NYTD FAQ - 1. Reporting Requirements & Reporting Populations
This web page contains a summary of all Federal responses to questions posed by States regarding implementation of the National Youth in Transition Database (NYTD) at national meetings hosted by the Children's Bureau. These questions and answers are provided as a resource to assist States in understanding and implementing the NYTD data collection and reporting requirements. Additional NYTD questions should be directed to the State's Regional Office Specialist. States should also consult the Child Welfare Policy Manual for policy guidance related to NYTD.
1.1. When is the start of the first reporting period?
The first reporting period for the National Youth In Transition Database (NYTD) begins on October 1, 2010 and extends through March 31, 2011 (73 FR 10338, 10339).
From: NYTD Webinar Briefing - April 10, 2008
1.2. Over this process, are we producing six reports or 10 reports (two each for 17-, 19-, and 21-year-old) or do we also have to report on youth at ages 18 and 20?
A State is to submit a single data file to the Administration for Children and Families (ACF) semiannually comprised of data on all youth in the served population, and if applicable, youth in the baseline or follow-up population (45 CFR 13656.82 and 1356.83(a) through (e)). In a year in which data collection is not required on the baseline or follow-up populations (i.e., FY 2012 when the youth in the initial baseline population are 18 years of age), a State must still submit to ACF a data file comprised of youth of any age who are in the served population for a report period.
From: NYTD Webinar Briefing - April 10, 2008
1.3. The file is submitted twice in the year. Do we submit information on youth who turn age 17 in the file for the reporting period in which they turn 17 only, or do we submit information on such a youth in both files for that year?
We understand this question to be referring to youth in the baseline population who are being reported for their outcomes in a year in which such data is required. A State is required to collect outcomes data on each 17-year-old youth in foster care within 45 days following the youth's birthday, but not before that birthday. The State must submit this data for the reporting period in which the data was collected and not in both files (45 CFR 1356.82(a)(2) and 1356.83(a)).
From: NYTD Webinar Briefing - April 10, 2008
1.4. Please explain the difference between the "served" and "baseline" populations.
The served population includes any youth who has received one or more independent living services paid for or provided by the State agency in a report period (45 CFR 1356.81(a)). A youth's age and foster care status is not relevant to whether he or she is in the served population. The baseline population is comprised of all youth who were in foster care at some point during the 45 days after their 17th birthday in a specified year, regardless of whether the youth receives any independent living services (45 CFR 1356.81(b)). See 73 FR 10341-10342 for a more extensive discussion on the distinctions between the reporting populations.
From: NYTD Webinar Briefing - April 10, 2008
1.5. Are there youth in the served population who are not (and never were) in foster care?
It depends. Since the served population includes youth who receive independent living services that are paid for or provided by the State agency, the extent to which the served population includes youth who were never in foster care will depend on how States have structured their independent living services programs (45 CFR 1356.81(a) and 73 FR 10340). For example, a State agency that pays for independent living services to youth in detention, or a youth in the placement and care responsibility of an Indian tribe, but who were never in the State's foster care, would be in the served population according to the definition.
From: NYTD Webinar Briefing - April 10, 2008
1.6. Are we to collect data only on Independent Living Programs/Services paid by Chafee?
No. A State must collect data on youth who receive independent living service that are paid for, or provided by the State Chafee Foster Care Independence Program (CFCIP) agency for a report period, rather than limiting reporting to those services paid for with Chafee funds (45 CFR 1356.81(a), 1356.82(a)(1) and FR 73 10340). In addition, the State is to collect outcomes data on youth in the baseline or follow-up reporting population regardless of whether such a youth receives independent living services from any source (45 CFR 1356.81(b), 1356.82(a)(2) and (3)).
From: NYTD Webinar Briefing - April 10, 2008
1.7. If a State is not passing Chafee money to Juvenile Justice Services (JJS), but by definition of foster care those youth are part of the foster care population, should those JJS youth who are receiving independent living services through JJS be includ
It is not clear from the question whether the youth described are in the served population. In general, if the youth is receiving an independent living service that is paid for or provided by the State agency in a six-month report period, the youth is in the served reporting population and the State is required to collect and report information to ACF on those services (45 CFR 1356.81(a) and 1356.82(a)(1)). The State must report information on the served population regardless of the agency responsible for delivering the service, whether the youth meets the definition of foster care, or whether the service is paid for with Chafee funds specifically (See also preamble discussion at 73 FR 10340).
From: NYTD Webinar Briefing - April 10, 2008
1.8. Will we be collecting information on youth who receive independent living services while in a placement that does not qualify for AFCARS, such as a detention center?
It is not clear whether the question refers to whether such youth are in the served population or the baseline population. For the served population, as long as a youth is receiving an independent living service that is paid for or provided by the State agency in a six-month report period, then the State is required to report to ACF information on those services (45 CFR 1356.81(a) and 1356.82(a)(1)). Youth in detention, forestry camps, training schools and facilities primarily for the detention of youth adjudicated delinquent are excluded from the baseline population because such youth are not considered to be in foster care (45 CFR 1356.81(b) and 73 FR 10341-10342).
From: NYTD Webinar Briefing - April 10, 2008
1.9. Is referring a youth to a service provided by another State agency the same as saying that the CFCIP agency provided that service?
No. An independent living service is provided by the State agency if it is: 1) delivered by State agency staff or an agent of the agency, including a foster parent, group home staff, child care institution staff; or 2) provided pursuant to a contract between the State agency and a provider, agency, or any other entity regardless of whether the contract includes funding for the particular service (73 FR 10340).
From: NYTD Webinar Briefing - April 10, 2008
1.10. How long do youth need to be in independent living services to be included in the sample?
Every youth who receives an independent living service that is paid for or provided by the State CFCIP agency in a report period is included in the served population; there is no minimum time that a youth must be receiving an independent living service to be included in the served population (45 CFR 1356.81(a)). Youth who are in the baseline or follow-up populations do not need to be receiving independent living services at any time to be included in these populations (45 CFR 1356.81(b) and (c). Statistical sampling may not be used to collect data for either the served population or the baseline population. However, at State option, sampling, may be used to determine the follow-up population after the State has surveyed the entire baseline population (45 CFR 1356.84).
From: NYTD Webinar Briefing - April 10, 2008
1.11 How long do youth need to be in foster care to be included in the baseline population?
There is no minimum time that a youth has to be in foster care in order to be part of the baseline population (73 FR 10342). However, the youth must be in foster care at some point during the 45 days following their 17th birthday, as described in 45 CFR 1356.81(b), to be included in the baseline population.
From: NYTD Webinar Briefing - April 10, 2008
1.12. If a youth is age 19 and still in foster care, do we report on both outcomes and services or just on the youth's outcomes?
If a 19-year-old youth is part of the follow-up population and also part of the served population for a report period, then the State must submit to ACF a data file containing outcomes and services information in a single youth record (45 CFR 1356.81 and 1356.82).
From: NYTD Webinar Briefing - April 10, 2008
1.13. Is a youth who enters care after his/her 17th birthday in the baseline population? If yes, do we have 45 days to collect these data? When does the 45-day timeframe start and stop?
If the youth enters foster care within 45 days following his or her 17th birthday in a year in which data collection is required on the baseline population, the youth is in the baseline population (45 CFR 1356.81(b) and 1356.83(a)(2)). The 45 days start on the youth's 17th birthday; therefore the data must be collected within 45 days after the youth's 17th birthday.
From: NYTD Webinar Briefing - April 10, 2008
1.14. Do we include clients who enter foster care more than 45 days after their 17th birthday?
No. Youth who enter into foster care more than 45 days after they turn 17 are not included in the baseline population (45 CFR 1356.81(b) and 1356.83(a)(2)).
From: NYTD Webinar Briefing - April 10, 2008
1.15. Is a youth who enters care at 17 years, 5 months, in the baseline population? If so, has the 45 days for data collection already expired?
See the above answer.
From: NYTD Webinar Briefing - April 10, 2008
1.16. Is a youth who exits care prior to his/her 17th birthday, but turns 17 during the Federal fiscal year (FFY) part of the baseline population?
No. To be included in the baseline population, a youth must have been in foster care at some point during the 45 day period following his/her 17th birthday during the specified reporting year (45 CFR 1356.81(b) and 1356.82(a)(2)).
From: NYTD Webinar Briefing - April 10, 2008
1.17. What do we do with youth who enters care at age 17 years, 30 days, and exits care at age 17 years, 32 days, (in care for 2 days during the 45-day window)?
This youth, as described, is a part of the baseline population if he or she was in foster care at some point during the 45 days after his/her 17th birthday in a specified year, regardless of the amount of time the youth spends in foster care (45 CFR 1356.81(b) and 73 FR 10342). The State must attempt to collect the required data described in 45 CFR 1356.83(d) during the time the youth is in foster care.
From: NYTD Webinar Briefing - April 10, 2008
1.18. Does the youth have to be in foster care when they receive an independent living service?
No. For NYTD data collection purposes, the served population includes any youth who receives at least one independent living service during a reporting period regardless of foster care status.
From: 2008 NYTD Technical Assistance Meeting - July 23-25, 2008
1.19. How do we determine what age groups should be considered in the served population? Do we determine the served population as those defined as eligible for services under Chafee?
For NYTD, the State does not determine the served population based on youth age or eligibility for Chafee services. Rather, the served population includes any youth who receives at least one independent living service during a reporting period regardless of any other characteristic. We acknowledge that States may restrict eligibility for independent living services to particular age groups. For the purposes of collecting data on the served population, however, we do not make a distinction between a youth that is eligible or ineligible for a State's Chafee services.
From: 2008 NYTD Technical Assistance Meeting - July 23-25, 2008
1.20. Does a State have to report on a youth who is not eligible to receive independent living services but who is in care at age 17?
If the youth in question was in foster care at some point during the 45 days after his/her 17th birthday, in a year in which baseline data is due, then the youth would be in the baseline population. Whether the youth is eligible to receive services is not relevant to his/ her inclusion in the baseline population.
From: 2008 NYTD Technical Assistance Meeting - July 23-25, 2008
1.21. My State agency partners with five other organizations and we pool our funds to improve services and outcomes for foster youth. My agency is the fiscal agent for all funds. Would we count all of the services provided through this partnership?
Yes. If a State CFCIP agency partially funds independent living services for youth through pooling resources with other State agencies, then we would consider that the State CFCIP agency has "paid for or provided" these independent living services (73 FR 10341).
From: 2008 NYTD Technical Assistance Meeting - July 23-25, 2008
1.22. Our State is in the process of finalizing a Memorandum of Agreement (MOU) between the State CFCIP agency and Student Conservation Association (SCA) to provide internships in the conservation career area. SCA will post some of their instructors onsit
Based on the description, it is not clear whether this arrangement is paid for or provided by the State CFCIP agency. The regulation requires that if a service is provided to the youth pursuant to a contract for such services between the State CFCIP agency and a provider, public or private agency or any other entity, regardless of whether the contract includes funding for the particular service, then the service would be reported to the NYTD. In general, we do not view MOUs to be agency contracts for services or require for the service to be reported, unless it is clear that a service under the MOU is provided or paid for by the State CFCIP agency.
From: 2008 NYTD Technical Assistance Meeting - July 23-25, 2008
1.23. If the State CFCIP agency is also responsible for administering the State's juvenile facilities and provides title IV-E funds for the juvenile delinquents in the facilities with less than 25 beds, are these youth considered to be in foster care and
The answer to both questions is yes. The baseline population includes youth in foster care pursuant to 45 CFR 1355.20, which includes delinquent youth who receive title IV-E foster care maintenance payments. A youth is part of the served population if the youth received at least one independent living service paid for or provided by the State during a reporting period.
From: 2008 NYTD Technical Assistance Meeting - July 23-25, 2008
1.24. Please clarify what constitutes a "service." If a foster parent helps a youth write a resume, would that count as providing the independent living service "career preparation" (data element 23)? Would it make a difference whether a foster parent spe
Each State determines what services are included in their Independent Living Program and we have not regulated a minimum timeframe or curriculum-basis for reporting a service to NYTD. Therefore, to the extent that foster parents, as agents of the State agency, provide training or other services described in the independent living services data elements (data elements 20-33), regardless of whether these services are curriculum-based or simply provided in the home by a foster parent, States may report "yes" for data elements 20-33 as appropriate.
From: 2008 NYTD Technical Assistance Meeting - July 23-25, 2008
1.25. Can one independent living service paid for or provided by the State CFCIP agency be counted more than once if it meets the definition of more than one independent living service data element?
It is possible that one specific independent living service may be reported in more than one service category. We did not regulate how States should decide on whether to report a service in more than one data element, but strongly suggest that the State consider the primary purpose of the service in deciding whether to report a service for more than one data element. For example, if a youth attends a class that spends an equal time on housing education and home management (data element 26) and on health education and risk prevention (data element 27), then the State could report that the youth received services under both service categories. If a youth attends a class that primarily covers budgeting and financial management (data element 25), but also briefly discusses housing education and home management (data element 27), then we expect that the State will report this service only in the budgeting and financial management category.
From: 2008 NYTD Technical Assistance Meeting - July 23-25, 2008
1.26. If a youth receives independent living services paid for or provided by a State CFCIP agency, and then moves to another State and receives independent living services from that State's CFCIP agency, during the same reporting period, which State repo
Both. A youth is in the served population if he/she receives an independent living service paid for or provided by the State CFCIP agency during the reporting period. If two States served a particular youth during the same reporting period, they both would report on all the relevant data elements for the particular youth including basic demographics, characteristics, and independent living services received as appropriate. It is possible for a single youth to be in more than one State's served population.
From: 2008 NYTD Technical Assistance Meeting - July 23-25, 2008
1.27. If one State provides Education and Training Voucher (ETV) funds to a youth and another State provides other Chafee funded independent living services to the same youth, which State reports on the youth?
Both. A youth is in the served population if he/she receives an independent living service paid for or provided by the State CFCIP agency during the reporting period, including education financial assistance (data element 32) such as ETV. If two States served a particular youth during the same reporting period, they both would report on all the relevant data elements for the particular youth including basic demographics, characteristics, and independent living services received as appropriate. Again, it is possible for a single youth to be in more than one State's served population.
From: 2008 NYTD Technical Assistance Meeting - July 23-25, 2008
1.28. Do we exclude from our NYTD reporting a youth who exits foster care before age 17, but returns to the agency to request independent living services at age 18?
Yes, the youth in question would not be a member of the baseline population because the youth exited foster care before reaching age 17. If the youth is receiving at least one independent living service paid for or provided by the State agency, however, the youth is still in the served population for that reporting period.
From: 2008 NYTD Technical Assistance Meeting - July 23-25, 2008
1.29. If a youth enters foster care at age 17 years, six months, then they would not be in the baseline or follow-up populations, correct?
Correct.
From: 2008 NYTD Technical Assistance Meeting - July 23-25, 2008
1.30. If a youth turns age 17 less than 45 days before the end of a FFY in which baseline outcomes data must be collected, then do States still report outcomes data? If yes, when does outcomes data need to be obtained?
Yes, a youth in foster care who turns age 17 before the end of a FFY in which baseline outcomes data must be collected is a member of the baseline population and the State is to collect youth outcomes data within 45 days following the youth's 17th birthday. The State is to report the information in the report period which corresponds with the date of the outcomes data collection (i.e., data element 35).
From: 2008 NYTD Technical Assistance Meeting - July 23-25, 2008
1.31. If a child turns age 17 on October 2, 2010, is the child reported on in both reporting periods (October 1, 2010 - March 31, 2011 and April 1, 2011 - September 30, 2011)?
Each State is to submit a single data file to ACF semiannually comprised of data on all youth in the served population, and if applicable, youth in the baseline or follow-up population (45 CFR 1356.82 and 1356.83(a) through (e)). In a year in which data collection is not required on the baseline or follow-up populations, a State must still submit to ACF a data file comprised of youth of any age who are in the served population for a report period. For the served population, as long as a youth is receiving an independent living service that is paid for or provided by the State agency in a six-month report period, then the State is required to report to ACF information on those services (45 CFR 1356.81(a) and 1356.82(a)(1)).
From: 2008 NYTD Technical Assistance Meeting - July 23-25, 2008
1.32. How would a State report on youth who move from their home State after being counted in the home State's baseline population?
The home State is responsible for administering the youth outcomes survey to youth in the follow-up population regardless of where the youth resides. We anticipate offering technical assistance on strategies States may employ to assist in locating youth after they leave foster care.
From: 2008 NYTD Technical Assistance Meeting - July 23-25, 2008
1.33. Which State reports outcomes data for an ICPC youth in the baseline or follow-up populations, the sending State or the receiving State?
The "sending" State. A youth that is included in a State's baseline population remains in that State's baseline population for the purposes of follow-up outcomes data collection. States are responsible for administering the youth outcomes survey to youth in the follow-up population regardless of where the youth resides. We anticipate offering technical assistance on strategies States may employ to assist in locating youth after they leave foster care.
From: 2008 NYTD Technical Assistance Meeting - July 23-25, 2008
1.34. Youth that have run away and remain missing for over six months are generally discharged from foster care. Do States still need to report on these youth and their outcomes?
It depends. If a youth on runaway status has been discharged from foster care before reaching his/her 17th birthday during a FFY in which baseline outcomes data is due, then the State is not responsible for administering the youth outcomes survey. Youth who are age 17 in the applicable fiscal year, but who have run away, are considered to be part of the baseline population if they are still under the placement and care responsibility of the State title IV-B/IV-E agency. If the youth is on runaway status at the time(s) that the State attempts outcomes data collection, the State will report the youth as having run away in the outcomes reporting status element (45 CFR 1356.83(g)(34)) to explain why that youth's information was not collected. The State would also be responsible for collecting information on the data elements relevant to a member of the served population if the youth received at least one independent living service during a reporting period.
From: 2008 NYTD Technical Assistance Meeting - July 23-25, 2008
1.35. If the State surveys a youth in the follow-up population in a subsequent reporting period following the reporting period in which the youth turned age 19 or 21, should the State still submit the outcomes data?
Yes. States are encouraged to submit outcomes data collected from youth in the follow-up population in a subsequent reporting period in order to maintain the continuity and completeness of the data available for current and future use. Failing to administer the youth outcomes survey to a member of the follow-up population during the reporting period in which the youth turns age 19 or 21 is out of compliance with the NYTD data collection schedule and may result in a penalty.
From: 2008 NYTD Technical Assistance Meeting - July 23-25, 2008
1.36. If youth that are deceased, incapacitated, or incarcerated are excluded from calculation of outcomes survey participation rate, then can the State remove these youth from the NYTD data file prior to submission to ACF?
No. The State cannot remove records for youth that are deceased, incapacitated, or incarcerated from the NYTD data file before submitting the file to ACF. For these particular subgroups, the State would report "youth incapacitated," "incarcerated", or "death" as appropriate for data element 34 (outcomes reporting status) and these youth would be excluded by ACF from the calculation determining the State's compliance with the foster care youth participation rate and discharged youth participation rate standards. The State is still required to provide the youth's record to properly account for the experience of youth reported as in the baseline population.
From: 2008 NYTD Technical Assistance Meeting - July 23-25, 2008
1.37. Can you elaborate on the type of youth that will be waived from participation in the served population and the baseline population? For example, is a youth with a disability waived from the NYTD data collection requirements and/or do States have the
The term "waive" is not applicable to the NYTD. No youth may be excluded from the served population if the State pays for or provides an independent living service to that youth during a reporting period. For a youth with a disability, a State has the discretion to choose the methods, if any, by which it determines that a youth in the baseline population is unable to participate in the outcomes data collection due to an incapacitating permanent or temporary mental condition (45 CFR 1356.82(a)(2) and 1356.83(g)(34)(iv)). A State may select the method for administering the youth outcomes survey, including providing assistance in recording youth responses (i.e., filling out a survey for a youth with a disability as the youth provides responses to the survey questions). A State, however, may not supply responses to the survey questions from any source other than the youth. If a State determines that a youth is unable to participate in outcomes data collection due to an incapacitating condition, the State would report "youth incapacitated" for data element 34 and would not be responsible for reporting further outcomes information on the youth.
From: 2008 NYTD Technical Assistance Meeting - July 23-25, 2008
1.38. How severe must a youth's disability be to exclude them from the baseline or follow-up populations?
A State has the discretion to determine whether a youth in the baseline population is unable to participate in the outcomes data collection due to an incapacitating permanent or temporary mental condition (45 CFR 1356.82(a)(2) and 1356.83(g)(34)(iv)). If a State determines that a youth is unable to participate in outcomes data collection due to an incapacitating condition, the State would report "youth incapacitated" for data element 34 and would not be responsible for reporting further outcomes information on the youth as a member of the baseline population. Because the youth did not participate in outcomes data collection as a member of the baseline population, the youth is not a member of the follow-up population.
From: 2008 NYTD Technical Assistance Meeting - July 23-25, 2008
1.39. If a youth that receives services paid for or provided by the State CFCIP agency during a reporting period is included in the served population regardless of foster care status, then how can eligibility for Chafee services be a determinant of inclus
The State does not determine the served population based on a youth's eligibility for Chafee services. Rather, the served population includes any youth who receives at least one independent living service during a reporting period regardless of any other characteristic. We acknowledge that States may restrict eligibility for independent living services to particular age groups. For the purposes of collecting data on the served population, however, we do not make a distinction between a youth that is eligible or ineligible for a State's Chafee services. (See: 45 CFR 1356.81(a))
From: 2009 NYTD Technical Assistance Meeting - June 25-26, 2009
1.40. If a youth receives independent living services paid for by Temporary Assistance for Needy Families (TANF), while that youth is a TANF recipient and the Chafee agency is also the TANF agency, is this recipient part of the served population?
Yes. A youth that receives an independent living service due to the CFCIP agency's commitment of funds or resources to provide that service would be a member of the served population. Also, if a service is provided to a youth pursuant to a contract for such services between the CFCIP agency and a provider, public or private agency or any other entity, regardless of whether the contract includes funding for the particular service, then such a youth is also a member of the served population. (See 73 FR 10340)
From: 2009 NYTD Technical Assistance Meeting - June 25-26, 2009
1.41. If a youth receives a Medicaid-funded service that falls under the independent living services category in NYTD, and is paid for using State general funds, is this recipient part of the served population?
It depends. A State must collect and report information on youth who receive an independent living service due to the State CFCIP agency's commitment of funds or resources to provide the service. It is not clear from the question whether the State CFCIP agency is committing funds or resources to provide the service. For NYTD reporting, independent living services provided to youth by the State agency pursuant to a contract for such services between the State agency and a provider, public or private agency or any other entity, regardless of whether the contract includes funding for the particular service are included. Services that are paid for directly or indirectly by the State CFCIP agency are included as well. (See 73 FR 10340)
From: 2009 NYTD Technical Assistance Meeting - June 25-26, 2009
1.42. In the event that a youth's outcomes data are collected in the reporting period after the report period in which the youth turned 17, should the State also withhold other information on that youth until outcomes data is collected?
No. A State should report information on all data elements that apply to a youth in the baseline population during the reporting period in which the youth turns age 17 (even if a State collects outcomes data in a subsequent report period because the youth's 17th birthday fell within 45 days of the end of a report period). If the youth in the above scenario was also in the served population, the State would already have reported information on the youth's demographics, characteristics, and independent living services received as well.
From: 2009 NYTD Technical Assistance Meeting - June 25-26, 2009
1.43. If a youth is erroneously included in a State's baseline population (e.g., because of an incorrect date of birth included in the youth's record) and outcomes data is collected and reported to ACF, then is that youth a part of the State's follow-up p
No, because the purpose of collecting outcomes data from youth in the follow-up population is to gather information that represents the collective outcomes experienced by youth at ages 19 and 21 that were formerly in foster care at age 17. In the event that a State submits erroneous information such as an incorrect birthday in a NYTD data file, a State should provided corrected information to ACF by making a subsequent data file submission. (See 45 CFR 1356.81(c))
From: 2009 NYTD Technical Assistance Meeting - June 25-26, 200
1.44. If a youth in foster care exits to adoption after the State has included that youth in outcomes data collection as a member of the baseline population, then does that State need to survey the youth again? Is the youth included in the follow-up popul
Yes, a youth that participates in outcomes data collection as a member of the baseline population will be a member of the follow-up population, regardless of foster care status. The follow-up population is not limited to youth who are still in foster care, or who are receiving independent living services in the State at ages 19 or 21 (71 FR 40350). A State must collect outcomes data from a youth in the follow-up population during the reporting period in which the youth turns age 19 and 21.
From: 2010 NYTD Technical Assistance Meeting - July 21-23, 2010
1.45. If a State is unable to survey a youth in the baseline population within 45 days of the youth's 17th birthday, but the State still collects and reports outcomes data to ACF, does that youth become a part of the follow-up population?
No. The definition of the follow-up population at 45 CFR 1356.81(c) only includes 19- and 21-year-old youth who participated in outcomes data collection as members of the baseline population. Consequently, if a State is unable to garner the participation of a baseline population youth in the NYTD survey within the prescribed timeframes in the NYTD regulation the youth has not "participated" in outcomes data collection as part of the baseline population (45 CFR 1356.82(a)(2)(i)) and would not be a member of the follow-up population at ages 19 and 21. Because such a youth would not be a member of the follow-up population, the State is not required to report further outcomes information on the youth to the NYTD.
From: 2010 NYTD Technical Assistance Meeting - July 21-23, 2010
1.46. If a State discovers that a youth in the follow-up population is deceased when the State attempts to survey the youth at age 19, then what if any further information needs to be reported for that youth at age 21? Is the deceased youth's record exclu
In the event that a youth who participated in baseline outcomes data collection dies before the State is able to administer the follow-up survey to the youth at age 19, the State must report the youth's record and information on applicable data elements (including "deceased" for data element 34 - outcomes reporting status) with the data file submission that corresponds to the reporting period in which the first follow-up survey was to be administered (73 FR 10368). Because the youth is no longer considered in the follow-up population, per previous guidance, there is nothing further that needs to be reported for such a youth at age 21 (Q&A #2.38).
From: 2010 NYTD Technical Assistance Meeting - July 21-23, 2010
1.47. If a youth in the baseline population participates in the NYTD survey but does not participate in the follow-up survey at age 19, then does that youth remain in the follow-up population at age 21?
A youth who participated in outcomes data collection at age 17 but not at age 19 for a reason other than being deceased remains a part of the follow-up population at age 21 (73 FR 10342).
From: 2010 NYTD Technical Assistance Meeting - July 21-23, 2010
1.48. Are incarcerated youth in the follow-up population supposed to be excluded by the State from follow-up outcomes data collection?
No. States are required to attempt to collect information for data elements specified in sections 1356.83(b) and 1356.83(e) for each youth in the follow-up population without exception (45 CFR 1356.82(a)(3)). Per this requirement, States must still attempt to collect outcomes data from youth in the follow up population that are incarcerated, and indicate "incarcerated" for data element 34 (outcomes reporting status) if their attempt was unsuccessful. Youth who are unable to be surveyed due to their incarceration will be excluded from the calculation of outcomes participation rate when ACF determines a State's compliance with NYTD standards (45 CFR 1356.85(c)(3)).
From: 2010 NYTD Technical Assistance Meeting - July 21-23, 2010
1.49. If a State discovers that a youth in the follow-up population is incarcerated when the State attempts to survey the youth at age 19, then what if any further information needs to be reported for that youth at age 21? Does that State still have to at
As discussed in Q&A #1.48, a State must attempt to collect outcomes data for each youth in the follow-up population (45 CFR 1356.82(a)(3)). A youth who participated in outcomes data collection at age 17 but not at age 19 for a reason other than being deceased remains a part of the follow-up population at age 21 (73 FR 10342). Per data collection requirements in 45 CFR 1356.82, a State must report all applicable information on such a youth at age 21 including information on the general data elements (1-4) and demographic data elements (5-13) required for all youth reported to NYTD, information on the outcomes data elements (34-58), and information on all the data elements applicable to a youth in the served population (14-33) if the youth received an independent living service during the report period.
From: 2010 NYTD Technical Assistance Meeting - July 21-23, 2010
1.50. Is a State still responsible for collecting follow-up outcomes information on such tribal youth that participated in baseline outcomes data collection but who later came under the placement and care responsibility of a Tribe at age 19?
Yes. A youth in the baseline population that participates in outcomes data collection at age 17 belongs in that same State's follow-up population for the purposes of outcomes data collection at ages 19 and 21. States are responsible for administering the youth outcomes survey to youth in the follow-up population regardless of where the youth resides or whether the youth is still under the State's placement and care responsibility (see Q&A# 1.32).
From: 2010 NYTD Technical Assistance Meeting - July 21-23, 2010
1.51. Question: While a psychiatric hospital is not IV-E eligible and defined as "foster care" for IV-E and is not counted during a CFSR Review as a placement is it "foster care" for the purposes of NYTD if the state has placement and care responsibility?
No. NYTD regulations require title IV-E agencies to collect data and report on certain youth in foster care as it is defined in 1355.20: "24 hour substitute care for all children placed away from their parents or guardians and for whom the State agency has placement and care responsibility." As explained in CWPM 7.3 #1, situations exist in which a child who, while s/he may have been removed from his/her home and placed in 24 hour substitute care, is not considered to be in foster care because of the nature of the facility in which s/he is placed. In accordance with the statute, we have not considered facilities like medical or psychiatric hospitals as foster care placements. Therefore, children in these types of placements would not be considered in foster care for the purposes of NYTD.
From: Questions & Answers Released on January 13, 2011