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CSBG Terms and Conditions Implementation of Federal Financial Reporting Form (SF-425)

Phase In of SF-425

Published: July 12, 2012
Audience:
Community Services Block Grants (CSBG)
Category:
Guidance, Policies, Procedures, Terms and Conditions
Tags:
authority, guidelines, participant, uses

Implementation of the Federal Financial Reporting Form (SF-425)

As of February 1, 2011, the Department of Health and Human Services (DHHS) will begin the transition from use of the SF-269, Financial Status Report (Short Form or Long Form) to the use of the SF-425 Federal Financial Report for expenditure reporting. SF-269s will no longer be accepted for expenditure reports due after that date. If an SF-269 is submitted, the Administration for Children and Families (ACF) will return it and require the recipient to complete the SF-425.

The transition strategy is allowing individual HHS Operating Divisions to select--from a limited number of options--the approach that best fits their programs and business process. This transition does not affect completion or submission of the cash reporting to the HHS Payment Management System (PMS). The primary features of this transition for recipients are that OPDIVs that previously required electronic submission of the SF-269 will receive the SF-425 expenditure reports electronically and, until further notice, OPDIVs that have been receiving expenditure reports in hard copy will continue to do so.

All expenditure reports will be due on one of the standard due dates by which cash reporting is required to be submitted to PMS OR at the end of a calendar quarter as determined by the Operating Division. As a result, a recipient that receives awards from more than one OPDIV may be subject to more than one approach, but will not be required to change its current means of submission or be subjected to more than eight standard due dates.

Beginning with budget periods which end from January 1 - March 31, 2011, and for all budget periods thereafter, all affected ACF grantees will be required to submit an SF-425 report as frequently as is required in the terms and conditions of their award using due dates for reports to PMS.

The following table outlines the reporting due dates:

Annual Reporting Deadlines

Budget Period

FFR Due

Begin

End

Date

1-Jan

31-Dec

30-Apr

1-Feb

31-Jan

30-Apr

1-Mar

28-Feb

30-Jul

1-Apr

31-Mar

30-Jul

1-May

30-Apr

30-Jul

1-Jun

31-May

30-Oct

1-Jul

30-Jun

30-Oct

1-Aug

31-Jul

30-Oct

1-Sep

31-Aug

30-Jan

1-Oct

30-Sep

30-Jan

1-Nov

31-Oct

30-Jan

1-Dec

31-Nov

30-Apr

 

Semi-Annual Reporting Deadlines

Budget Period
FFR Due
FFR Due
FFR Due
Begin
End
Date
Date
Date

1-Jan

31-Dec

30-Jul

30-Jan

30-Apr

1-Feb

31-Jan

30-Oct

30-Apr

30-Apr

1-Mar

28-Feb

30-Oct

30-Apr

30-Jul

1-Apr

31-Mar

30-Oct

30-Apr

30-Jul

1-May

30-Apr

30-Jan

30-Jul

30-Jul

1-Jun

31-May

30-Jan

30-Jul

30-Oct

1-Jul

30-Jun

30-Jan

30-Jul

30-Oct

1-Aug

31-Jul

30-Apr

30-Oct

30-Oct

1-Sep

31-Aug

30-Apr

30-Oct

30-Jan

1-Oct

30-Sep

30-Apr

30-Oct

30-Jan

1-Nov

31-Oct

30-Jul

30-Jan

30-Jan

1-Dec

31-Nov

30-Jul

30-Jan

30-Apr

 

Quarterly Reporting Deadlines

Budget Period
FFR Due
FFR Due
FFR Due
FFR Due
FFR Due
Begin
End
Date
Date
Date
Date
Date

1-Jan

31-Dec

30-Apr

30-Jul

30-Oct

30-Jan

30-Apr

1-Feb

31-Jan

30-Jul

30-Oct

30-Jan

30-Apr

30-Apr

1-Mar

28-Feb

30-Jul

30-Oct

30-Jan

30-Apr

30-Jul

1-Apr

31-Mar

30-Jul

30-Oct

30-Jan

30-Apr

30-Jul

1-May

30-Apr

30-Oct

30-Jan

30-Apr

30-Jul

30-Jul

1-Jun

31-May

30-Oct

30-Jan

30-Apr

30-Jul

30-Oct

1-Jul

30-Jun

30-Oct

30-Jan

30-Apr

30-Jul

30-Oct

1-Aug

31-Jul

30-Jan

30-Apr

30-Jul

30-Oct

30-Oct

1-Sep

31-Aug

30-Jan

30-Apr

30-Jul

30-Oct

30-Jan

1-Oct

30-Sep

30-Jan

30-Apr

30-Jul

30-Oct

30-Jan

1-Nov

31-Oct

30-Apr

30-Jul

30-Oct

30-Jan

30-Jan

1-Dec

31-Nov

30-Apr

30-Jul

30-Oct

30-Jan

30-Apr

 

 

Last Reviewed: June 24, 2019