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LIHEAP Information Memorandum on Monitoring Schedule FY 2016

Published: February 25, 2016
Audience:
Low Income Home Energy Assistance Program (LIHEAP)
Category:
Guidance, Policies, Procedures, Information Memorandums (IM)

 

LOW INCOME HOME ENERGY
ASSISTANCE PROGRAM

Information Memorandum

U.S. Department of Health and Human Services
Administration for Children and Families
Office of Community Services
Division of Energy Assistance
330 C Street, S.W.
Washington, D.C. 20201
https://www.acf.hhs.gov/programs/ocs/programs/liheap

Transmittal No.  LIHEAP-IM-2016-01               Date: February 24, 2016

 

TO:    LOW INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHEAP) GRANTEES AND OTHER INTERESTED PARTIES

SUBJECT:   LIHEAP Compliance Review Monitoring Schedule: FY 2016

RELATED            Low Income Home Energy Assistance Act, as amended (Title XXVI of
REFERENCES:    Public Law (P.L.) 97-35, the Omnibus Budget Reconciliation Act of 1981, as amended).

BACKGROUND:   Section 2608(b)(1) of the LIHEAP statute provides that:
The Secretary shall conduct in several States in each fiscal year investigations of the use of funds received by the States under this title in order to evaluate compliance with the provisions of this title.

PURPOSE:  To inform LIHEAP grantees about plans to conduct on-site compliance reviews and desk reviews, the criteria used for selecting grantees, and the schedule of States and Tribes selected for FY 2016 and the tentative schedule for FY 2017.

CONTENT:  We use a criteria-based process to select grantees each fall for our reviews. This approach allows us to target training and technical assistance to specific issues we have noted during our reviews and in reviewing LIHEAP Plans and reports. We rely on several sources of data in order to select LIHEAP grantees, such as annual LIHEAP Plans, award amounts, Carryover and Reallotment Reports, and annual independent audit reports. Using these data sources, we prioritize grantees based on criteria which include the number and severity of audit findings, the level of grantees’ measures to prevent improper payments, results from our previous compliance reviews, and the training and monitoring performed by grantees. We also prioritize grantees that we have not visited recently.

In FY 2015, we visited 12 states, the District of Columbia, and three tribal grantees, as follows:

FY 2015 Monitoring Visits

#

Month

LIHEAP Grantee

1

February

Washington D.C.

2

February

South Carolina

3

March

New Mexico

4

April

Mississippi

5

April

Georgia

6

May

Oklahoma

7

May

Spirit Lake Tribe

8

June

Missouri

9

June

Confederated Tribes of Salish and Kootenai

10

July

Shoshone-Bannock Tribes

11

July

Utah

12

July

Arkansas

13

August

Kansas

14

August

California

15

September

Connecticut

16

September

Ohio

 

We have selected the following grantees for on-site visits in FY 2016.

FY 2016 Monitoring Visits and Remote Assessments

#

Month

LIHEAP Grantee

1

December

Washington

2

January

Texas

3

March

Hawaii (remote assessment/desk review)

4

April

Maine

5

April

New Jersey (remote assessment/desk review)

6

April

New York

7

May

Idaho

8

May

North Carolina

9

May

Pennsylvania

10

June

Montana

11

June

Blackfeet Tribe (MT)

12

July

North Dakota

13

July

Three Affiliated Tribes of Ft. Berthould Res. (ND)

14

July

Turtle Mountain Band of Chippewa Indian (ND)

15

August

Wyoming

16

August

Massachusetts

 

These dates are approximate. We will work with each grantee to select specific dates that will minimize disruption to grantees’ operations. OCS staff will contact the grantees listed above to explain the compliance review process, select dates, and request documentation to be provided in advance of the visit. The 2016 compliance review will focus on federal FY 2014 programs.

We have tentatively selected the following grantees for review in FY 2017, and will update this selection at the beginning of that year:

FY 2017 Preliminary Monitoring Visits

#

Month

Grantee

1

December

Delaware

2

December

Maryland

3

January

Puerto Rico

4

January

Alabama

 

INQUIRIES:  Lauren Christopher, Director
                    Division of Energy Assistance
                    Telephone: (202) 401-4870
                    E-mail: lauren.christopher@acf.hhs.gov

                    Akm Rahman, Operations Branch Chief
                    Division of Energy Assistance
                    Telephone: (202) 401-5306
                    E-mail: akm.rahman@acf.hhs.gov

/s/
Jeannie L. Chaffin
Director
Office of Community Services

Last Reviewed: June 29, 2018