CED Working with ACF and HHS Offices

Current as of: April 15, 2024

This module is part of the CED Grant Recipient toolkit.

Working with ACF and HHS Offices for Your CED Grant

The Administration for Children and Families, within HHS, is responsible for Federal programs that promote the economic and social well-being of families, children, individuals, and communities.

The Office of Community Services (OCS) has primary responsibility for implementing the CED program.
The Office of Grants Management (OGM) within the Office of Administration oversees the business aspects and financial areas of grant award and administration.
Payment Management Services (PMS), an office within HHS but outside of ACF, works in partnership with OCS and OGM to support CED grantees' receipt of Federal grant funds.

Office of Community Services

OCS program objectives include:

Increase capacity of individuals and families to become self-sufficient, through the creation of employment and business opportunities;
Revitalize communities;
Build stability and capacity so that people are able to create their own opportunities; and
Assist grant recipients to maximize the success of their grants.

You will work with an assigned Program Specialist at OCS on the programmatic aspects of your grant, and this is the person you will most often talk with about your project.

You will also work with the CED Program Leadership team throughout the lifetime of your grant.

Office of Grants Management

OGM administers the fiscal aspect of the grant award. OGM works in collaboration with OCS to ensure grant recipient compliance with applicable laws, regulations, policies, and procedures.

OGM activities include:

Issuing grant awards,
Receiving original reports, such as Federal Financial, Equipment, and Property reports,
Processing changes in key personnel, agency leadership, or partnerships with financial institutions,
Ensuring grant recipient compliance with applicable laws, regulations, policies, and procedures, and
Coordinating with OCS on programmatic issues.

You can find out who your assigned Grants Management Specialist is in GrantSolutions by selecting the Project Assignments icon under Actions.

Learn more about Managing Your ACF Grant Award.

Watch this video to learn about managing your grant with OGM.

Payment Management Services

PMS , an office with HHS but outside of ACF, provides automated grant payment and cash management services for several Federal agencies. PMS will work with you over the life of your grant to help in matters related to disbursement of your funds.

You will contact them to:

Establish the electronic funds transfer process using the 1199A Form,
Access grant funds,
Return unused Federal funds at the end of the grant period, and
File quarterly Federal cash transaction reports, which is also referred to as the SF-425.

If your organization is a brand new HHS grant recipient, you will be sent an email from PMS instructing you on how to create an account. If your organization has had other grants with HHS before, you will not be contacted by PMS - you will use your existing account information.