Multi-Program Advance Planning and Data Systems

Many states operate large and complex administrative data systems that include information from multiple programs. Federal dollars to support such systems must be allocated across programs. When such systems include two or more of the following HHS programs, requests for funding approval must be submitted to the State Systems Coordinator (SSC) for HHS:

  • Title IV-D Child Support Enforcement (ACF)
  • Title IV-B/IV-E Children’s Bureau (ACF)
  • Title XIX and XXI Medicaid (CMS)

These submissions are referred to as Multi-Program Advance Planning Documents (APDs).The Division of Data and Improvement in ACF’s Office of Planning, Research, and Evaluation oversees State Systems Coordination.

HHS works closely with the USDA Food and Nutrition Service’ Supplemental Nutrition Assistance Program (SNAP). However, USDA receives a separate submission from the state and issues its own response. Decisions are routinely coordinated between HHS and USDA.

HHS has made available to the states the Cost Allocation Methodology Toolkit (CAM). The CAM is a simple, consistent, and objective cost allocation methodology states can use to calculate funding contribution amounts across multiple funding agencies when including software development costs under an approved APD.