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CSBG AT 2019-01 Submission of FY2018 Annual Report

Published: December 20, 2018
Community Services Block Grants (CSBG)
Guidance, Policies, Procedures, Action Transmittal

U.S. Department of Health and Human Services
Administration for Children and Families
Office of Community Services
Division of State Assistance
330 C Street, SW, 5th Floor
Washington, D.C. 20201

Community Services Block Grant
Action Transmittal

Re: Transmittal No. CSBG-AT-2019-01

Date: December 20, 2018

TO: Community Services Block Grant (CSBG) States and U.S. Territories Grantees

                                TRIBES/TRIBAL ORGANIZATIONS

SUBJECT: Submission of Fiscal Year 2018 Community Services Block Grant Annual Report

Section 678E of the CSBG Act, Title VI, Subtitle B, of the Omnibus Budget Reconciliation Act of 1981, Public Law 97-35, as amended; Human Services Amendments of 1994, P.L.103-252; the FY 1996 CSBG Appropriation Legislation, P.L.104-134; CFR Title 45, Part 96; Coats Human Services Reauthorization Act of 1998, P. L. 105-285, Department of Health and Human Services Block Grant Regulations and Current Poverty Income Guidelines; ACF’s CSBG Annual Report, as approved by OMB (Control No. 0970-0492; Expiration Date – January 31, 2020).

PURPOSE: To notify states of the Community Services Block Grant (CSBG) Annual Report submission for FY 2018 including the extended deadline. States must submit the CSBG Annual Report by April 30, 2019 using the approved online CSBG format through the Administration for Children and Families’ (ACF) On-Line Data Collection (OLDC) system.


Per CSBG Act Section 678E, Community Services Block Grant (CSBG) state grantees are required to submit an annual report to the Office of Community Services (OCS). In Fiscal Year (FY) 2016, OCS implemented a new CSBG Annual Report designed to complete the CSBG Performance Management Framework. The Performance Management Framework includes: 1) organizational standards for local CSBG eligible entities, 2) accountability measures for states and OCS, and 3) the Results Oriented Management and Accountability Next Generation (ROMA NG).

The CSBG Annual Report provides general oversight and accountability at local, state, and federal levels of the CSBG Network to improve performance, track results from year-to-year, and assure accountability for critical activities and outcomes at each level of the CSBG Network. The CSBG Annual Report replaces the CSBG IS previously submitted to the National Association for State Community Services Programs (NASCSP). States will report directly to OCS through the Administration for Children and Families (ACF) GrantSolutions Center of Excellence, On-Line Data Collection System (OLDC), accessible via

For further details, review Information Memorandum (IM) 152, CSBG Annual Report.


Submission Content

The deadline for all grantees to submit their FY 2018 CSBG Annual Report is March 31 of each year. However, due to the unique circumstances related to the launch of a new reporting system, OCS is implementing a one-time extension for FY 2018. The complete FY 2018 CSBG Annual Report is due April 30, 2019. A complete FY 2018 Annual Report includes:

  • Module 1: State Administration – complete submission;
  • Module 2: Agency Expenditures, Capacity, and Resources – complete submission;
  • Module 3: Community Level – complete or partial submission; and
  • Module 4: Individual and Family Level – complete submission.

FY2018 Eligible Entities List

As this year’s Annual Report submission is for FY2018 data, the Eligible Entities listed are from the FY2018 State Plan – not the CSBG Eligible Entity Master List. Remember to base your review and updates to Section C, CSBG Eligible Entity Update, on those eligible entities that received CSBG funding from October 1, 2017 – September 30, 2018.

Module 3 – Staged Implementation

On April 6, 2018, OCS announced the staged implementation of Module 3. Under Stage 1 – Module 3 Implementation, Review, and Technical Assistance – any CSBG eligible entity implementing a community-level change initiative(s) has the following options:

  • Complete Submission: the CSBG eligible entity has identified appropriate outcome measures, and therefore, is able to complete all of Module 3.
  • Partial Submission: the CSBG eligible entity requires additional technical assistance to identify appropriate outcome measures, and therefore, is only able to complete questions 1 – 7 of the Community Initiative Status Form (Module 3, Section A).

For additional details about the Module 3 staged implementation, please see the Dear Colleague letter: Annual Report – Module 3 Staged Implementation.


Annual Report Review and Support

OCS, in partnership with NASCSP, will review the FY 2018 CSBG Annual Report starting May 1, 2019. Per the federal accountability measures, OCS anticipates completing its initial reviews by June 30, 2019. More details about this joint review are forthcoming.

Additionally, OCS and NASCSP will provide training and technical assistance to states on the CSBG Annual Report and the OLDC submission process. States will have multiple opportunities to learn about the mechanics of submitting the CSBG Annual Report through OLDC.

If you have questions in regards to the content of the CSBG Annual Report, contact your Federal CSBG Program Specialist.

OLDC Access and Support

OCS encourages all states to review OLDC access information, and ensure correct assignments for all staff for the annual report submission process. Please keep in mind, each state should have at least one individual assigned as the Grant Administrator. OCS does not require the Authorized Official to certify the CSBG Annual Report; therefore, the Grant Administrator is able to submit.

To request OLDC access for CSBG staff, or to make changes to an existing account, please complete the OLDC Access Form. An individual who already has access to OLDC for another program (e.g., LIHEAP), must still submit an official request to add CSBG to their account. (The individual will use one username and password to login to OLDC, and then may select from the menu of programs included in his/her account.)

If you have questions regarding OLDC system access and/or submissions, please send an email to Niki Frazier and Monique Alcantara in the Division of Community Assistance.

We ask that you copy in all correspondence to OCS. Thank you for your attention. OCS looks forward to continuing to provide high quality services to OCS grantees.

Seth Hassett
Director, Division of Community Assistance
Office of Community Services

Last Reviewed: June 18, 2019