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LIHEAP DCL Compliance Review Monitoring Schedule FY20

Published: January 17, 2020
Audience:
Low Income Home Energy Assistance Program (LIHEAP)
Category:
Guidance, Policies, Procedures, Dear Colleague Notices

Low Income Home Energy Assistance Program

Dear Colleague Letter

DCL#:         LIHEAP-DCL-2020-03

DATE:        January 17, 2020

TO:             LIHEAP Grantees and Interested Parties

SUBJECT: FY 2020 LIHEAP Compliance Review Monitoring Schedule

ATTACHMENT(S): None


Dear Colleagues,

 

In federal Fiscal Year (FY) 2020, staff from the Division of Energy Assistance, Office of Community Services, Administration for Children and Families, the U.S. Department of Health and Human Services will conduct monitoring visits of a sample of Low Income Home Energy Assistance Program (LIHEAP) grantees.

The LIHEAP statute provides that: The Secretary shall conduct in several States in each fiscal year investigations of the use of funds received by the States under this title in order to evaluate compliance with the provisions of this title. See 42 U.S.C. § 8627(b).

We use a criteria-based process to select grantees each fall for our reviews. This approach allows us to target training and technical assistance to specific issues we have noted during our monitoring, LIHEAP Plans, and required report reviews. We rely on several data sources in order to select LIHEAP grantees, such as annual LIHEAP Plans, award amounts, Carryover and Reallotment Reports, and annual independent audit reports. Using these data sources, we prioritize grantees based on criteria which include the number and severity of audit findings, the level of grantees’ measures to prevent improper payments, results from our previous compliance reviews, and the training and monitoring performed by grantees. We also prioritize grantees that we have not visited recently.

In FY 2019, we conducted monitoring of seven states and three tribal grantees, as follows:

No.

Month

LIHEAP Grantee

1

March

Mississippi

2

May

Florida

3

May

Wisconsin

4

June

North Dakota

5

June

Passamaquoddy Tribe - Indian Township_ME

6

July

Passamaquoddy Tribe - Pleasant Point_ME

7

July

Ohio

8

August

Colorado

9

August

Alaska

10

September

Oglala Sioux Tribe_SD

In FY 2020, OCS will monitor the following seven states, one U.S. territory, and two tribal grantees:

FY 2020 Monitoring Visits

No.

Month*

LIHEAP Grantee

1

December

Puerto Rico

2

January

Commonwealth of Virginia

3

March

South Carolina

4

March

Georgia

5

April

New Mexico

6

May

Nevada

7

June

Rosebud Sioux Tribe SD

8

June

Sault Ste. Marie Tribe of Chippewa Indians MI

9

July

Commonwealth of Massachusetts

10

August

Connecticut

We also selected the following four grantees to start up our FY 2021 monitoring effort:

FY 2021 Initial Monitoring Visits

No.

Month*

LIHEAP Grantee

1

November

Michigan

2

November

New York

3

December

Lumbee Tribe of North Carolina

4

January

Oklahoma

*Months are subject to change.

We will work with each grantee to select specific dates to minimize disruption to grantees’ operations. OCS staff will contact the grantees listed above to explain the compliance review process, and request documentation to be provided in advance of the visit.

The FY 2020 compliance reviews will focus on FY 2018 programs and note any major changes the grantees have made since then. Please note that the federal Fiscal Year begins on October 1 and ends on September 30.

Thank you in advance for extending your cooperation during onsite visits.

INQUIRIES: Akm Rahman
                    Program Operations Branch Chief
                    Division of Energy Assistance
                    Office of Community Services
                    Telephone: (202) 401-5306
                    Email: akm.rahman@acf.hhs.gov

Thank you for your attention and OCS looks forward to continuing to provide high quality services to OCS grantees.

 

/s/
Lauren Christopher
Director, Division of Energy Assistance
Office of Community Services


 

 

 

 

Last Reviewed: January 17, 2020