NDNH Guide for Data Submission

Version 13.4

Publication Date: August 11, 2022
Current as of:

The National Directory of New Hires Guide for Data Submission provides general information about the NDNH and its purpose as well as technical information for submitting data.

This guide (PDF) is divided into file parts:

Part 1: Introduction to NDNH

  • Purpose of the NDNH
  • System Functionality
  • Federal Legislation and Regulations
  • Technical Support
  • State Directory of New Hire Responsibilities
  • Strategic Issues
  • SSN Verification
  • Managed File Transfer Transmission
  • Data Retention

Part 2: New Hire (NH)

  • Timeframes
  • State Directory of New Hires
  • Data Requirements
  • Multistate Employers
  • NH Transmission
  • NH Record Layouts
  • NH Data Validation and Verification
  • Resubmittal Process
  • NH Update
  • NH Output
  • NH Output Control Matrix Registration Form (PDF)

Part 3: Quarterly Wage (QW)

Part 4: Unemployment Insurance (UI)

  • Timeframes
  • UI Data Requirements
  • UI Transmission
  • UI Record Layouts
  • UI Data Validation and Verification
  • Error Codes and Explanations
  • Resubmittal Process
  • UI Update
  • UI Output
  • UI Output Control Matrix Registration Form (PDF)

Part 5: Appendices

  • A. Federal Information
  • B. Security
  • C. Technical Support Resources and References
  • D. Error and Warning Codes
  • E. Input Transaction Layouts
  • F. Output Transaction Layouts
  • G. Summary of Changes

Files