CSBG DCL Eligible Entities Master List Technical Updates

Publication Date: August 17, 2018

U.S. Department of Health and Human Services
Administration for Children and Families
Office of Community Services
Division of Community Assistance
330 C Street, SW, 5th Floor
Mail Room 5425
Washington, D.C. 20201
www.acf.hhs.gov/programs/ocs/programs/csbg

Community Services Block Grant
Dear Colleague Letter

Re: CSBG Eligible Entities Master List — Technical Updates

Date: August 17, 2018

Dear Colleagues:

We, at the Office of Community Services (OCS), Administration for Children and Families (ACF) at the U.S. Department of Health and Human Services (HHS) would like to thank everyone who has begun to complete the Community Services Block Grant (CSBG) Eligible Entity Master List (Master List).

The Master List is available through the On-Line Data Collection system (OLDC). All states are expected to complete and submit the Master List by September 1, 2018. For more information about the Master List and how to complete it, please review this Dear Colleague Letter: CSBG Eligible Entity Master List is Live!

The Master List first became available through OLDC on August 2, 2018. Since its release, there have been a few technical glitches, which were brought to our attention through the CSBG Network. These technical glitches include:

  1. Geographical Area Served — The geographical area served field did not allow for enough characters.
  2. DUNS Number — If a DUNS number starts with a zero, the system dropped the zero; resulting in an incomplete DUNS number.
  3. Zip Code — As in with the DUNS number, if the zip code started with zero, the system dropped the zero; resulting in an incomplete zip code.

OCS, with the help of the ACF Center of Excellence GrantSolutions team has worked to fix these technical glitches. OCS updated the number of characters allowed in the geographical area served field. The field previously allowed for 250 characters and now allows for 500 characters.

Our technical grantee has created a fix for glitches (2) and (3) that will no longer result in dropping the lead zero. Additionally, the fix will update all Master Lists that are currently in progress or submitted to add the zero back to the front of the DUNS number and the zip code, as applicable. The fix currently only effects the iterative screen. Therefore, the main screen will still show as an 8- or 7-digit number.

If you were affected by these glitches, please go into OLDC and review your Master Lists to ensure that they were updated correctly. If you have already submitted the Master List there is no need to resubmit.

Please submit any technical questions or concerns regarding OLDC to both Niki Frazier, Nikita.Frazier@acf.hhs.gov and Monique Alcantara, Melania.Alcantara@acf.hhs.gov. Please also copy CSBGStates@acf.hhs.gov to ensure a prompt response. Thank you.

Sincerely,

Seth Hassett
Director, Division of Community Assistance
Office of Community Service

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