Federal law requires employers to report basic information on new and rehired employees within 20 days of hire to the state where the new employees work. Some states require it sooner. The information is maintained in the National Directory of New Hires, which child support agencies use to locate a parent who owes child support and issue an income withholding order.
These resources and tools can help you understand and meet the requirements:
Federal law requires you to collect and report these seven data elements:
Some states require additional data, check your state’s reporting requirements.
You must report new hires to the state where your new employees work. The state forwards the information to the National Directory of New Hires. Federal agencies report new hires directly to the National Directory of New Hires.
You may submit new hire information via:
If you are an employer with employees working in more than one state, you can choose one of the following options:
If you choose to report all new employees to one state (option B), you must:
There are two ways to register as a multistate employer:
Once you complete the registration as a multistate employer, report employees to the state that you have chosen.
Multistate employers can get help with registration from the Multistate Employer Help Desk at 1-800-258-2736, option 6, 9:00 am - 5:00 pm ET.