< Back to Search Results

How do I officially notify OFA and change the Program Contact/Project Director or Authorized Representative for my grant program?

Office:
OFA
Programs:
Health Profession Opportunity Grants (HPOG)
Topics:
Grant Administration

Answer

To officially notify OFA and change the Program Contact/Project Director (PI/PD) for your grant, you will need to do the following:

  • Log in to GrantSolutions
  • Click on “Manage Amendments”
  • Click on “New”
  • On the page “Select Amendment Type,” you should choose “Change in PI/PD (Type 6)” and then hit “Create Amendment.”
  • Please provide the following information in the fields listed in the Application Control Checklist:
    • Change in Project Director – This is an online form that should be completed.  Click “Enter Online.”  Then, on the “New Project Director” line, click “Add Project Director” (if this person has not previously been a project director for this program.  Otherwise, you can use the drop down menu to select them).  Enter all of the required fields (denoted with a red asterisk) with the new Project Director’s information.  After inputting all of this individual’s information, please validate the address by clicking “Validate Address.”  Once the address is validated, please click on “Save.”
    • SF-424 Application for Federal Assistance – This is an online form that should be completed.  Click “Enter Online.”  Complete all of the fields, remembering to update Section f “Name and contact information of person to be contacted on matters involving this application” with the name, telephone number and email address of the new Project Director.  Then, click “Save.”
    • Cover Letter Upload – Upload a letter on your organization’s official letterhead that provides the name, phone number and email address of the new Project Director.  This letter should be signed by the Authorized Representative.  You will upload this by clicking on “Upload Files” and following the instructions.
      • The resume of the new Project Director should also be uploaded in this section.  You will upload this by clicking on “Upload Files” and following the instructions.
  • Go to the Grant Solutions Getting Started page and follow the “Recipient User” guidance. Complete the Recipient/ Grantee User Account Request Form and Security Compliance Statement, and upload as an attachment by clicking on “Upload Files” and following the instructions. In addition, please send via email to the Grant Solutions Support Center (help@grantsolutions.gov).
  • Once you have performed the above mentioned tasks, you will click on “Verify Submission.”  Another box will pop up asking you to confirm that you want to complete this amendment, and you will select “yes” or “save.”
  • If you have any questions about this process, please contact your program specialist.

 

To officially notify OFA and change the Authorized Representative (AO) for your grant, you will need to do the following:

  • Log in to GrantSolutions
  • Click on “Manage Amendments”
  • Click on “New”
  • On the page “Select Amendment Type,” you should choose “Change in Grantee Authorizing Official (Type 6)” and then hit “Create Amendment.”
  • Please provide the following information in the fields listed in the Application Control Checklist:
    • SF-424 Application for Federal Assistance – This is an online form that should be completed.  Click “Enter Online.”  Complete all of the fields, remembering to update #21 Authorized Representative with the name, telephone number and email address of the new Authorized Representative.  The Authorized Representative will need to sign this form by typing in their name in the “Signature of Authorized Representative” field and typing in the date. Then, click “Save.”
    • Cover Letter Upload – Upload a letter on your organization’s official letterhead that provides the name, phone number and email address of the new Authorized Representative.  This letter should be signed by the Authorized Representative (or another official that is higher ranking than the Authorized Representative).  You will upload this by clicking on “Upload Files” and following the instructions.
  • Go to the Grant Solutions Getting Started page and follow the “Recipient User” guidance. Complete the Recipient/ Grantee User Account Request Form and Security Compliance Statement, and upload as an attachment by clicking on “Upload Files” and following the instructions. In addition, please send via email to the Grant Solutions Support Center (help@grantsolutions.gov).
  • Once you have performed the above mentioned tasks, you will click on “Verify Submission.”  Another box will pop up asking you to confirm that you want to complete this amendment, and you will select “yes” or “save.”
  • If you have any questions about this process, please contact your program specialist.
Last Reviewed: March 4, 2019