CSBG-DCL-2022-18 Monitoring Schedule FY 2022
Community Services Block Grant
Dear Colleague Letter
DCL#: CSBG-DCL-2022-18
DATE: February 28, 2022
TO: State Community Service Block Grant (CSBG) Lead Agencies
SUBJECT: CSBG Monitoring Schedule: Fiscal Year (FY) 2022
ATTACHMENT(S): N/A
Dear Colleagues,
Each year, the Division of Community Assistance (DCA), within the Office of Community Services (OCS) conducts standard monitoring as required under Section 678B(c) of the Community Services Block Grant (CSBG) Act. Below is the proposed Fiscal Year (FY) 2022 schedule, which is published for federal and state planning purposes.
FY 2022 — Monitoring Schedule
| State | Evaluation # | Type | Approximate Date |
|---|---|---|---|
| Illinois | 2022-01 | Remote | April 25 — 29, 2022 |
| Oklahoma | 2022-02 | Remote | May 9 — 13, 2022 |
| Puerto Rico | 2022-03 | Remote | June 20 — 24, 2022 |
| Louisiana | 2022-04 | Remote | July 18 — 22, 2022 |
| New York | 2022-05 | Remote | August 22 — 26, 2022 |
| Michigan | 2022-06 | Remote | September 12 — 16, 2022 |
FY 2023 — First Quarter Monitoring Schedule
| State | Evaluation # | Type | Approximate Date |
|---|---|---|---|
| Connecticut | 2023-01 | Remote | November 2022 |
| California | 2023-02 | Remote | December 2022 |
The State Monitoring will follow a standard monitoring protocol addressing administrative, programmatic, and fiscal compliance with CSBG Act requirements. Prior to the scheduled State Monitoring, OCS will request documentation and provide information to the state regarding the scope and objective of the assessment.
State Monitoring Selection Process
As in previous years, the FY 2022 State Monitoring selection process is based on criteria, which assess and prioritize data and information from the state and eligible entities to determine which states would receive the most benefit from a monitoring review. Within each of the criteria are factors specific to statutory and federal requirements governing the administration and accountability of CSBG funds.
The following criteria were considered:
- Criteria 1: States that have never been reviewed by OCS or significant time has elapsed since the state was last reviewed. States that have never been reviewed are given a high priority score.
- Criteria 2: Analysis of routinely available program monitoring information. These may include unresolved findings noted in previous monitoring reports, turnover in State CSBG staff, negative OIG findings for the state or its eligible entities, revocation of federal funding for other programs at eligible entities, and complaints received by DCA.
- Criteria 3: CSBG funding allocation per state.
- Criteria 4: Analysis of past findings as reported in accordance with OMB Circular A-133 single audit requirements. This includes a trend analysis of all CSBG findings reported in the state, eligible entities, and sub-recipients if applicable.
If you have questions regarding the schedule, please contact Charisse Johnson, Division Director, at charisse.johnson@acf.hhs.gov or Norris Phillip, Financial Analyst, Financial Operations and Accountability Branch, DCA, on (202) 401-4531 or at norris.phillip@acf.hhs.gov.
Thank you for your attention to these matters. OCS looks forward to continuing to provide high-quality services to OCS grantees.
/s/
Charisse Johnson
Director, Division of Community Assistance
Office of Community Services
Files
- PDF CSBG DCL-2022-18 Monitoring Schedule FY 2022 ( (354.28 KB)