Child Care Data Viewer

Publication Date: September 17, 2012

The Child Care Data Viewer, available to CCDF State and Territory grantees, is a software tool to help improve the quality of ACF-801 data and enhance its utilization. To use the Data Viewer on your computer you must have minimum hardware and software requirements, and you must have access to the ACF-801 monthly data files.

Download the Child Care Data Viewer User's Manual

Download Supplemental Installation Guide

Instructions for the following versions of Microsoft Windows: Windows Vista, Windows Server 2003, Windows XP Professional, Windows XP Home Edition, Windows Millennium Edition (Windows Me), Windows 2000, Microsoft Windows NT® 4.0


Child Care Data Viewer—Minimum Hardware/Software Requirements


450-megahertz (MHz) Pentium II-class processor or higher required

Operating System

The Data Viewer Version 3.0 is supported on any of the following systems:
  • Windows 7
  • Windows Vista
  • Windows XP Professional

Microsoft Access

Microsoft Access 2000 (or newer) software is required to run the Data Viewer. Version 3.0 can run on the following versions of Microsoft Access:
  • Microsoft Access 2010 (32-bit installation)
  • Microsoft Access 2007


It is recommended that your monitor/screen resolution be set to 1024 X 780 pixels. The minimum resolution must be at least 800 X 600 pixels.

Hard Disk

50 MB of available space is required on system hard drive.


A USB port to both install the Data Viewer and to backup your current Data Viewer database. You can also use a CD RW drive to back up the database.


In order to take full advantage of the Data Viewer’s capability to print reports, your computer (PC or laptop) must be connected to a printer capable of printing in color, if available. Although the charts displayed on the Data Viewer reports will print in black and white, some graphics will look best when printed in color.

Intranet/Internet Connection

In order to utilize the Data Viewer, you must have access, from the same computer, to your State’s ACF-801 monthly data files which typically are stored on a network server.

The Data Viewer “reads” the monthly ACF-801 file that you load and examines it for three types of errors: missing information, inconsistent information, and out of range information. A Summary Assessment Report is generated that allows you to identify problem areas and make necessary corrections to your file prior to submitting it to the Office of Child Care. Additional information about the Summary Assessment Report is available in Technical Bulletin #9r-v3: Using the ACF-801 Data Assessment Reports.

The Data Viewer also generates a number of data reports based on the information in the ACF-801 file. Examples of reports include family profiles, caseload information, and financial profiles. Some reports may be customized to better meet each program’s specific needs.

If you are a CCDF grantee and wish to receive a copy of the Child Care Data Viewer, contact the National Center on Child Care Data and Reporting:

  • Toll-free at (877) 249-9117 weekdays from 9 a.m. to 5 p.m. EST.
  • Email to:
  • By mail at:
    National Center on Child Care Data and Reporting
    6003 Executive Blvd., Suite 400
    Rockville, MD 20852
Last Reviewed Date: