CSBG-AT-2023-04 Eligible Entity List FY 2024

Community Services Block Grant

Action Transmittal

AT#: CSBG-AT-2023-04

DATE: June 13, 2023

TO: CSBG State and Territories Grant Recipients

SUBJECT: Resubmission of the CSBG Eligible Entity List

ATTACHMENT(S): N/A

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RELATED REFERENCES

Community Services Block Grant Act, Title VI, Subtitle B of the Omnibus Budget Reconciliation Act of 1981, Public Law 97-35, as amended; Human Services Amendments of 1994, P.L. 103-252; the FY 1996 CSBG Appropriation Legislation, P.L. 104-134; CFR Title 45, Part 96; Coats Human Services Reauthorization Act of 1998, P.L. 105-285, Department of Health and Human Services Block Grant Regulations and Current Poverty Income Guidelines.

PURPOSE

To inform states and U.S. territories (hereinafter referred to as Community Services Block Grant (CSBG) grant recipients) of the requirement to revise and resubmit their CSBG Eligible Entity List.

BACKGROUND AND CURRENT STATUS

As discussed in CSBG-DCL-2022-39, the Office of Community Services (OCS) updated the CSBG Eligible Entity List to include three new fields:

• Executive Director (or the comparable position)
• Website Address
• Unique Entity Identifier (UEI), which replaced the DUNS number as of April 4, 2022

The Executive Director and Website Address were both added to ensure that OCS has the most up-to-date contact information for each CSBG-eligible entity.

Within CSBG-DCL-2022-39, OCS described the “longer term next steps”, including:

• Office of Management and Budget (OMB) Non-substantive Change Clearance: OCS submitted a non-substantive change request to OMB to include the UEI. COMPLETE
• Revisions in GrantSolutions.gov: Updating the CSBG Eligible Entity List within GrantSolutions.gov to include the three new fields. COMPLETE
• Revisions to SmartForms, Databases and XMLs: OCS will work with the National Association for State Community Services Programs (NASCSP) to update all necessary forms in preparation for the Federal Fiscal Year (FFY) 2024 CSBG State Plan and Fiscal Year (FY) 2023 CSBG Annual Report. PARTIALLY COMPLETE
  • SmartForms have been updated. For OCS to complete testing, CSBG grant recipients must complete their revisions to the CSBG Eligible Entity List.
  • Once testing is complete, OCS will meet with states that use databases for any subsequent updates to their state databases to align with the change to the UEI.

SUBMISSION AND REQUIREMENTS

All CSBG grant recipients must revise and resubmit their CSBG Eligible Entity List by July 14, 2023, and before initializing their FFY 2024 CSBG State Plan (as applicable).

Content areas for the FFY 2023 CSBG Eligible Entity List:

• UEI #: Required narrative field; new field to be completed by all
• DUNS #: Read-only field; this field is being maintained for historical purposes
• CSBG Eligible Entity Official Name: Required narrative field; already completed
• CSBG Eligible Entity DBA: Optional narrative field; already completed
• CSBG Eligible Entity Executive Director: Required narrative field; new field to be completed by all
• Street Address: Required narrative field; already completed
• City: Required narrative field; already completed
• State: Required narrative field; already completed
• Zip code: Required narrative field; already completed
• CSBG Eligible Entity Website Address: Required narrative field; new field to be completed by all
• Geographical Area: Required narrative field; already competed
• Public or Non-profit: Dropdown field; already completed
• Type of Entity: Dropdown field; already completed

All CSBG grant recipients must also review the CSBG Eligible Entity List and add or remove CSBG eligible entities as applicable.

TRAINING, TECHNICAL ASSISTANCE AND SUPPORT:

To assist with the CSBG Eligible Entity List submission, OCS created the CSBG State Plan Toolkit. The CSBG State Plan toolkit is includes the most recent communications, guidance (OLDC step-by-step guides and manuals), the current version of Office of Management and Budget (OMB) approved forms, fillable forms, webinars, and training demos. Please visit the CSBG State Plan toolkit to access training demos, OLDC step-by-step guidance, and the fillable form for the CSBG Eligible Entity List.

Additionally, OCS will host the following webinars to assist you in your submission of the CSBG Eligible Entity List and the FY 2024 CSBG State Plan.

FY 2024 State Plan Webinar Series — PEAAK Performance:

Webinar	Purpose	Date & Time	Registration
FY 2024 State Plan Webinar Series — PEAAK Performance: Introduction and Eligible Entity List Requirements	The Division of Community Assistance (DCA) will provide general instructions and updates for successful submission of the FY 2024 CSBG State Plan. This webinar will highlight DCA Leadership’s state plan priorities, legislative mandates, eligible entity list requirements, and important timelines. This is a pre-recorded webinar	Available: June 27, 2023	Pre-recorded webinar
FY 2024 State Plan Webinar Series — PEAAK Performance: Standards, Funds, Assistance, and Linkages	DCA will interactively engage grant recipients in a review of Sections 6-9 of the CSBG State Plan, with emphasis on Section 6: Organizational Standards for Eligible Entities, Section 7: State Use of Funds, Section 8: State Training and Technical Assistance and Section 9: State Linkages and Communication.	July 11, 2023 2:30-3:30 PM ET	Click to Register
FY 2024 State Plan Webinar Series — PEAAK Performance: Everything You Need to Know about Oversight, Administration & Continuous Improvement	DCA will interactively engage grant recipients in a review of DCA reviews of Sections 10-15 of the CSBG State Plan, with focus on Section 10: Monitoring, Corrective Action, and Fiscal Controls, Section 11: Eligible Entity Tripartite Board, Section 12: Individual and Community Income Eligibility Requirements, Section 13: Results Oriented Management and Accountability (ROMA) System, Section 14: CSBG Programmatic Assurance and Information Narrative, and Section 15: Federal Certifications.	July 18, 2023 2:30-3:30 PM ET	Click to Register
FY 2024 State Plan Webinar Series — PEAAK Performance: Navigating the On-Line Data Collection system (OLDC)	DCA will review the elements of a complete CSBG State Plan ready for successful submission, provide an overview of GrantSolutions and the On-Line Data Collection system (OLDC), and provide a demo of how to complete and submit the CSBG State Plan. This is a pre-recorded webinar	Available: July 31, 2023	Pre-recorded webinar

If you have questions, please contact your respective CSBG Program Specialist.

Thank you for your attention to these matters. OCS looks forward to continuing to provide high-quality services to OCS partners.

/s/
Charisse Johnson
Director, Division of Community Assistance
Office of Community Services