State Letter 13-07

FY14 Data Submission Procedures for Social Services and Targeted Assistance

Publication Date: July 2, 2013

To: State Refugee Coordinators

From: Eskinder Negash
           Office of Refugee Resettlement

Subject: Data Submission Procedures for FY 2014 Social Services and Targeted Assistance Grant Formula Allocations

This State Letter provides the timeline and requirements for data submission for the FY 2014 Refugee Social Services and Targeted Assistance Grant formula allocations, via the ORR data submission website.

In FY 2014, ORR will re-qualify counties for Targeted Assistance grants. For this purpose, all States should report county data for asylees and Cuban-Haitian entrants served by the state who have a date of grant of qualifying status or date of admission to the U.S. in qualifying status between October 1, 2011 and September 30, 2013.

The ORR data submission website allows States to upload data files securely. The website also permits ORR to provide verification to States of receipt of the data, perform front-end editing to reject improperly formatted or otherwise invalid data immediately after receipt, and provide reasons for rejections.  States should make corrections to the data and then submit the revised files. This process is designed to ensure final data submissions by the States are complete and accurate for data matching in ORR’s Refugee Arrivals Data System (RADS) and formula allocations.

The website will be open for file uploads from November 1 to December 15, 2013.  This ORR State Letter sets a reporting schedule for States that will facilitate more timely information on the allocation of FY 2014 funds.

In preparation for the FY 2014 Refugee Social Services and Targeted Assistance formula data submissions:

States should submit the name, email address, and telephone number for a primary and an alternate user of the website to Trudi Grant by email at by COB October 1, 2013.  Both prior and new users who plan to submit data this year must submit a point of contact in order to access the website.

The primary and secondary users will receive instructions on the use of the web-based data submission system by October 15, 2013, directly from General Dynamics Information Technology (GDIT), ORR’s contractor for RADs and the data submission website.

States should submit asylee and Cuban-Haitian Entrant data for the FY 2014 Social Services and Targeted Assistance formula allocations, as well as secondary migration data for refugees and Cuban-Haitian Entrants. Data must be submitted during the period November 1 to December 15, 2013 in accordance with the instructions.  The website will be open seven days a week during this period.

The only opportunity to submit data will be from November 1 to December 15, 2013.

Contact Information:
Procedure  Contact Name Phone
State letter inquiries Trudi Grant 202.401.9250
State letter inquiries (back up) Wanda Hall 202.401.4646
Technical issues Gary Frost 703.852.2221
Technical issues (back up) Osama Ismail 703.852.2239


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