CED Managing Grant Administration Activities

Publication Date: March 6, 2020
Current as of:
This module is part of the CED Grant Recipient Toolkit.

Along with data collection and reporting, grant recipients may complete additional post-award activities during the life of their grant. This module provides an overview of these activities. If you have questions on the activities, please contact your Program Specialist or OCSRegistrar@icf.com.


Technical Assistance

Did you know that targeted technical assistance is available to CED grant recipients at no cost? Technical Assistance (TA) helps grant recipients address and overcome project challenges throughout the grant period helping to ensure the livelihood of project success. TA is a targeted and specialized resource that grant recipients can take advantage of to help move their projects forward, address challenges, and successfully implement their projects.

The Technical Assistance for CED Grant Recipients Resource (PDF) explains how grant recipients can utilize TA provided by the Office of Community Services (OCS) to support their projects.

Need Technical Assistance? Request it today!


Change in Key Personnel Request

Key personnel are considered the Authorizing Official (AO), and the Program Director (PD)/Principal Investigator (PI), often referred to as the Project Contact. The process for submitting a Change of Key Personnel request is different for these two roles.

The Change in Key Personnel Request explains how grant recipients can submit a change in key personnel request when there is a change in key personnel at your organization.

Note: If there are changes in staff at your organization other than the AO and PD/PI, a formal Change of Key Personnel change is not required.


No-Cost Extension

Need more time to complete your grant activities? A no-cost extension (NCE) allows a grant recipient to extend the project period end date by up to 12-months for the sole purpose of completing grant activities without additional funding or spending additional grant funds. An NCE request must be submitted in GrantSolutions at least 45-calendar days prior to the end of the project period.

The No-Cost Extension Request Process Resource explains how grant recipients can request an NCE and includes a downloadable template grant recipients may use to complete the cover letter that is required with the NCE request.


Change of Scope

A change of scope request must be submitted if a grant recipient decides to take the project in a different direction than what was proposed in the application. Examples changes that require a change of scope include: geographic scope change; change in type of businesses created; and change in project partner.

The Change of Scope Request Resource explains how grant recipients can submit a change of scope request and includes a downloadable template grant recipients may use to complete the cover letter and Change Request Form Table.


Budget Modification

A budget modification request, the most common type of grant amendment, occurs when a grant recipient, after consulting their OCS Program Specialist and OGM Grants Management Specialist, determine they need to make changes to the project budget.

The Budget Modification Request Resource explains how grant recipients can request an NCE and includes a downloadable template grant recipients may use to complete the cover letter.


Monitoring

Monitoring provides a programmatic and fiscal review of a CED project. Each year, OCS chooses a group of CED grant recipients to receive an on-site monitoring visit. Undergoing a set of monitoring visits each year is a part of OCS' ongoing efforts to implement methods to constructively assist in the facilitation of project implementation, increase impact, and secure successful project outcomes.

The Monitoring for CED Grant Recipients Resource (PDF) helps grant recipients understand the monitoring process and how to ensure a successful monitoring visit.

 


Property

CED grant recipients must adhere to ACF guidance regarding property — real property, tangible personal property, and intangible personal property. The ACF Real Property Guidance: What Does it Mean for My CED Grant? Resource addresses ACF’s Real Property Guidance and its application to Community Economic Development (CED) grants. You may also refer to the ACF Property Guidance webpage for more information about real property, tangible personal property, and intangible personal property.


Explore more CED Grant Recipient modules:

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Getting Started with Your CED Grant

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Working with ACF and HHS Offices

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Systems for Grant Management and Reporting

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Data Collection and PPR

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Supporting Businesses, Employees, and Community Development