NDNH Guide for Data Submission

Version 13.3

Publication Date: February 8, 2019

The National Directory of New Hires (NDNH) Guide for Data Submission provides general information about the NDNH and its purpose as well as technical information for submitting data.

This guide (PDF) is divided into five parts:

Part 1—Introduction and Purpose of the NDNH

  • System Functionality
  • Federal Legislation and Regulations
  • State Directory of New Hire Responsibilities
  • SSN Verification
  • Managed File Transfer Transmission
  • Data Retention

Part 2—New Hire (NH)

  • Transmitting data
  • Validating NH information
  • Updating NH data
  • Returning data to the submitter and multistate employers

Part 3—Quarterly Wage (QW)

  • Transmitting data
  • Validating QW
  • Updating QW data
  • Returning data to the submitter

Part 4—Unemployment Insurance (UI)

  • Transmitting data
  • Validating UI record
  • Updating UI data
  • Returning data to the submitter


  1. Federal Information
  2. Security
  3. Reference Information
  4. Error and Warning Codes
  5. Input Transaction Layouts
  6. Output Transaction Layouts
  7. Summary of changes to this version of the guide

Whenever OCSE makes changes to the NDNH system, we update this guide.


Current as of: