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Technical Bulletin #5r-v3

ACF-801 Case-Level Data Submission Guidelines
July 27, 2020

This Bulletin was originally developed in 1998 to guide Lead Agencies as they began preparing for required data submission at the onset of the CCDF program. This revision of the Bulletin focuses on what a State/Territory must do if they make changes to their approved plan for data submission, or if they change from submitting sample data to full population data. Much of the information in the original document still applies and is retained in this revision.

The purpose of this Bulletin is to clarify a number of issues surrounding the ACF-801 reporting requirements. Section II provides guidance related to definitions of specific data elements and data element response options. Section III contains contact information if you have questions or need further assistance. Throughout this document the reference to “States” is used to include both State and Territory grantees.

The proposed rule addresses the CCDBG Act of 2014, which includes provisions to provide equal access to stable, high quality child care for low-income children.

The purpose of this bulletin is to provide States and Territories instructions for establishing the procedures necessary to electronically transmit the CCDF ACF-801 data file that contains the monthly case-level reports.

Technical Bulletin #2r-v2

Issues Related to Data Collection and Analysis, Reviewed November 2014
November 1, 2014

This technical bulletin addresses whether States should submit data representing their full population versus samples and the various advantages for analysis of subsidized child care data.  Your State’s subsidized child care data set has the potential to become a valuable resource for researchers, policy makers, and practitioners as the population of children and families in need continues to grow.  The development and implementation of the national child care data set in conjunction with State data sets, can inform progressive change and continuous improvement through a better understandin

Technical Bulletin #4r-v3, reviewed August 2014

ACF-801 Case-Level File Format
August 12, 2014

This Technical Bulletin describes the requirements for formatting the ACF-801 data submission file. These formatting guidelines should be followed by all States and Territories when creating the file for electronic submission to the Administration for Children and Families (ACF). All questions about the file format should be directed to the National Center on Data and Technology (NCDT). This Technical Bulletin provides guidance reflecting changes made to the ACF-801 report announced in April 2012.

Technical Bulletin #1r-v4

Child Care and Development Fund: ACF-800 State-Level Data Standards, Reviewed August 2014
August 8, 2014

This Technical Bulletin lists the data standards for the Child Care and Development Fund (CCDF) Annual ACF-800 Report.  The Report, which is submitted by States and Territories to the Office of Child Care (OCC), includes key State-level data required by the Child Care and Development Block Grant Act, as amended.  Along with the instructions to the ACF-800 Report, the data standards described here serve as the principal guidance to be used in developing the report and identifying possible errors in the data.  The submitting State or Territory should correct data that fail to meet these data

Technical Bulletin #3r-v6, Reviewed: June 2014

ACF-801 Case-Level Data Standards
June 1, 2014

This Technical Bulletin lists the data standards for the ACF-801 Child Care Case Record Form.  This Form, which is submitted by States and Territories to the Office of Child Care (OCC), includes key case-level data required by the statute governing the Child Care and Development Fund (CCDF).  The data standards described here serve as the principal guidance for identifying and correcting errors in case-level data and ensuring accurate data submissions.