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APPENDIX B: Emergency Preparedness and Response Resources for Child Care

Published: December 6, 2017
Program Administration
Emergency & Disaster Preparedness
Data, Guidance

 Resources from the Office of Child Care (OCC)

  • CCDF Reauthorization Main Page:

In September of 2016, OCC published new rules to provide clarity to states on how to implement the law and administer the program in a way that best meets the needs of children, child care providers, and families. It has been over 18 years since HHS last issued comprehensive child care regulations and during that time, we have learned more about the impact high-quality child care can have on young children’s development and learning. This resource can be found at:

  • Approved CCDF Plans (FY 2016-2018):

In the CCDF Plan, Lead Agencies are asked to report on progress towards development of emergency preparedness and response plans for child care.  The guidance is intended to assist Lead Agencies in developing plans. Many Lead Agencies have interagency plans with child care embedded or immersed among a variety of other human service programs. OCC recommends that Lead Agencies work with key stakeholders to ensure they have comprehensive and targeted plans that are focused specifically on preparedness, response and recovery efforts for child care. This resource can be found at:

  • Child Care Resources for Disasters and Emergencies:

This website provides a wealth of information and resources for emergency preparedness and response planning in child care.  The site includes all CCDF guidance published that relates to emergency preparedness and response in child care, resources for Lead Agencies and child care providers, as well as useful summaries of State regulatory requirements related to emergency preparedness, key websites, and helpful contact information for building partnerships.

This resource can be found at:

  • Technical Assistance Network Emergency Preparedness Main Page:

Resources policymakers, providers, and parents about preparing for and responding to emergencies in child care settings.  Publications include:  Emergency Preparedness Planning for State Child Care Licensing Administrators; Emergency Preparedness Regulations for Reuniting Children and Parents; and Emergency Preparedness: Regulatory Guidance for Sheltering Children in Place. These resources can be found at:

  • Emergency Preparedness Resources for Grantees and Child Care Providers :

Resources for child care providers, including an extensive webinar series, updated informational material for providers, and planning tools. These resources can be found at:

Resources from Partner Agencies and Organizations 

  • Office of Head Start: Emergency Preparedness :

This website has information on preparing for emergencies. Some Tip Sheets may also be helpful for child care providers.

  • Head Start Emergency Preparedness Manual:

This website houses the Head Start Emergency Preparedness Manual (currently the 2015 version). This resource can be found at:

  • Office of Human Services Emergency Preparedness & Response (OHSEPR) Main Page:

OHSEPR is the lead office within ACF that provides leadership in human services emergency preparedness and response while promoting self-sufficiency of individuals, families, and special needs populations prior to, during, and after disasters. OHSEPR helps to promote emergency planning and increase response capacity among States, Tribes and Territories, specifically related to the programs and populations served by ACF. This resource can be found at:

  • OHSEPR Children and Youth Task Force in Disasters: Guidelines for Development:

This document introduces partners to the Children and Youth Task Force in Disasters concept. It provides recommendations to states, Tribes, territories, and local communities interested in launching their own task forces, and outlines how the U.S. Department of Health and Human Services’ (HHS) Administration for Children and Families (ACF) is able to provide support. The guidelines are intended for emergency management, human services, and public health professionals to support a coordinated, integrated, and effective approach to children’s needs in emergency preparedness, response, and recovery. This resource can be found at

  • American Academy of Pediatrics: Child Care Providers:

This web page provides specific guidance for early child care and education programs to better    prepare. This site includes resources training sessions, use of print materials, and access to downloadable or interactive Web-based tools.  This resource can be found at:

  • The National Resource Center for Health and Safety in Child Care and Early Education: Caring for Our Children, 3rd Edition :

This is a collection of 686 national standards that represent the best evidence, expertise, and experience in the country on quality health and safety practices and policies that should be followed in today's early care and education settings. This resource can be found at:

  • Child Care Aware of America:

This website includes planning materials for resource and referral agencies and child care providers.Publications include: Protecting Children in Child Care During Emergencies: Recommended State and National Standards for Family Child Care Homes and Child Care Centers; Is Child Care Ready?: A Disaster-Planning Guide for Child Care Resource & Referral Agencies; Disaster Preparation: A Training for Child Care Centers; and Disaster Preparation: A Training for Family Child Care Providers. These resources can be found at:

  • National Commission on Children and Disasters: 2010 Report to the President and Congress:

This is the October 2010 Report to the President and Congress.  This report includes, “Standards and Indicators for Disaster Shelter Care for Children,” which is located in Appendix E of the report. This resource can be found at:

  • Federal Emergency Management Agency (FEMA): Public Assistance Program and Policy Guide (PAPPG) April/2017:

The FEMA Public Assistance Program and Policy Guide (PAPPG) is the official policy guide for the public assistance program. The requirements in the PAPPG applies to all emergencies and major disasters declared on or after April 1, 2017. The PAPG guidance outlines certain child care services that are eligible for reimbursement under the Category B, emergency protective measures provision of the FEMA Public Assistance program. The PAPG policy guide identifies certain types of child care services that are eligible reimbursable costs associated with the provision of child care services during federally declared major disasters and emergencies. This resource can be found at:

  • FEMA: Individuals and Households Program Unified Guidance (IHPUG) (September 2016):

The Individuals and Households Program Unified Guidance (IHPUG) provides information about FEMA Individuals and Households Program (IHP), which reimburse child care services to individuals or families who have been affected by federally declared major disasters or emergency situations. IHP is designed to help families with critical child care expenses that cannot be covered in other ways. The Sandy Recovery Improvement Act of 2013 (P.L.113-2), authorized FEMA to provide child care assistance under the Other Needs Assistance (ONA) provisions of the IHP. This resource can be found at:

  • Small Business Administration (SBA): Disaster Assistance Loan program:

Small Business Administration (SBA) - The Disaster Assistance Loan program provides low-interest loans to homeowners, renters, businesses of all sizes, and most private non-profit organizations to repair or replace real estate, personal property, machinery and equipment, inventory, and business assets that have been damaged or destroyed in a declared disaster.  Lead Agencies could assist child care providers in applying for and accessing these loans for rebuilding proposes. This resource can be found at:

  • National Child and Traumatic Stress Network (NCTSN): Natural Disasters Main Page:

This website contains guidance on working with children who have experienced trauma, as well as information on specific types of disasters and the impact those disasters can have on children and their families.  This includes:  Psychological First Aid Field Operations Guide; and the Learning Center for Child and Adolescent Trauma. These resources can be found at: .

  • National Voluntary Organizations Active in Disaster (VOAD):

A list of organizations active in disaster that can provide temporary disaster-relief support. The list of organizations can be found at:




Last Reviewed: August 30, 2018