CSBG IM #124 Application for FY 2012 Funds (Tribes)
Based on the Availability of CSBG Funds
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COMMUNITY SERVICES BLOCK GRANT PROGRAM Information Memorandum
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U.S. Department of Health and Human Services
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Transmittal No. 124
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Date: June 20, 2011
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TO:
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Indian Tribes and Tribal Organizations
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SUBJECT:
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Application for Fiscal Year (FY) 2012 Community Services Block Grant Program (CSBG) Funds Based on the Availability of CSBG Funds
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RELATED REFERENCES: |
Community Services Block Grant Act, Title VI, Subtitle B, of the Omnibus Budget Reconciliation Act of 1981, Public Law 97-35, as amended; Human Services Amendments of 1994, P.L.103-252; the FY 1996 CSBG Appropriation Legislation, P.L.104-134; C.F.R. Title 45, Part 96; Coats Human Services Reauthorization Act of 1998, P. L. 105-285, Department of Health and Human Services Block Grant Regulations and Current Poverty Income Guidelines.
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PURPOSE:
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To inform Indian Tribes and Tribal Organizations of the CSBG application requirements for FY 2012 and to provide a framework for the suggested format and “Outline for Model Tribe and Tribal Organization CSBG Application”.
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BACKGROUND:
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Indian Tribes and Tribal Organizations may apply for funding under the CSBG Act by submitting an application that meets the requirements of Sections 676 and 677 of the Act. There is increased focus on outcomes performance measurement, fiscal accountability, monitoring and reporting. Additionally, a model outline for CSBG applications is provided as an attachment. The use of the model outline is encouraged for ease in focusing on priority elements, consistency, systemic depiction, content, presentation and expeditious processing of applications by the Office of Community Services (OCS).
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APPLICATION
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A Federally or State-recognized Indian Tribe or Tribal Organization interested in receiving CSBG funds directly must submit an application no later than September 1, 2011. Applications postmarked later than September 1, 2011, will be ineligible for direct funding from OCS, unless written approval has been obtained from the respective State’s CSBG office. (This is the State in which the Tribal organization is located and generally will be the State CSBG lead agency.) According to C.F.R. Title 45, Part 96.42(e), “Beginning with fiscal year 1983, any request by an Indian tribe or tribal organization for direct funding by the Secretary must be submitted to the Secretary, together with the required application and related materials, by September 1 preceding the Federal fiscal year for which funds are sought. A separate application is required for each block grant. After the September 1 deadline, tribal applications will be accepted only with concurrence from the State (or States) in which the tribe or tribal organization is located.” Applications that do not meet the required application criteria stated above will be returned to the Tribe or Tribal Organization. Indian Tribes and Tribal Organizations have the option of submitting CSBG applications covering a one-year or a two-year period. CSBG funding will continue to be made available annually for those CSBG applications which cover a two-year period. Plans may be submitted either in electronic versions or official paper copy. Electronic versions may be that of a CD-Rom, Zip-Disk or PDF. NOTE: if the Tribe or Tribal Organization chooses to submit an application which covers a two-year period, they will then be required to submit an annual report on the use of its FY 2011 CSBG funds, in order to receive CSBG funds the next fiscal year (per IM #34 dated July 30, 1999).
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CONTENT OF APPLICATION: |
A complete CSBG application should contain: Specific assurances certified by the Chief Executive Officer (CEO) of the Tribe or Tribal Organization, which contain the language precisely as it appears in Subsections 676(b)(1)(A) through (C) of the CSBG Act. OCS accepts CSBG applications based solely on the determination that the application is complete. A complete application contains the required legislative assurances to which the Tribe must certify. Certifications must show original signatures and be signed by the CEO. If the CEO has delegated this responsibility, a written confirmation of such a delegation signed by the CEO must be submitted with the application. Evidence that the Tribal CSBG Plan was made available for public review and comment in conjunction with development of the plan as required by Section 676(e)(2) of the CSBG Act. A Tribal Resolution — “A tribal organization representing more than one Indian tribe will be eligible to receive block grant funds on behalf of a particular tribe only if the tribe has by resolution authorized the organization’s action.” (C.F.R. Title 45, Part 96.42(b)) State Recognition — “An organized group of Indians is eligible for direct funding based on State recognition if the State has expressly determined that the group is an Indian tribe. In addition, the statement of the State’s chief executive office (Office of the Governor) verifying that a tribe is recognized by that State will also be sufficient to verify State recognition for the purpose of direct funding.” (C.F.R. Title 45, Part 96.44(b)) An Annual Report must be submitted with the 2012 Plan for all FY 2011 CSBG activities. The Annual Report -- (previously referred to as the prior year report) -- is a narrative description of how the Tribe met its CSBG goals and objectives, and provides information on the types of projects supported with FY 2011 CSBG funds. Specifically, Annual Reports should contain accomplishments of projects and activities relating to the required assurances supported with CSBG funds received for Fiscal Year 2011. Annual Reports must contain outcome data that addresses the implementation of the national goals. We recognize that many Tribal programs have different program years; however, to the extent possible, reports should address the use and distribution of the FY 2011 allocation (CSBG grant awards received during the period of October 1, 2010 through September 30, 2011). Administrative Requirements — Indicate the date of the last audit undertaken and the period for which the audit covers in compliance with the Single Audit Act of 1984 (P.L. 98-502). Include the required certifications regarding Anti-Lobbying, Drug Abuse, Debarment and Suspension, and the Environmental Tobacco Smoke, also known as the Pro-Children Act of 1994, P.L. 103-227. Applications should be mailed to: Department of Health and Human Services If providing an official paper copy, please send an original of the Tribe’s FY 2012 CSBG application. Electronic versions may be that of a CD-Rom, Zip-Disk or PDF. Use of electronic versions will require a separate submittal of the Tribal Chief or Chief Executive Officer. If you need additional information, contact the OCS’ CSBG Program Manager assigned to the Region/State in which the Tribe/Tribal organization is located A listing of the CSBG Program Managers and the Model Tribal CSBG Application Outline may be found at the OCS webpage. __/s/________________ Attachments:
Lobbying Debarment/Suspension Drug Free Work Place Environmental Tobacco Smoke |
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