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Program Instructions

December 5, 2012

A list of Program Instructions.

Approved Revised Form ACF-696

September 15, 2020

This Program Instruction distributes the revised Form ACF-696 CCDF Financial Report, which was approved by the Office of Management and Budget (OMB) under OMB Control Number 0970-0510.

ACF-800 Report and Instructions

August 13, 2020

This program instruction is to inform States and Territories that the Office of Management and Budget (OMB) has approved changes to the ACF-800 Report that will allow the Office of Child Care to collect and report critical data about the use of Coronavirus Aid, Relief, and Economic Security (CARES) Act funding. The form and instructions are attached.

Child Care and Development Fund (CCDF) Lead Agencies were provided additional Federal funds for child care to respond to the COVID-19 pandemic health crisis through the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). Lead Agencies were given considerable flexibility in how they expend the funds. Some Lead Agencies may have decided to expend some portion of that funding on direct services to children of essential workers (e.g., medical workers, first responders, etc., as defined by the state) during this health crisis and/or continue making payments to providers who were forced to close during the pandemic. This guidance will allow the Office of Child Care (OCC) to collect critical data about the use of CARES Act funding, including an estimate of the number of essential workers’ families and children served, and the number of providers supported. 

The Administration for Children and Families’s Office of Child Care (OCC) in the Department of Health and Human Services recognizes that cities all over the country are concerned about the impact of the coronavirus on their communities, including the effect on child care programs that play such a critical role in providing child care services for essential workers and those trying hold onto their businesses during this unprecedented time.  As the economy begins to reopen, and the need for child care continues to evolve, we are sharing some child care background and resources that may be helpful to you at the local level. 

Letter to CCDF Administrators regarding the Legislation Guide

This Program Instruction provides the approved revised Form ACF-696, the Financial Reporting Form for the Child Care and Development Fund (CCDF).

Dear CCDF Lead Agencies:

Attached for your awareness is Information Memorandum IM-ACF-OA-2020-01 issued by the Administration for Children and Families (ACF) on grant flexibilities for human service activities related to, or affected by, COVID-19.  This Information Memorandum provides short term relief for administrative, financial management, and audit requirements under 45 CFR Part 75 (the HHS implementation of the Office of Management and Budget’s (OMB’s) 2 CFR Part 200), Uniform Administrative Requirements, Cost principles and Audit Requirements for Federal Awards). 

Beginning in FY 2019, in response to reauthorization of the Child Care and Development Fund (CCDF) Final Rule, the Office of Child Care (OCC) launched the CCDF onsite monitoring System.

Supplemental Disaster Relief Funds for Child Care

April 9, 2020

The purpose of this program instruction is 1) To provide information to state, territory, and tribal Child Care and Development Fund (CCDF) Lead Agencies regarding the distribution of CCDF disaster relief funds, and 2) to provide guidance on allowable activities, how to apply, notice of federal interest, obligating and expending of funds, reporting requirements, grantee monitoring, and other requirements.  ACF previously issued Program Instruction (PI) CCDF-ACF-PI-2019-06 on October 9, 2019, which provided information to eligible CCDF Lead Agencies on how to apply for the first phase of CCDF disaster relief funding for eligible disaster declarations made on or before June 12, 2019. This new PI (CCDF-ACF-PI-2020-01) provides information about how eligible CCDF Lead Agencies may apply for funding available in phase two for eligible disaster declarations made between June 13, 2019, and December 31, 2019. It also expands the list of eligible tribal Lead Agencies that may apply for phase one funding.