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This guide helps title IV-E agencies prepare for an Adoption and Foster Care Analysis and Reporting System (AFCARS) assessment review. It includes technical assistance and tools to conduct a self-assessment of a title IV-E agency’s data collection system and guidance for developing a system that supports AFCARS data collection.

This Program Instruction (PI) provides guidance to Indian Tribes, Indian Tribal Organizations and Indian Tribal Consortia (hereafter “tribes,” unless otherwise noted) on actions they are required to take to receive their allotments authorized under title IV-B, subparts 1 and 2, and Chafee and ETV programs for Federal Fiscal Year (FY) 2024 (subject to the availability of appropriations).

PI-20-13

Summary of requirements for the State Annual Progress and Services Report to the Child and Family Services Plan for Title IV-B, Chafee and Education and Training Vouchers Programs and the CFS-101 forms.
December 17, 2020

This Program Instruction (PI) provides guidance to states, territories, and insular areas (hereafter “states,” unless otherwise noted) on actions they are required to take to receive their allotments for Federal Fiscal Year (FY)1 2022 (subject to the availability of appropriations) authorized under title IV-B, subparts 1 and 2, section 106 of CAPTA, Chafee and ETV programs.

Frequency Report Utility

September 3, 2012

The FRU can generate a report that provides an overview of the number and type of raw responses being generated for a particular data element to help title IV-E agencies assess and improve data quality.

This technical bulletin provides title IV-E agencies with information on the standards an AFCARS data file must meet to comply with the provisions of the AFCARS regulations found at 45 CFR §1355.41— §1355.47. This technical bulletin was last revised on October 6, 2023

This Program Instruction (PI) notifies States of the new policy and procedures regarding the collection of funds resulting from penalties being assessed due to a State’s substantial failure to meet the Adoption and Foster Care Analysis and Reporting System (AFCARS) standards and requirements in 45 CFR 1355.40.

This technical bulletin provides agencies with information required to create the AFCARS data files.  It provides technical specifications on the structural layout of the XML data and shares the XML schema for the Out-of-Home Care File and the Adoption and Guardianship Assistance File.  It also covers information on encryption of the file records. This Technical Bulletin was last revised on October 10, 2023.

Data Compliance Utility

September 3, 2012

The DCU contains the same data compliance checks as the federal AFCARS and creates a report showing if a title IV-E AFCARS file meets federal standards.

This technical bulletin is a revision to the Technical Bulletin #1 that was originally published on August 19, 2019.  This revised Technical Bulletin #1 provides additional information regarding the file structure for the data elements to be submitted by IV-E agencies for each child who received IV-E prevention services, as required by FFPSA.

About AFCARS

July 2, 2012

This document provides general information about the Adoption and Foster Care Analysis and Reporting System (AFCARS).