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Collaboration Improves New Hire Reporting

A Look Inside OCSE - Story Series

Published: December 19, 2018

Graphic of a generic employee badge and the new 'first date of employment' box on the W4 form that's highlighted yellow and enlaThe IRS recently added a new field to the 2018 Form W-4, Employee’s Withholding Allowance Certificate, that lets employers enter the employee’s first date of employment. This new hire reporting requirement started in June 2011 when a Social Security Act amendment required that employers report the employment dates for new hires and rehires to the State Directory of New Hires. It aimed at reducing the number of overpayments to individuals receiving unemployment insurance benefits. With this change, employers can use the W-4 for new hire reporting because it contains fields for all federally required data elements.

OCSE collaborated with the Department of Labor and the American Payroll Association before proposing form changes so the update would include more than just a new field. The new form also explains the requirement for all employers to report their new hires to the state directory, collects the address child support agencies should use to send income withholding orders, and includes a link to reporting requirements on the OCSE website.

We believe that these changes will help improve employer compliance with New Hire reporting and efficiency in the child support program.

For more information, read the instructions on the online W-4 form, or contact the OCSE Employer Services team at employerservices@acf.hhs.gov.

About the Author

Cindy Holdren is a member of the Division of Federal Systems at the Office of Child Support Enforcement. This story was originally published in the November-December 2018 Child Support Report.

Last Reviewed: April 11, 2019

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