< Back to Search

IM 2018-01 LIHEAP Grantee Monitoring Schedule: 2018

Published: February 2, 2018
Audience:
Low Income Home Energy Assistance Program (LIHEAP)
Category:
Guidance, Policies, Procedures, Information Memorandums (IM)

LOW INCOME HOME ENERGY ASSISTANCE PROGRAM

Information Memorandum

U.S. Department of Health and Human Services
Administration for Children and Families
Office of Community Services
Division of Energy Assistance
330 C Street, S.W. Washington, D.C. 20201
https://www.acf.hhs.gov/programs/ocs/programs/liheap

 

Transmittal No. LIHEAP-IM-2018-01        Date: February 2, 2018

TO: LOW INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHEAP) GRANTEES AND OTHER INTERESTED PARTIES

SUBJECT: LIHEAP Compliance Review Monitoring Schedule: FY 2018

RELATED          Low Income Home Energy Assistance Act, as amended (Title XXVI of
REFERENCES:  Public Law (P.L.) 97-35, the Omnibus Budget Reconciliation Act of 1981, as amended).

BACKGROUND: Section 2608(b)(1) of the LIHEAP statute provides that: The Secretary shall conduct in several States in each fiscal year investigations of the use of funds received by the States under this title in order to evaluate compliance with the provisions of this title.

PURPOSE: To inform LIHEAP grantees about plans to conduct on-site compliance reviews and desk reviews, the criteria used for selecting grantees, and the schedule of states and tribes selected for FY 2018.

CONTENT: We use a criteria-based process to select grantees each fall for our reviews. This approach allows us to target training and technical assistance to specific issues we have noted during our reviews and in reviewing LIHEAP Plans and reports. We rely on several sources of data in order to select LIHEAP grantees, such as annual LIHEAP Plans, award amounts, Carryover and Reallotment Reports, and annual independent audit reports. Using these data sources, we prioritize grantees based on criteria which include the number and severity of audit findings, the level of grantees’ measures to prevent improper payments, results from our previous compliance reviews, and the training and monitoring performed by grantees. We also prioritize grantees that we have not visited recently.

In FY 2017, we conducted monitoring of 13 states and three tribal grantees, as follows:

 FY 2017 Monitoring Visits

#

Month

LIHEAP Grantee

1

December

Delaware

2

January

Maryland

3

January

Alabama

4

March

Connecticut*

5

April

Indiana

6

May

Arizona

7

May

Michigan

8

May

Navajo Nation (AZ)

9

June

Illinois

10

July

Association for Village Council Presidents (AK)

11

July

Standing Rock Sioux Tribe (ND)

12

July

West Virginia

13

August

Minnesota

14

August

California*

15

September

Rhode Island*

16

September

Nebraska*

*Follow-up fiscal monitoring.

We have selected the following 12 state and four tribal grantees for on-site visits in FY 2018:

 FY 2018 Monitoring Visits

#

Month

LIHEAP Grantee

1

November

Vermont

2

December

Cheyenne River Sioux Tribe (SD)*

3

December

Lumbee Nation (NC)*

4

December

New Hampshire

5

January

Kentucky

6

January

Iowa

7

January

Texas*

8

January

Tennessee

9

February

New Jersey*

10

February

Maryland*

11

February

Louisiana*

12

March

Arkansas*

13

March

Choctaw Nation of Oklahoma (OK)

14

March

Kansas*

15

March

Oregon

16

March

Cherokee Nation (OK)

*Follow-up fiscal monitoring.

We worked with each grantee to select specific dates to minimize disruption to grantees’ operations. OCS staff has contacted the grantees listed above explained the compliance review process, selected dates, and requested documentation to be provided in advance of the visit.

The 2018 compliance reviews will focus on federal FY 2016 programs and note any major changes the grantees have made since then.

We thank our grantees in advance for extending their cooperation during onsite visits, especially this year for accommodating a compressed OCS monitoring schedule.

INQUIRIES: Akm Rahman, Program Operations Branch Chief Division of Energy Assistance Telephone: (202) 401-5306 E-mail: akm.rahman@acf.hhs.gov

___________/s/___________           ___________/s/___________

J. Janelle George                                Lauren Christopher
Acting Director                                    Director
Office of Community Services             Division of Energy Assistance
                                                           Office of Community Services

 

 

Last Reviewed: February 2, 2018