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The HPOG team hosted an End of Grant Webinar for HPOG program staff on June 3, 2021. During this webinar, HPOG Program Specialists discussed administrative closeout requirements and reviewed documents and timelines required for no-cost extensions, Year 5 Supplement and Extension second semester reports and final programmatic and financial reports.*

For more information on grant closeout, please refer to the HPOG 2.0 Grantee Closeout and PPR Guidance (PDF), the End of Grant Webinar slides (PDF), and/or the OGM Closeout Webinar slides (PDF) (presented on March 11, 2021).*

If you have additional questions, please contact your program specialist.

Health Careers NW (HCNW) Visit disclaimer page provides healthcare training and job search assistance to Temporary Assistance for Needy Families (TANF) recipients, Supplemental Nutrition Assistance Program (SNAP) recipients, and individuals covered under Medicaid through the Oregon Health Plan.

To receive authorization to access GrantSolutions, you will need to fill out the Grantee User Request Form, which can be found on the Getting Started — Request a User Account page of the GrantSolutions Visit disclaimer page website. Once there, follow the instructions for “Recipient User.”

In general, grantees are allowed a certain degree of latitude to re-budget within and between budget categories to meet unanticipated needs and to make other types of post-award changes; provided the budget changes are for activities detailed in the approved program narrative for that budget period and do not meet one or more of the below prior approval requirements:

The 45 CFR Part 75.308 Visit disclaimer page states that written approval is required from ACF prior to grantees implementing a budget modification for any of the following:

  1. Change in scope or objective of the project or program (even if there is no associated budget revision requiring prior written approval).
  2. Change in key personnel (This would include the Program Director (PD) or Authorized Official (AO) named in the notice of grant award.)
  3. The absence/disengagement from the project of key personnel for more than 3 months or 25% of his/her time
  4. The inclusion, unless waived by the HHS awarding agency, of costs that require prior approval in accordance with subpart E of 45 CFR 75, or 45 CFR 75 Appendix IX of this part, or 48 CFR part 31, as applicable. (This would include items such as alternation and renovation of real property and equipment not previously approved.)
  5. The transfer of funds budgeted for participant support costs as defined in 45 CFR 75.2 to other categories of expense.
  6. Transfer or contracting out work not approved in application
  7. Changes in the amount of approved cost-sharing or matching provided by the non-Federal entity.
  8. The need arises for additional Federal funds to complete the project.
  9. The inclusion of research patient care costs in research awards made for the performance of research work.
  10. The provision of subawards by a pass-through entity on fixed amounts up to the Simplified Acquisition Threshold, provided that the subawards meet the requirements for fixed amount awards in 45 CFR 75.201. See 45 CFR 75.353.
  11. The recipient wishes to dispose of, replace, or encumber title to real property, equipment, or intangible property that are acquired or improved with a Federal award. See 45 CFR 75.318, 75.320, 75.322, and 75.323.
  12. Significant Rebudgeting — Transfer of direct costs of 25% or more of total costs of the last approved award is considered significant rebudgeting.
  13. Carryover of Unobligated Balances

Please contact your program specialist if you have any questions about this.

To officially notify OFA and change the Program Contact/Project Director (PI/PD) for your grant, you will need to do the following:

  • Log in to GrantSolutions Visit disclaimer page
  • Click on “Manage Amendments”
  • Click on “New”
  • On the page “Select Amendment Type,” you should choose “Change in PI/PD (Type 6)” and then hit “Create Amendment.”
  • Please provide the following information in the fields listed in the Application Control Checklist:
    • Change in Project Director — This is an online form that should be completed. Click “Enter Online.” Then, on the “New Project Director” line, click “Add Project Director” (if this person has not previously been a project director for this program. Otherwise, you can use the drop down menu to select them). Enter all of the required fields (denoted with a red asterisk) with the new Project Director’s information. After inputting all of this individual’s information, please validate the address by clicking “Validate Address.” Once the address is validated, please click on “Save.”
    • SF-424 Application for Federal Assistance — This is an online form that should be completed. Click “Enter Online.” Complete all of the fields, remembering to update Section f “Name and contact information of person to be contacted on matters involving this application” with the name, telephone number and email address of the new Project Director. Then, click “Save.”
    • Cover Letter Upload — Upload a letter on your organization’s official letterhead that provides the name, phone number and email address of the new Project Director. This letter should be signed by the Authorized Representative. You will upload this by clicking on “Upload Files” and following the instructions.
      • The resume of the new Project Director should also be uploaded in this section. You will upload this by clicking on “Upload Files” and following the instructions.
  • Go to the Grant Solutions Getting Started page Visit disclaimer page and follow the “Recipient User” guidance. Complete the Recipient/ Grantee User Account Request Form and Security Compliance Statement, and upload as an attachment item by clicking on “Upload Files” and following the instructions. In addition, please send via email to the Grant Solutions Support Center (help@grantsolutions.gov).
  • Once you have performed the above mentioned tasks, you will click on “Verify Submission.” Another box will pop up asking you to confirm that you want to complete this amendment, and you will select “yes” or “save.”
  • If you have any questions about this process, please contact your program specialist.

To officially notify OFA and change the Authorized Representative (AO) for your grant, you will need to do the following:

  • Log in to GrantSolutions Visit disclaimer page
  • Click on “Manage Amendments”
  • Click on “New”
  • On the page “Select Amendment Type,” you should choose “Change in Grantee Authorizing Official (Type 6)” and then hit “Create Amendment.”
  • Please provide the following information in the fields listed in the Application Control Checklist:
    • SF-424 Application for Federal Assistance — This is an online form that should be completed. Click “Enter Online.” Complete all of the fields, remembering to update #21 Authorized Representative with the name, telephone number and email address of the new Authorized Representative. The Authorized Representative will need to sign this form by typing in their name in the “Signature of Authorized Representative” field and typing in the date. Then, click “Save.”
    • Cover Letter Upload — Upload a letter on your organization’s official letterhead that provides the name, phone number and email address of the new Authorized Representative. This letter should be signed by the Authorized Representative (or another official that is higher ranking than the Authorized Representative). You will upload this by clicking on “Upload Files” and following the instructions.
  • Go to the Grant Solutions Getting Started page Visit disclaimer page and follow the “Recipient User” guidance. Complete the Recipient/ Grantee User Account Request Form and Security Compliance Statement, and upload as an attachment by clicking on “Upload Files” and following the instructions. In addition, please send via email to the Grant Solutions Support Center (help@grantsolutions.gov).
  • Once you have performed the above mentioned tasks, you will click on “Verify Submission.” Another box will pop up asking you to confirm that you want to complete this amendment, and you will select “yes” or “save.”
  • If you have any questions about this process, please contact your program specialist.

Please see the HPOG Carryover Webinar from December 2016. You may also want to reference the HPOG Carryover Submission Checklist. If you have additional questions, please contact your program specialist.

Addition of New Healthcare Occupational Trainings

Background: The healthcare occupations that were proposed in the grant application documents, and agreed upon by OFA, are the occupations that are considered approved for training participants. Programs are only allowed to train those healthcare occupations. Programs are allowed to add other healthcare occupational trainings as new labor market needs are identified, as long as those occupations are part of an articulated career pathway. Programs can add those healthcare occupational trainings, and offer training, after receiving approval from OFA.

Approval Process: Before the organization can train for a new healthcare occupation, the grantee will upload a justification containing the following items to GrantSolutions as a Grant Note using the naming convention Add Occ NAME MM YYYY Proposed (e.g. Add Occ Surgical Tech 11 2015 Proposed)

  • The most pertinent Standard Occupational Classification (SOC) code for the healthcare occupational training and a description of the new occupational training.
  • How the proposed healthcare occupation training is preparing students for one or more specific employer or industry recognized credential or degree (which can include a license, third-party certification, postsecondary educational certificate or degree, or a Registered Apprenticeship certificate).
  • A description, narrative or diagram, of the career pathway for the healthcare occupation.
  • Labor market information, including employment rates, projected employment rates, and number of job openings.
  • Real-time labor market trends, including job posting volume, and educational or experience requirements.
  • Occupational wage data, including the median wage and wage ranges.
  • Estimated average starting wages within the proposed service area.
  • Verification from local employers regarding their needs and expectations.
  • Local training capacity including the provider and length of training.
  • Estimated number of participants that will begin the occupational training and an indication of if this addition would require other workplan projection changes.

OFA will note approval for the new healthcare occupation in GrantSolutions. Once OFA has done this, the new occupation with vendor information can be input into PAGES and training can be offered to participants for that occupation.

As part of a larger design thinking project, the Health Profession Opportunity Grants (HPOG) program co-created two models of instructor engagement with instructors across its HPOG 1.0 grantees: The World Café and Designing with Stakeholders.  A number of HPOG programs volunteered to pilot these methods in their program to (1) improve collaboration between instructors and HPOG staff, and (2) engage instructors in devising innovative strategies to improve student persistence.  The publication “Using the World Café to Improve Instructor Engagement: A Guide for Health Profession Opportunity Grants Programs” describes the World Café pilot projects and the experiences of the grantees who participated.


Not familiar with design thinking?  At its heart, design thinking is a human-centered approach to problem solving.  It consists of a set of tools that focus on empathy for the end-user in the creation and consideration of any solution.

This document includes HPOG-specific guidance and information regarding Contracts and Request for Proposals (RFPs) submission.

This new animation brings to life findings from the HPOG 1.0 Systems Change Analysis and Tribal Health Profession Opportunity Grants (HPOG) Program Evaluation.