         Alphanumeric
ARREARAGE            65-75         Numeric S9(9)V99
ERROR CODE           76-77         Alphanumeric
NAME CONTROL*        78-81         Alphanumeric
CASE TYPE INDICATOR     82         A=AFDC and foster care,
                                   N=Non-AFDC
TRANSFER STATE       83-84         Alphanumeric
LOCAL CODE OF
TRANSFER STATE       85-87         Numeric
CORRECTED SSN        88-96         If error code is 31, this field 
contains the corrected SSN.  For 


                                                       EXHIBIT K
                                                       Page 2 of 2


FIELD NAME           POSITION          TYPE
                                   error code 18, 19 and 21, this 
will be filled with blanks.
FILLER                97-108       Alphanumeric






ERROR CODE TRANSLATION

18 - SSN not on the IRS Taxpayer Master File.    

19 - The first four characters of the last name do not match the IRS 
     master file for this SSN.

20 - Invalid combination of name and SSN**.

21 - Record Not Available (Test Tape Only)

31 - SSN did not verify; However a corrected SSN was located by SSA.

*The first four characters of the name as reported by IRS.

**This code also incorporates SSN's placed in the invalid segment of 
the IRS file for reasons such as the account is being reviewed by 
IRS, the taxpayer has filed bankruptcy, or other reasons which IRS 
will not disclose due to taxpayer confidentiality.  If the State is 
confident that the correct name and SSN are being used, we encourage 
you to resubmit the case again next year.  Each of the cases that 
fall into category 20 will be sent through the Social Security 
Administration's Enumeration Verification System for verification and 
possible correction.  If an SSN is corrected it will no longer be a 
Code 20, but will become a Code 31 so that it may be corrected and 
resubmitted at a later time. 



                                                  
                                            EXHIBIT L                    
Page 1 of 2
                                        
                    
          MONTHLY COLLECTION/ADDRESS REPORT TAPE SPECIFICATIONS
                          OCSE RETURNS TO  STATES

File Characteristics

1.  Configuration                  18 Track Tape Cartridge
2.  Character Code                 EBCDIC
3.  Recording Density              38,000 BPI
4.  Label                          IBM Standard Labels
5.  Record Size                    220
6.  Block Size                     22,000

Note 1: If you are unable to accept an IBM Standard Label Tape 
Cartridge   or round tape, we can create NON Label cartridge or tape 
for you.  
     2: Data set Name = PTAX.HDQTRS.COLL.XX.DMMYY
         Where:
           PTAX.HDQTRS.COLL = Constant
                       XX   = State Abbreviation Code
                       D    = Constant
                       MMYY = 2-Digit Month and 2-Digit year
    
 Record Specifications

FIELD NAME               POSITION       TYPE

State Code                1 - 2         Submitting State Abbreviation
Local Code                3 - 5         Three Digit Numeric Code
Soc Sec Num               6 - 14        9 digit Social Security 
Number
Case Number              15 - 29        Case Identification Number
Last Name                30 - 49        Absent Parent's Last Name
First Name               50 - 64        Absent Parent's First Name
Arrearage                65 - 75        Arrearage Amount is in 
dollars     and cents (2 decimal places)
Collection Amount        76 - 86        Offset Amount is in dollars 
and
                                          cents (2 decimal places) 
Adjustment Amount        87 - 97        Amt IRS refunded to taxpayer
                                            (reported as positive)
Adjustment Year          98 - 99        Year of original offset
Tax Period For Offset   100 - 101       Two digit tax year
Return Indicator        102 - 102       Y = Joint return N = No
Case Type               103 - 103       A = AFDC and foster care
                                        N = Non-AFDC 
Transfer State          104 - 105       State conducting                   
administrative review                                                      
Transfer local Code    106 - 108        Local code of transfer state
                                                                           
                                                  EXHIBIT L                
Page 2 OF 2 

FIELD NAME               POSITION       TYPE
                                             
 Names              **  109 - 143       Names of absent parent as it       
is reported by IRS
Street    Address   **  144 - 178       Current mailing address
City and State      **  179 - 203       City and State of residence
Zip Code            **  204 - 208       Zip Code
Filler                  209 - 220       Spaces

**These fields will be blank filled for adjustment records.
                    (Collection Amount = 0)



                                                       


               STATE TOTAL RECORD SPECIFICATION
                    (Last Record on File)                                  
                                                                          

FIELD NAME               POSITION            Descriptions
State Code                1 - 2             Submitting state 
abbreviation
Filler                    3 - 5              Blanks
Total                     6 - 14             Contains *TOTAL*    
Filler                   15 - 34             Blanks
Adjustment Count         35 - 49             Number of adjustments
Collection Count         50 - 64             Number of collections 
Arrearage Amount         65 - 75            Total arrearage amount on     
offsetted cases
                                              (dollars and cents)
Collection Amount        76 - 86             Total collection amount
                                               (dollars and cents)
Adjustment Amount        87 - 97             Total adjustment amount 
                                               (dollars and cents)
Net Amount               98 - 108            Net Amt = Coll Amt - Adj 
Amt
                                               (dollars and cents)
Filler                  109 - 220            Blanks                   
      
     
 




 

                                                  
                                                          EXHIBIT M

                     FEDERAL TAX OFFSET CONTACT FORM 

PLEASE RETURN BY AUGUST 26, 1994 TO:

SPECIAL COLLECTIONS UNIT
OFFICE OF CHILD SUPPORT ENFORCEMENT
370 L'ENFANT PROMENADE, S.W.
WASHINGTON, DC 20447


BELOW PLEASE LIST THOSE INDIVIDUALS WHO WE MAY CONTACT IN THE TAX 
OFFSET UNIT AT YOUR STATE:

CONTACT NAME:______________________________________
             ______________________________________
             _____________________________________

PHONE NUMBERS:_____________________________________
              _____________________________________
              ____________________________________


ANY ADDITIONAL NOTES CONCERNING YOUR UNIT:




























                                                                      
EXHIBIT N           Page 1 of 2

                              UPDATE SPECIFICATIONS
                              STATE SUBMITS TO OCSE
Tape Submission Requirements
All magnetic tapes submitted by States to OCSE for update to IRS for 
the Tax Refund Offset process must conform to the following 
specifications:

          1.   Media                         Tape Cartridge            
          2.   Configuration                 18 Tracks 
          3.   Recording Density             38,000 BPI
          4.   Labels                        IBM Standard Label 
          5.   Record Size(LRECL)            83 characters (fixed)
          6.   Block Size                    9545
          7.   Data Code                     EBCDIC

Note 1: Block Size can be multiple of LRECL but may not exceed 
32,000.

     2: Dataset Name = PTAX.CLIENT.UPDATE.XX.Dmmddyy
                Where:
                       PTAX.CLIENT.UPDATE = Constant
                                       XX = State Abbreviation code
                                        D = Constant
                                   MMDDYY = 2-Digit month, day and 
year

     3: No data compression on cartridges.

     4: If you are unable to create an IBM standard label tape 
cartridge
        or round tape, you may submit NON Label cartridge or tape.
 
Update Record Specifications
All data records are required to be in the following format.  
(Records that deviate from the specified layout will NOT be forwarded 
to IRS).

     Field Name     Position  Type      Criteria
Submitting State    1-2       Alpha     Must be valid FIPS 2 
                                        character alpha abbreviation 
                                        for the State which initially 
                                        submits the case for offset; 
                                        must be constant throughout 
                                        the file.  Required. (See 
                                        Exhibit Y - FIPS Pub 6-3).

Local Code          3-5       Numeric   When used it must be three 
                                        digit numeric local code.  
                                        FIPS code is suggested (See 
                                        Exhibit Y - FIPS Pub 6-3).

SSN                6-14       Numeric   Must be valid Social Security 
                                        number.  Required.

Case Number       15-29      Alpha-     Optional field for State use
                              numeric   only; numeric blanks 
                                        acceptable.

                                                       EXHIBIT N 
                                                       Page 2 of 2
Field Name     Position  Type           Criteria
Last Name        30-49   Alpha     Must not be all blanks; start name 
                                   in column 30, must be uppercase.  
                                   No imbedded blanks or apostrophes. 
                                   Required.

First Name      50-64    Alpha     Must not be all blanks, start name 
                                   in column 50.  Imbedded blanks 
                                   acceptable. Required.
                                             
Amount Owed    65-72     Numeric   Whole dollar amounts only. No 
                                   decimal points, dollar signs, 
                                   commas or plus/minus signs.  
                                   Amount must be at least $150 for 
                                   AFDC/foster care.  Amount must be 
                                   at least $500 for Non-AFDC.  Right 
                                   justify and zero fill (Example: 
                                   1500.00=00001500).  Required.
Transaction
Type              73     Alpha     D= Delete
                                   M=Modify
                                   S=State Payment
                                   T=Transfer for Administrative
                                   Review to State with the order.
                                   L=Change Submitting State local 
code
Case Type 
Indicator       74       Alpha     A=AFDC/foster care,
                                   N=Non-AFDC. Required.
Transfer
State          75-76     Alpha     Must be valid FIPS 2 character 
                                   alpha abbreviation; must be 
                                   constant throughout the file. (See 
                                   Exhibit Y - FIPS Pub 6-3). 
                                   Required when State submits 
                                   transfer.  Required when transfer 
                                   State updates a case.
Local Code
for transfer   77-79     Numeric   When used it must be three digit 
                                   numeric local code.  FIPS code is 
                                   suggested (See Exhibit Y - FIPS 
                                   Pub 6-3).
Filler         80-81     Alpha-
                         numeric   Must be Blank
Processing     82-83     Numeric   Year Tax Refund was offset.       
                                   Required Year for reporting all  
                                   updates from processing year 1984 
                                   to present.
*    The term "Transfer State" will be used for interstate cases 
     requiring an administrative review in the State with the order.  
     When a case is referred for the review to the State with the 
     order, the submitting State must notify OCSE through the update 
     process that the case is being transferred.  See update section 
     for specific information.

                                                       EXHIBIT O


                       SAMPLE CODING FOR LAST NAMES


When cases are submitted to the Internal Revenue Service for 
processing against the taxpayer master file, a name-control and SSN 
are compared to the master file for a match.  Records that do not 
match exactly to the IRS file will be rejected.  To ensure that cases 
are able to be processed the following samples demonstrate the proper 
manner in which to submit a last name.  The last name is coded in 
columns 30-49 of the case record.  Special attention should be given 
to columns 30-33 where the name-control is extracted.

     NAME                         COLS. 30-33

     John Brown                         BROW
     John Di Angelo                     DIAN
     John O'Neill                       ONEI
     John En, Sr.                       EN
     Abdullah Allar-Sid                 ALLA
     Guillermo M. Pachelo Livera        PACH
     Juan de la Rose y Obregon          DELA
     Jose Alvarado Nogales              ALVA
     Elena Torres vda de Conto          CONT
     Maria Riveria de Cruz              CRUZ
     Elisa de la Rosario-Rodriquez      DELA
     Monsita Gonzalez De Jesus          GONZ
     Juan De Jesus                      DEJE
     Jose Del Valle                     DELV
     Juan Rodriquez Santiago            RODR
     Pedro Torres-Lopez                 TORR
     Pablo Cruz y Gonzalez              CRUZ
     Juan Lopez Corto                   LOPE
     John A. El-Roy                     EL-R


















                                                       EXHIBIT P

              ADDRESS TAPE SPECIFICATION FROM OCSE TO STATES
       FOR USE BY THOSE STATES ISSUING THEIR OWN PRE-OFFSET NOTICES

                       OCSE Returns To States

FILE CHARACTERISTICS

CONFIGURATION                 18 Tracks Tape Cartridge
CHARACTER  CODE               EBCDIC
RECORDING DENSITY             38,000 BPI
LABELS                        IBM Standard Label
RECORD SIZE(LRECL)            324 CHARACTERS
BLOCK SIZE                    31,752 
             
Note 1: If you are unable to accept an IBM Standard Label Tape 
Cartridge   or round tape, we can create NON Label cartridge or tape 
for you.  
     2: Data set Name = PTAX.HDQTRS.ADDR.XX.DMMYY
         Where:
           PTAX.HDQTRS.ADDR = Constant
                       XX   = State Abbreviation Code
                       D    = Constant
                       MMYY = 2-Digit Month and year
    
RECORD FORMAT

FIELD NAME               POSITION       LENGTH         DESCRIPTION

FILLER                   1               1             FILLER
STATE CODE               2               2             STATE 
                                                       ABBREVIATION
CASE TYPE                4               1             A=AFDC, 
                                                       N=NAFDC     
SSN                      5               9             SOCIAL 
                                                       SECURITY 
                                                       NUMBER
CASE ID                  14             15             CASE ID NUMBER 
FILLER                   29              7             FILLER
LOCAL CODE               36              3             LOCAL CODE
OBLIGOR'S FULL NAME      39             45             FIRST NAME, 
                                                       LAST NAME
STREET ADDRESS LINE 2    84             45             ADDITIONAL 
                                                       ADDRESS 
                                                       INFORMATION IF 
                                                       OBLIGOR LIVES 
                                                       IN A FOREIGN 
                                                       COUNTRY.  THIS 
                                                       DATA ELEMENT 
                                                       IS BLANK IF 
                                                       OBLIGOR LIVES 
                                                       IN U.S.
STREET ADDRESS LINE 1    129            45             STREET ADDRESS 
                                                       OR P.O. BOX 
                                                       NUMBER  
CITY AND STATE           174            45             CITY AND STATE
ZIP CODE                 219             9             ZIP CODE

                                                  EXHIBIT P
                                                  Page 2 of 2


FILLER                   228            36             SPACES
FIRST NAME AS INPUT      264            15             FIRST NAME 
                                                       SUBMITTED BY 
                                                       STATE
MIDDLE NAME              279            15             NOT USED, 
                                                       SPACE FILLED

LAST NAME                294            20             LAST NAME 
                                                       SUBMITTED BY 
                                                       STATES
DATE OF ADDRESS          314             4             IRS NO LONGER 
                                                       PROVIDES THE 
                                                       DATE. THE 
                                                       FORMAT IS 
                                                       YYMM.
FILLER                   318             6             SPACES 
TYPE OF ADDRESS RETURN   324             1             CONSTANT 'T'

                  


































(SAMPLE)                                               EXHIBIT R
                                                  Return by August 26

TO          :  Special Collections Unit
               Office of Child Support Enforcement 
          Department of Health & Human Services

FROM   :  Name, title and jurisdiction
               (State IV-D Director)

SUBJECT     :  Notification of issuance of pre-offset notice, offset 
               notice and final case submittal.

This agency will mail pre-offset notices to the absent parent.
* YOU ARE NOT REQUIRED TO SUBMIT EXHIBIT S                        yes
                                                                  no

OCSE will mail pre-offset notices to the absent parent.
* YOU MUST SUBMIT EXHIBIT S                                           
                                                                 yes
                                                                       
                                                                 no

OCSE will include the statement regarding credit bureau reporting in 
the pre-offset notice.       
                                                                 ___y
es
                                                                    n
                                                            o

This agency will submit a local address tape for use on the IRS 
offset notice.  (EITHER WAY, ADDRESS & PHONE MUST BE PROVIDED BELOW)             
yes
                                                                     
                                                                 no

This agency will submit the final case submittals by
                                                             Septembe
                                                  r 16
                                                             November 
                                                  29
* Those agencies not mailing their pre-offset notices must submit 
their final case file by September 16.

STATE ADDRESS FOR IRS OFFSET NOTICE
PLEASE PROVIDE CURRENT ADDRESS AND PHONE NUMBER EVEN IF LOCAL 
ADDRESSES ARE USED                                          

                                      

                                      

                                      

Phone Number:                         
Contact person for further information:                                
(for OCSE use, not for notice publication)
Phone Number:                                                          

(SAMPLE)                                            EXHIBIT S 
                                              Return by August 26

            CONTACT POINT FOR OCSE ISSUED PRE-OFFSET NOTICE

For those States electing to have OCSE issue their pre-offset 
notices, address information is needed in order to successfully issue 
the required  notice.  In addition to the State giving OCSE this 
information, we also need to know the format desired by the State for 
the addresses used in the pre-offset notice.  Essentially the State 
has three options: 1) State address as the return address with State 
address as contact point;  2) State address as the return address 
with a local address as contact  point; 3) local address as the 
return address with local address as the contact point.  Below is a 
layout of the form to be used.  Please fill in the address locations 
with the relevant information. Where local  addresses are to be used, 
simply write "local address tape" as these addresses are forwarded to 
OCSE on tape. Where State addresses are used, please fill in the 
correct address to be used and telephone number.  Finally IRS needs 
confirmation of the official State address to be used  on the IRS 
offset notice. If local addresses are to be used on the IRS offset 
notice, simply write "local address tape". Please provide this in  
the space below.  This form should be completed and returned to OCSE 
by August 26.

RETURN ADDRESS

                                             
                                             
                                             
                                             
                                             
                                             


              CONTACT POINT
                                                                 
                                                                 
                                                                 
                                                                 
                                                                 
       Phone Number:                          


                                 
*PLEASE NOTE THAT EVEN IF LOCAL ADDRESSES ARE TO BE USED, YOU MUST 
PROVIDE THE STATE IV-D ADDRESS AND PHONE NUMBER ON EXHIBIT R.              
                                          

Contact person for further information:                                
(for OCSE use, not for notice publication)
Phone Number:                                                          
  

(SAMPLE)                                     EXHIBIT T
     Non-AFDC Federal Tax Refund Offset Information Form 

Custodial Parent's Name                                  SSN                
Address                                                Home Phone          
Employer                           Work Phone           

Absent Parent's Full Name                                SSN                
Address                                                  Home Phone         
Employer                                                 Work Phone         
Employer's Address                                    

Children's Name     (1)                                     DOB             
                    (2)                                     DOB             
                    (3)                                     DOB             
                    (4)                                     DOB             
I have received public assistance in the past.  YES             NO         
When?                                          Where?(State)               
Date of Support Order                        
State Issuing Support Order                     County or Court            
Support Amount $                                  per                       
Date of last payment                         
Current Amount of Arrears $                       from           to        

                         Conditions for Submittal
1)   There is a valid court or administrative order for child 
support.
2)   The absent parent must have a child support arrearage of at 
least
     $500.00.
3)   The absent parent's social security number has been verified.
4)   A fee of $25.00 may be charged for each case submitted for 
offset.
5)   There is no guarantee that monies will be collected on my 
behalf.
6)   If an offset is made on my behalf, the State has the authority 
     to hold the refund (if it involves a joint return) six months 
     before sending the collection to me.
7)   If the order for child support was not entered in this State, 
     the State must have a copy of the order, any modifications, and 
     a copy of the support payment record or a signed affidavit from 
     me before the                                                       
     case can be submitted for offset.
8)   I understand that if I have received public assistance in the 
     past that any child support debt owed to the State may be 
     satisfied first.
9)   I understand that I am personally liable for the return of any 
     amounts received by me which were paid erroneously, including 
     any amounts which must be returned due to the filing of an 
     amended return by the absent parent's spouse.
I swear or affirm that the information provided in this form is true 
and correct to the best of my knowledge.

                                                                            
Signature                Date

---------------------------------------------------------------------
Witness                                 Date


                                                  EXHIBIT W


TO:       SPECIAL COLLECTIONS UNIT
               OFFICE OF CHILD SUPPORT ENFORCEMENT
               DEPARTMENT OF HEALTH AND HUMAN SERVICES

FROM:          NAME, TITLE AND JURISDICTION
               (STATE IV-D DIRECTOR)

SUBJECT:  OFFSET NOTICE ADDRESS OR PHONE NUMBER CHANGE


               LOCAL CODE:                
               
               ADDRESS CHANGE:

                                            

                                            

                                            

                                            

               PHONE CHANGE:                 


               CONTACT PERSON IF FURTHER INFORMATION IS NEEDED:
                                                              
               (FOR OCSE USE ONLY)

               PHONE NUMBER:                                 

























                                                       EXHIBIT X

                                                  Return by August 26  


TO:            Special Collections Unit
               Office of Child Support Enforcement
               370 L'Enfant Promenade, S.W.
               Washington, D.C. 20447

FROM:          (Name, Title, State)

SUBJECT:       CERTIFICATION OF VERIFICATION OF LOCAL/STATE ADDRESSES
               AND PHONE NUMBERS TO BE USED ON THE PRE-OFFSET/IRS 
     OFFSET NOTICE TO TAXPAYERS
             
     


I certify that every local address and corresponding phone number has 
been verified for accuracy.  I certify that these addresses/phone 
numbers are correct to be issued on the OCSE issued pre-offset notice 
and/or the IRS Offset Notice issued to taxpayers for the 1991 
processing year.  I also certify that the State address and phone 
number listed below is correct to use on the Pre-Offset and/or IRS 
Offset Notice in the event that no local address/phone number has 
been provided.

      PLEASE PRINT CORRECT STATE ADDRESS/PHONE NUMBER BELOW


      ____________________________________________________

      ____________________________________________________

      ____________________________________________________

      ____________________________________________________

      ____________________________________________________

      PHONE NUMBER _______________________________________



Signature of IV-D Director __________________________________________
_____


                                                       EXHIBIT Y


                            FIPS CODE DIRECTORY

To obtain a listing of the FIPS Code Directory (PUBLICATION - FIPS 
PUB 6-4 (8/31/90)), please contact:

Department of Commerce
National Institute of Standards and Technology
Resource Section
Gaithersburg, MD

PHONE:    (301) 975-2821

                                    OR
WRITE:

National Technical Information Service
5285 Port Royal Road
Springfield, VA  22161

CURRENT PRICE:  $17.00

                                    OR

Refer to Superseded AT-90-06 dated 7/19/90



                                                  EXHIBIT Z

                                                  Page 1 of 2


                 PERSONAL COMPUTER - DATA ENTRY FOR STATES

Cases for updates (deletions, modifications, state payments), may be 
entered via the PC.  The State may submit cases only on a PC or in 
conjunction with a tape or cartridge.  In order to submit cases via 
the PC, the State must have:

          o    An IBM compatible PC.
          o    Communications software package SIMPC - distributed by 
SIMWARE - this is the software package that OCSE's ACF computer 
center will support.

The State must contact the OCSE Special Collections Unit in order to 
receive a USER ID and a PASSWORD.  Before either will be issued to a 
State, OCSE must have received a signed copy of the enclosed "USERS 
GUIDE TO GOOD SECURITY PRACTICES".  This form may be faxed to the 
Special Collections Unit on (202) 401-5553.  Please specify your 
name, State, and a phone number where you may be contacted and that 
you are requesting this ID for TAX OFFSET. 

Upon access to the data entry screen the States will need to enter 
the following:

TRANSACTION TYPE:        (M=MOD D=DEL S=PAYMENT T=TRANSF L=LOCAL)
PROCESSING YEAR:         (2 NUMERIC DIGITS)

CERTIFY STATE:
STATE CODE:              (STATE ABBREVIATION)
LOCAL CODE:              (3 NUMERIC DIGITS)

SOC SEC NO:              (9 NUMERIC DIGITS)
CASE TYPE:               (MUST BE A=AFDC N=NON-AFDC)
AMOUNT:                  (EXAMPLE; ENTER 1200 = 1,200)
CASE ID:                 (OPTIONAL)


OBLIGOR NAME:
LAST NAME:               (USE TAB KEY TO MOVE CURSOR)
FIRST NAME:

STATE CONDUCTS ADMINISTRATIVE REVIEW:
TRANSFER STATE:
TRANSFER LOCAL:

Please contact the Special Collections Unit on (202) 401-9389 in 
order to answer any questions concerning the use of the personal 
computer and the communications software used.



 
                                                          Exhibit CC
                                                         1 of 5          
     
                                                                           
    

                        MAGNETIC TAPE DATA TRANSFER



In an effort to develop a more efficient means of data transfer, 
States may transfer their magnetic tapes via an electronic data 
transfer machine.  Currently the machines used by OCSE and those 
purchased by the States are from the Mitron Systems Corporation and 
will therefore be referred to as "Mitrons".

Mitrons are be used only for transmission of update tapes.  It is 
important that States realize that tape specifications for 
transmittal by Mitron are different from those tape that are mailed 
to OCSE, and that tapes mailed should remain the same as the format 
of previous years.

Data and transmission requirements which will be discussed further in 
this text are different than those required for regular tape 
processing by OCSE. It is vital for States to realize this 
distinction and keep both types of processing separate.


REQUIREMENTS

The following are the requirements for tapes to be sent via the 
Mitron:

o IBM Standard Label Format
o nine-track tapes
o density 1600 BPI
o maximum Block Size 9600 Bytes
o minimum of three files:
     Header labels
     Data
     Trailer Labels
o one tape mark following the header labels & preceding the
     first data block
o one tape mark following the last data block and preceding
     the trailer labels
o two tape marks following the trailer labels

                            
                                                  
     
                                                      
 


                                                                           
 
                                                       Exhibit CC
                                                           2 of 5     



All tapes shall contain the following internal labels*:

o one volume label
o two header labels
o two trailer labels

* All labels shall have a record length and block size of 80
  bytes

The following standards will be used in creating data in the label 
fields


                      VOLUME LABEL


Label fields    Position   # of Characters Criteria

Volume Label
 Identifier      1-3                        Constant "VOL"

Label Number     4              1             Constant "1"

Serial Number    5-10           6             Characters

Security Code    11             1

Blank            12-80         69             Blanks

                                                 Exhibit CC
                                                    3 of 5


                               
                     HEADER/TRAILER LABEL 1


                                  # OF 
LABEL FIELDS       POSITION   CHARACTERS  DESCRIPTIONS
                                                  
LABEL IDENTIFIER       1-3                Constant:
                                          Header: "HDR"
                                          Trailer "EOF"
LABEL NUMBER             4        1       Constant "1"

DATA SET IDENTIFIER                        
 PROJECT CODE          5-8        4       Constant "TAXO"
 PERIOD                  9        1       Constant "."
 STATE CODE          10-11        2       Must be valid        State 
abbreviation
                                          code
PERIOD                  12        1       Constant "."       DATA SET 
NAME        13-19        7       Must be "IWKUPD"
FILLER               20-21        2       Blanks

SERIAL NUMBER        22-27        6       Character number

VOLUME SEQUENCE
 NUMBER              28-31        4       Constant "0001"

DATA SET
 SEQUENCE NUMBER     32-35        4       Constant "0001"
 FILLER              36-42        7       Blanks
 CREATION DATE       43-47        5       Year/Julian Date
 FILLER                 48        1       Blank
 EXPIRATION DATE     49-53        5       Year/Julian Date    
SECURITY CODE           54        1       Blank (Not used      by 
OCSE)
BLOCK COUNT          55-60        6       Number of Blocks
FILLER               61-80        0       Blanks


                                                  Exhibit CC
                                                     4 of 5



                    HEADER/TRAILER LABEL 2

           
                                  # OF
LABEL FIELDS        POSITION   CHARACTERS     DESCRIPTIONS

LABEL IDENTIFIER        1-3         3         Constant:
                                              Header:"HDR"
                                              Trailer:"EOF"

LABEL NUMBER              4         1         Constant "2"

RECORD FORMAT             5         1         F" for fixed
                                              length

BLOCK LENGTH           6-10         5         (Block Size)
                                                 09545

RECORD LENGTH         11-15         5         (Record Size)
                                                 00083

TAPE DENSITY             16         1         "3" = 1600 BPI

DATA SET POSITION        17         1         Blank

FILLER                18-80        63         Blanks


                                                   Exhibit CC  5 of 5



When States are able to meet the requirements for transmitting via 
the Mitron, they should then contact OCSE.  A test will be done with 
the State to ensure that all requirements have been met.  The State 
should contact the Special Collections Unit on (202) 401-9389.  The 
Special Collections Unit will request the name of a contact person 
and a telephone number from the State.  The State will then be 
contacted by someone from the FSA Federal Systems Division to begin 
testing.