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The purpose of the annual QPR is to capture state and territory progress on how CCDF quality funds were expended, including the activities funded and the measures used by states and territories to evaluate progress in improving the quality of child care programs and services for children from birth to age 13.  The annual data provided will be used to describe state and territory priorities and strategies to key stakeholders, including Congress, Federal, state and territory administrators, providers, parents, and the public. 

OCC encourages Tribal Lead Agencies to prioritize CCDF funds for the child care and early learning workforce. However, OCC has heard it is often difficult to raise staff wages in Tribally Operated Centers, to keep qualified staff, and to significantly increase provider payment rates for child care subsidies.

Tribal Lead Agencies with medium and large allocations must meet some consumer education requirements, including maintaining a parental complaint hotline and disseminating information about available providers to parents, providers, and the general public on child care services. Tribal Lead Agencies are also required to share consumer-friendly and easy to access, provider-specific monitoring/inspection reports, and a provider-specific statement summarizing the Tribe's health and safety policies. Tribal Lead Agencies with small allocations are exempt from these requirements.

This Program Instruction is a reminder of the ACF-696T Financial Reporting Form for the Tribal Lead Agencies. The Office of Management and Budget (OMB) approved the Form ACF-696T under OMB 0970-0510.

Tribal Lead Agencies are required to coordinate CCDF services with other Tribal, federal, state, and/or local child care and early childhood programs. However, different and conflicting program requirements, multiple separate funding streams, and a lack of a shared vision across these different programs can make coordination challenging.

Every three years, CCDF Tribal Lead Agencies submit a self-certified count of Indian children in their service area, which OCC uses as the basis for their CCDF funding. The number of children included in the child count is used to determine the amount of CCDF funding a Tribal Nation receives for three fiscal years, and it cannot be changed within that three-year period after the triennial submission is approved by the Office of Child Care.

The purpose of this program instruction is to remind Tribal Lead Agencies of the annual reporting requirements (i.e., ACF-700 Report), consistent with the terms and conditions of the CCDF program.  The ACF-700 form is attached. 

The state-level aggregate report, or ACF-800, is one of two data collections undertaken by the Office of Child Care pursuant to the requirements of the Child Care and Development Block Grant of 1990 (42 USC 9801 et seq.) as amended by the Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (PL 104-93) and the Balanced Budget Act of 1997 (PL 105-33). All Child Care and Development Fund lead agencies in the States, the District of Columbia, and Territories (including Puerto Rico, American Samoa, Guam, Northern Marianna Islands, and the US Virgin Islands) are responsible for completing the ACF-800. For more information, please see the OCC website at: http://www.acf.hhs.gov/programs/occ/report/formhelp/acf800/index.htm

As always, when submitting the ACF-800 report, data must include all children served by the Child Care and Development Fund, regardless of funding stream (Discretionary, Mandatory, Matching, State Match, Maintenance of Effort, and Transfers from Temporary Assistance for Needy Families Program). For States that pool CCDF and non-CCDF Funds, the data also must include all children funded by these sources. All counts should reflect the period that begins October 1 and ends September 30. Each State and Territory must submit the ACF-800 by December 31, reporting on services provided during the preceding Federal Fiscal Year.

The purpose of this program instruction is to

  1. To provide information to state, territory, and tribal lead agencies regarding the distribution of child care disaster recovery funds, and
  2. To provide guidance on allowable activities, how to apply, obligating and expending funds, reporting requirements, recipient monitoring, and other requirements. 

This Program Instruction provides the procedures for requests from Tribal Lead Agencies to use Child Care and Development Fund (CCDF) Funds for construction or major renovation of child care facilities.