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LIHEAP IM 2017-1 LIHEAP Compliance Review Monitoring Schedule: FY 2017

Published: January 25, 2017
Audience:
Low Income Home Energy Assistance Program (LIHEAP)
Category:
Guidance, Policies, Procedures, Information Memorandums (IM)

LIHEAP Information Memorandum on Monitoring Schedule FY 2017

LOW INCOME HOME ENERGY ASSISTANCE PROGRAM

Information Memorandum

U.S. Department of Health and Human Services
Administration for Children and Families
Office of Community Services
Division of Energy Assistance 3
30 C Street, S.W. Washington, D.C. 20201
https://www.acf.hhs.gov/programs/ocs/programs/liheap

Transmittal No. LIHEAP-IM-2017-01         Date: January 19, 2017

TO: LOW INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHEAP) GRANTEES AND OTHER INTERESTED PARTIES

SUBJECT: LIHEAP Compliance Review Monitoring Schedule: FY 2017

RELATED: Low Income Home Energy Assistance Act, as amended (Title XXVI of REFERENCES: Public Law (P.L.) 97-35, the Omnibus Budget Reconciliation Act of 1981, as amended).

BACKGROUND: Section 2608(b)(1) of the LIHEAP statute provides that: The Secretary shall conduct in several States in each fiscal year investigations of the use of funds received by the States under this title in order to evaluate compliance with the provisions of this title.

PURPOSE: To inform LIHEAP grantees about plans to conduct on-site compliance reviews and desk reviews, the criteria used for selecting grantees, and the schedule of States and Tribes selected for FY 2017.

CONTENT: We use a criteria-based process to select grantees each fall for our reviews. This approach allows us to target training and technical assistance to specific issues we have noted during our reviews and in reviewing LIHEAP Plans and reports. We rely on several sources of data in order to select LIHEAP grantees, such as annual LIHEAP Plans, award amounts, Carryover and Reallotment Reports, and annual independent audit reports. Using these data sources, we prioritize grantees based on criteria which include the number and severity of audit findings, the level of grantees’ measures to prevent improper payments, results from our previous compliance reviews, and the training and monitoring performed by grantees. We also prioritize grantees that we have not visited recently.

In FY 2016, we conducted monitoring of 13 states and three tribal grantees, as follows:

 FY 2016 Monitoring Visits and Remote Assessments

#

Month

LIHEAP Grantee

1

December

Washington

2

January

Texas

3

March

Hawaii (remote assessment/desk review)

4

April

Maine

5

April

New Jersey (remote assessment/desk review)

6

April

New York

7

May

Idaho

8

May

North Carolina

9

May

Pennsylvania

10

June

Montana

11

June

Blackfeet Tribe (MT)

12

July

North Dakota

13

July

Turtle Mountain Band of Chippewa Indian (ND)

14

July

Three Affiliated Tribes of Ft. Berthould Res. (ND)

15

August

Wyoming

16

August

Massachusetts

We have selected the following grantees for on-site visits in FY 2017

FY 2017 Monitoring Visits and Follow-Up Fiscal Monitoring Visits

#

Month

LIHEAP Grantee

1

December

Delaware

2

January

Maryland

3

January

Alabama

4

March

Illinois

5

April

Indiana

6

May

Minnesota

7

May

Standing Rock Sioux (ND)

8

June

West Virginia

9

June

Michigan

10

July

Association for Village Council Presidents (AK)

11

July

* California

12

July

Navajo Nation (AZ)

13

July/August

Arizona

14

August

* Connecticut

15

September

* Rhode Island

16

September

* Nebraska

* Follow-up fiscal monitoring

These dates are approximate. We will work with each grantee to select specific dates that will minimize disruption to grantees’ operations. OCS staff will contact the grantees listed above to explain the compliance review process, select dates, and request documentation to be provided in advance of the visit. The 2017 compliance review will focus on federal FY 2015 programs.

INQUIRIES:
Lauren Christopher
Director
Division of Energy Assistance
Telephone: (202) 401-4870
E-mail: lauren.christopher@acf.hhs.gov

Akm Rahman
Operations Branch Chief
Division of Energy Assistance
Telephone: (202) 401-5306
E-mail: akm.rahman@acf.hhs.gov

 

/s/
Jeannie L. Chaffin
Director
Office of Community Services

Last Reviewed: June 12, 2019