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Please review the PPR Submission Checklist (PDF) for detailed guidance on how to complete your PPR. Please make sure to review this guidance carefully. The checklist also mentions the ACF Waiver Release Form (PDF). Please be sure to review and complete as necessary. As always, if you have questions, please contact your program specialist.

HPOG provides responsive technical assistance (TA) to grantees across a number of topics and in a number of formats.  You can select from a menu of Technical Assistance topics, but please keep in mind that this is not an exhaustive list.  We can provide Technical Assistance to respond to your unique needs.  TA can take the form of phone calls, webinars, site exchanges with a peer grantee, or on-site training.  Contact your Program Specialist to discuss further or if you wish to put in a formal request for TA.

OFA has outlined below its positions and related policies for both Enrolling Existing Students and Providing ABE services.

The HPOG team hosted Orientation Webinars for HPOG program directors on October 14th and 16th, 2015. During this webinar, Stan Koutstaal, OFA Program Manager for HPOG, discussed program requirements and items that require prior approval from the HPOG program office. The Orientation Webinar Video and Transcript (TXT) are now available.

To officially notify OFA and change the Program Contact/Project Director (PI/PD) for your grant, you will need to do the following:

  • Log in to GrantSolutions
  • Click on “Manage Amendments”
  • Click on “New”
  • On the page “Select Amendment Type,” you should choose “Change in PI/PD (Type 6)” and then hit “Create Amendment.”
  • Please provide the following information in the fields listed in the Application Control Checklist:
    • Change in Project Director — This is an online form that should be completed. Click “Enter Online.” Then, on the “New Project Director” line, click “Add Project Director” (if this person has not previously been a project director for this program. Otherwise, you can use the drop down menu to select them). Enter all of the required fields (denoted with a red asterisk) with the new Project Director’s information. After inputting all of this individual’s information, please validate the address by clicking “Validate Address.” Once the address is validated, please click on “Save.”
    • SF-424 Application for Federal Assistance — This is an online form that should be completed. Click “Enter Online.” Complete all of the fields, remembering to update Section f “Name and contact information of person to be contacted on matters involving this application” with the name, telephone number and email address of the new Project Director. Then, click “Save.”
    • Cover Letter Upload — Upload a letter on your organization’s official letterhead that provides the name, phone number and email address of the new Project Director. This letter should be signed by the Authorized Representative. You will upload this by clicking on “Upload Files” and following the instructions.
      • The resume of the new Project Director should also be uploaded in this section. You will upload this by clicking on “Upload Files” and following the instructions.
  • Go to the Grant Solutions Getting Started page and follow the “Recipient User” guidance. Complete the Recipient/ Grantee User Account Request Form and Security Compliance Statement, and upload as an attachment item by clicking on “Upload Files” and following the instructions. In addition, please send via email to the Grant Solutions Support Center (help@grantsolutions.gov).
  • Once you have performed the above mentioned tasks, you will click on “Verify Submission.” Another box will pop up asking you to confirm that you want to complete this amendment, and you will select “yes” or “save.”
  • If you have any questions about this process, please contact your program specialist.

To officially notify OFA and change the Authorized Representative (AO) for your grant, you will need to do the following:

  • Log in to GrantSolutions
  • Click on “Manage Amendments”
  • Click on “New”
  • On the page “Select Amendment Type,” you should choose “Change in Grantee Authorizing Official (Type 6)” and then hit “Create Amendment.”
  • Please provide the following information in the fields listed in the Application Control Checklist:
    • SF-424 Application for Federal Assistance — This is an online form that should be completed. Click “Enter Online.” Complete all of the fields, remembering to update #21 Authorized Representative with the name, telephone number and email address of the new Authorized Representative. The Authorized Representative will need to sign this form by typing in their name in the “Signature of Authorized Representative” field and typing in the date. Then, click “Save.”
    • Cover Letter Upload — Upload a letter on your organization’s official letterhead that provides the name, phone number and email address of the new Authorized Representative. This letter should be signed by the Authorized Representative (or another official that is higher ranking than the Authorized Representative). You will upload this by clicking on “Upload Files” and following the instructions.
  • Go to the Grant Solutions Getting Started page and follow the “Recipient User” guidance. Complete the Recipient/ Grantee User Account Request Form and Security Compliance Statement, and upload as an attachment by clicking on “Upload Files” and following the instructions. In addition, please send via email to the Grant Solutions Support Center (help@grantsolutions.gov).
  • Once you have performed the above mentioned tasks, you will click on “Verify Submission.” Another box will pop up asking you to confirm that you want to complete this amendment, and you will select “yes” or “save.”
  • If you have any questions about this process, please contact your program specialist.

The ACF Waiver Release Form (PDF) needs to be completed by the subject of each success story, promising practice, picture, or other document possessing the name or likeness of an individual that is submitted to OFA. If you have any questions about this requirement, please contact your program specialist.

Online versions of the Standard Forms can be found at Grants.gov .

Memorandums of Understanding (MOU) are encouraged, but not required to illustrate coordination and collaboration. MOUs that do not exchange funds can be signed for the full five year grant period or on an annual basis. If you choose to engage in MOUs with partner organizations, they will need to be submitted, reviewed, and approved by your Program Specialist prior to execution and then anytime thereafter if the MOU language is amended. For MOUs executed annually, they should be resubmitted, reviewed, and approved by your Program Specialist annually. Please refer to the guidance provided in the MOU Review Sheet (PDF).

All contracts or other document vehicles that exchange funds must be resubmitted, reviewed, and approved by your Program Specialist annually. Please refer to the guidance provided in the Contract Review Sheet.

Please review the Grant Note Naming Conventions for the appropriate ways to label your Grant Notes in GrantSolutions.