AFI Tools: Instructions for Old Performance Progress Reports (SF-PPRs)
NOTE: The AFI PPR replaced the SF-PPR in August 2016. For more information, go to AFI Performance Progress Report (PPR) Overview.
The last Performance Progress Report that AFI grantees were required to submit using the SF-PPR was due on April 30, 2016 and covered the reporting period of Oct. 1, 2015 — March 31, 2016. The instructions below should only be used by AFI grantees that need to submit past-due SF-PPRs. AFI grantees must submit missing or past due SF-PPRs through GrantSolutions Visit disclaimer page ; details are provided below. Grantees should also keep a copy of the SF-PPR for their records.
What to Include in Old, Past-Due SF-PPRs
There are eight sections in the SF-PPR. Below are tips on filling in each section:
- Grant Number: In the format 90EI0XXX, listed in Box 3 on the Notice of Award (NoA). Remember, organizations with multiple grants must submit a separate report for each award.
- Period Covered by Report: The months covered in the reporting period.
- Major Activities and Accomplishments: Include progress to date since the beginning of the grant, along with any indicators of progress during the reporting period, for example:
- Draft or final products, including materials for outreach, policy and procedure, or training
- Total federal funds drawn down and non-federal funds deposited in the project's Reserve Fund
- Number of participants enrolled and IDAs opened
- Participant achievements, including total savings, asset purchases, and number who have completed training
- Any other benchmarks important to the project design
Grantees may use task charts from their grant applications and/or project work plans to help detail their progress. Include information about project partners if appropriate.
- Problems: Describe any deviations from the original project plan encountered or expected. Issues might include trouble reaching task completion dates or successfully implementing programs within the project design.
- Significant Findings and Events: Use this portion of the report to highlight particular points or experiences that might be helpful as models for other grantees to improve overall AFI performance.
- Dissemination Activities: Briefly describe project marketing and information dissemination carried out over the reporting period. List and include a copy of any newspaper, newsletter, and magazine articles, and other published materials used for project information or public relations purposes.
- Other Activities: Briefly describe any other relevant experiences.
- Activities Planned for Next Reporting Period: Briefly describe the project plan going forward, including how to address any problems identified earlier in the narrative report.
How to Submit Old, Past-Due SF-PPRs
NOTE: These instructions have not been reviewed or updated since 2016 and GrantSolutions may have changed.
Submit completed SF-PPRs in GrantSolutions, using the following steps:
- Log In: Visit the GrantSolutions homepage Visit disclaimer page and log in using your username and password. Upon entry, you will see the My Grants List page. First time GrantSolutions users will need to contact their OGM specialist to get an account set up with the appropriate access for their grant.
- Access the Grant Notes function: On the My Grants List page, find the grant in question and click on the Grant Notes link located on the right side of the page. From the Grants Notes page you will be able to upload and submit your report.
- Create a new note: Click on the Add link at the bottom left of the page.
- Fill out the form: Provide the following information:
- Subject. In this form field, type “PPR” followed by the report period end date in this format “(m.d.yy).” For example: “PPR (3.31.14)”.
- Note Type. Select Correspondence.
- Category Type. Select Programmatic Report for an SF-PPR.
- Notes. Type “See attached report.”
- Description. Type in a name for your report.
- Attach your file (or files): Type a descriptive phrase for the file in the Description field. This can be the same as the name you provide in the Subject field above. Then, use the Browse link to locate your report on your computer and then press the Upload button. You will see a “successful” status note on the screen once the upload is completed. *Only attach one report per grant note. Do NOT combine reports.
- Review and submit: Once you have verified the accuracy of the information you provided, press the Submit link to submit your report.