National Center on Child Care Data and Reporting (NCDR)

Publication Date: September 14, 2012
National Center on Child Care Data and Reporting
6003 Executive Blvd., Suite 400
Rockville, MD 20852
Toll-free: 1-877-249-9117

Formerly the Child Care Automation Resource Center (CCARC), the National Center on Child Care Data and Reporting (NCDR), part of the Office of Child Care Information Systems Technical Assistance Project (CCISTAP), was established by the Office of Child Care to help States, Territories, and Tribes participating in the Federal Child Care and Development Fund (CCDF) to meet their reporting obligations under the Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (PRWORA). NCDR provides technical assistance to CCDF grantees in their efforts relating to the state/territory monthly data report (ACF-801), the state/territory annual report (ACF-800) and the tribal annual report (ACF-700).

Technical Assistance (TA) Available from NCDR

Long Distance Technical Assistance (TA)

TA is available through the following avenues:

  • Phone: Call the NCDR toll-free help line at 1-877-249-9117 Monday-Friday, 9:00 am to 5:00 pm, prevailing Eastern Time
  • E-mail: Email your questions or requests to NCDR staff at
  • Mail: NCDR’s address is 6003 Executive Blvd., Suite 400, Rockville, MD 20852

On-Site Assistance

NCDR staff often are present on-site at Regional and National conferences to deliver training workshops to the conference participants. While on site, staff are available to meet with individual grantees to discuss their specific needs, to provide resource materials, and to demonstrate aspects of the data gathering and submission process.

NCDR also provides customized technical assistance to grantees through on-site technical assistance visits to the grantee location. Commonly identified needs include:

  • Resolving systems issues
  • Effectively analyzing and utilizing CCDF data
  • Applying available software tools

Grantees wishing to request customized on-site technical assistance should contact their Regional ACF Liaison and the NCDR.

System Design Document

One of NCDR’s first technical assistance activities was to develop the Child Care Electronic Environment: a System Automation Worktool (CEE:SAW) to help CCDF grantees ensure that they would be able to meet the new Federal reporting requirements for child care. To guide the development of the CEE:SAW document, OCC formed the Functional Requirements Organizing Group (FROG) in April, 1998, consisting of Federal, State, and contractor staff. The CEE:SAW document, remains available today. For additional information, see the full CEE:SAW article.

Software Tools

The NCDR has developed two software tools to support CCDF grantee efforts to prepare and submit accurate data reports. The Child Care Data Viewer is available to states and territories and provides a way to review data for accuracy prior to submission, and to generate reports after the data has been authenticated. The Child Care Data Tracker, available to all grantees, is a case management tool that allows grantees to record, manage, and use case-level information required for CCDF reporting.

Online Help

General reporting information and additional helpful guides are available online in the Grantee Reporting section of this web site.

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