CSBG-AT-2022-02 Submission of FY 2021 Annual Reports

Publication Date: January 20, 2022
Current as of:

Community Services Block Grant

Action Transmittal

AT#: CSBG-AT-2022-02

DATE:  January 20, 2022

TO: CSBG States and Territories

SUBJECT: Submission of FY 2021 Annual Reports

ATTACHMENT(S): CSBG Annual Report, CSBG CARES Annual Report, CSBG Disaster Supplemental Annual Report

RELATED REFERENCES:

Section 678E of the CSBG Act, Title VI, Subtitle B, of the Omnibus Budget Reconciliation Act of 1981, Public Law 97-35, as amended; Human Services Amendments of 1994, P.L.103-252; the FY 1996 CSBG Appropriation Legislation, P.L.104-134; CFR Title 45, Part 96; Coats Human Services Reauthorization Act of 1998, P. L. 105-285, Department of Health and Human Services Block Grant Regulations and Current Poverty Income Guidelines; Administration for Children and Families (ACF) CSBG Annual Reports, as approved by OMB (Control No. 0970-0492; Expiration Date — June 30, 2024)

PURPOSE:

To notify states and territories of the Fiscal Year (FY) 2021 Annual Report submissions for the Community Services Block Grant (CSBG), CSBG Coronavirus Aid, Relief, and Economic Security (CARES), and CSBG Disaster Supplemental — referred to collectively as the CSBG Annual Reports. States and territories must submit the FY 2021 CSBG Annual Reports by March 31, 2022 using the approved online CSBG format through the Administration for Children and Families’ (ACF) On-Line Data Collection (OLDC) system.

BACKGROUND:

Per the Community Services Block Grant (CSBG) Act Section 678E, CSBG grant recipients are required to submit an annual report to the Office of Community Services (OCS). In Fiscal Year (FY) 2016, OCS implemented the CSBG Annual Report designed to complete the CSBG Performance Management Framework. The Performance Management Framework includes: 1) organizational standards for local CSBG eligible entities, 2) accountability measures for states and OCS, and 3) the Results Oriented Management and Accountability Next Generation (ROMA NG). In FY 2021, OCS received Office of Management and Budget (OMB) approval to include the collection of the CSBG CARES and CSBG Disaster Supplemental Annual Reports to receive data and information about the two supplementals.

The CSBG Annual Report provides general oversight and accountability at local, state, and federal levels of the CSBG Network to improve performance, track results from year-to-year, and assure accountability for critical activities and outcomes at each level of the CSBG Network. States will report directly to OCS through the Administration for Children and Families (ACF) GrantSolutions Center of Excellence, On-Line Data Collection System (OLDC), accessible via GrantSolutions.gov .

For additional details, please see CSBG-Information Memorandum (IM)-152 CSBG Annual Report, CSBG-IM-156 CSBG Disaster Relief Supplemental Funds, and CSBG-IM-158 CARES Act Supplemental Administrative Guidance, and CSBG-Dear Colleague Letter (DCL)-2021-04 CSBG CARES and Disaster Supplemental Reporting Strategy.

SUBMISSION CONTENT AND REQUIREMENTS:

Submission Content

This Annual Report submission is for activities completed during FY 2021 (October 1, 2020 — September 30, 2021)[1]. The deadline for all CSBG recipients to submit their complete FY 2021 CSBG Annual Report is March 31, 2022. A complete submission includes:

  • CSBG Annual Report
    • State Administration (Module 1) REQUIRED
    • Agency Expenditures, Capacity, and Resources (Module 2) REQUIRED
    • Community Level (Module 3)[2] OPTIONAL
    • Individual and Family Level (Module 4) REQUIRED

  • CSBG CARES Annual Report
    • State Administration (Module 1) REQUIRED
    • Agency Expenditures, Capacity, and Resources (Module 2) REQUIRED
    • Individual and Family Level (Module 4) REQUIRED

  • CSBG Disaster Supplemental Annual Report
    • State Administration (Module 1) REQUIRED
    • Agency Expenditures, Capacity, and Resources (Module 2) REQUIRED
    • Individual and Family Level (Module 4) REQUIRED

Pre-Populations and Eligible Entities

As this year’s Annual Report submission is for FY 2021 activities, the pre-populations and the eligible entities are from the Federal Fiscal Year (FFY) 2021 CSBG State Plan. For states and territories that submitted a pro forma[3] FFY 2021 CSBG State Plan, this information is from your FFY 2020 CSBG State Plan.

Module 1

OCS did not make updates to Module 1 based on the most recently OMB-approved version (i. e. CSBG Annual Report Version 2). Given the additional activities related to the supplemental, OCS postponed updating to allow more time to provide training and technical assistance (T/TA), and give states more time to familiarize themselves with the new version.

TRAINING, TECHNICAL ASSISTANCE, AND SUPPORT:

Webinars

OCS is pleased to announce the FY 2022 CSBG Annual Report series:

  • January 26, 2022 3:00PM ET | FY 2021 CSBG Annual Reporting Kick-Off | Pre-registration
  • February 1, 2022 3:00PM ET | FY 2021 CSBG Annual Report Module 1
  • February 3, 2022 3:00PM ET | FY 2021 CSBG Annual Report Modules 2 — 4
  • February 9, 2022 3:00PM ET | FY 2021 CSBG Annual Report What Should States Look For?
  • February 16, 2022 3:00PM ET | FY2021 CSBG Annual Report SmartForm Refresher
  • February 17, 2022 3:30PM ET | FY 2021 CSBG Annual Report OLDC Refresher

OCS will release additional information, including the registration links, in an upcoming Dear Colleague Letter. Please note the primary audience for these webinars are CSBG state and territory lead agencies. However, all webinars will be recorded and available on the OCS CSGB webinar page.

SmartForms and OLDC

OCS will release the FY 2021 CSBG SmartForms on January 21, 2022 to CSBG grant recipients who completed their FY 2020 CSBG Annual Reports by July 31, 2021. OLDC will open for all CSBG grant recipients on January 31, 2022.

OLDC Access

OCS encourages all states to review OLDC access information and ensure correct assignments for all staff for the annual report submission process. Please keep in mind, each state should have at least one individual assigned as the Grant Administrator. OCS does not require the Authorized Official to certify the CSBG Annual Report; therefore, the Grant Administrator is able to submit.

To request OLDC access for CSBG staff, or to make changes to an existing account, please complete the OLDC Access Form. An individual who already has access to OLDC for another program (e.g., LIHEAP), must still submit an official request to add CSBG to their account. (The individual will use one username and password to login to OLDC, and then may select from the menu of programs included in his/her account.)

Additionally, as noted in CSBG-DCL-2022-12 CSBG Annual Report Updates, as of January 10, 2022 all CSBG grant recipients are required to use Login.gov to log into their GrantSolutions.gov account. If you have not already done so, please be sure to take one of the following steps:

Support

If you have any questions regarding this communication and/or your CSBG Annual Reports, please contact your Federal Program Specialist.

If you have questions regarding OLDC system access and/or submissions, please send an email to Niki Frazier and Monique Alcantara. We ask that you copy CSBGStates@acf.hhs.gov  for all CBSG correspondence.

Thank you for your attention to these matters. OCS looks forward to continuing to provide high-quality services to OCS grantees.

/s/
Charisse Johnson
Director, Division of Community Assistance
Office of Community Services