LIHEAP Grant Recipients Deadlines
In order to assist grant recipients in planning and administering the LIHEAP Program and to avoid missed deadlines, here is a list of the significant statutory and regulatory activities and dates. These deadlines occur each year on the dates indicated below.
Ongoing Activities: OCS conducts on-site and in-house compliance reviews of LIHEAP grant recipients throughout the fiscal year, in some cases in conjunction with reviews of the grant recipients' CSBG programs. Specific grant recipients and timetables will be worked out in coordination with Federal and grant recipient staff, taking into account available funds.
August 1: (Carryover and Reallotment Report) - Deadline for all grant recipients to submit an estimate for the current fiscal year. Followed by a final report due December 31st. HHS will not release grant funds for the following fiscal year until this report is received.
September 1: (Block Grant Plan Applications) - Deadline for all grant recipients to submit plans for the following fiscal year. This date may be extended for tribal grant recipients if the state(s) in which the tribe is located agrees to a later date. The date may be extended for state or territorial grant recipients if HHS agrees to a later date.
September 1: (LIHEAP Household Report) - Deadline for all grant recipients to submit the estimated information on the number and income levels of households receiving assistance for each program component during the previous fiscal year. The final report due December 31st. HHS will not release grant funds for the following fiscal year until this report is received.
- Long Form - State recipients and the Commonwealth of Puerto Rico
- Short Form - Tribal and territory recipients except the Commonwealth of Puerto Rico
September 30: (Block Grant Plan Amendments) - Deadline for all grant recipients to amend their current fiscal year plans for purposes of describing leveraging activities that meet specific requirements to qualify for leveraging incentive awards in the following fiscal year.
November 30: (Leveraging Program Applications) - Optional program - Deadline for all grant recipients to submit their application/reports on leveraging activities carried out during the previous fiscal year in order to qualify for a share of the current fiscal year's leveraging incentive grant funds.
December 15: (Complete Plans) - Deadline for all grant recipients to submit additional information to complete their block grant application/plans. This date may be extended for tribal grant recipients if the state(s) in which the tribe is located agrees to a later date. The date may be extended for state or territorial grant recipients if HHS agrees to a later date.
December 31: (Financial Status Report (SF-425)) - Grant Recipients must file the SF-425 electronically in the HHS Payment Management System.
January 31: Date after which grant recipients may submit a preliminary request for a weatherization waiver of the statutory limit of 15 percent.
March 15: (Crisis Funds) - Required date until all grant recipients must hold available a reasonable amount of funds for crisis assistance.
March 15: Required date until which grant recipients must allow public comment on a proposed weatherization waiver request to HHS.
March 30: (REACH Applications) - Optional program - Deadline for all grant recipients to submit their applications to receive REACH funding for proposed health and safety activities.
January 31: (Performance Data Form) - Target date for state grant recipients (only) to submit the LIHEAP Performance Data Form for the previous fiscal year.
April 1: (Weatherization Waiver Requests) - Earliest date that grant recipients may submit a final request for a weatherization waiver of the statutory limit of 15 percent (not to exceed 25 percent).
February 28: (Quarterly Performance and Management Report) - Deadline for all grant recipients to submit their 1st Quarter reports on the collection of LIHEAP data. The deadline for the remaining quarters (each year) are:
- 2nd Quarter - April 30th
- 3rd Quarter - July 31st
- 4th Quarter - October 31st