State Letter 14-05
Data Submission Procedures for FY 2015 Social Services and Targeted Assistance Grant Formula Allocations
To: State Refugee Coordinators
From: Eskinder Negash
Office of Refugee Resettlement
Subject: Data Submission Procedures for FY 2015 Social Services and Targeted Assistance Grant Formula Allocations
This State Letter provides the timeline and requirements for data submission for the FY 2015 Refugee Social Services and Targeted Assistance Grant formula allocations, via the ORR data submission website.
All States should report county data (for Targeted Assistance Grant formula allocations please see Appendix A) for asylees and Cuban-Haitian entrants served by the state who have a date of grant of qualifying status or date of admission to the U.S. in qualifying status between October 1, 2012 and September 30, 2014.
The ORR data submission website allows States to upload data files securely. The website also permits ORR to provide verification to States of receipt of the data, perform front-end editing to reject improperly formatted or otherwise invalid data immediately after receipt, and provide reasons for rejections. States should make corrections to the data and then submit the revised files. This process is designed to ensure final data submissions by the States are complete and accurate for data matching in ORR’s Refugee Arrivals Data System (RADS) and formula allocations.
The website will be open for file uploads from November 3 to December 15, 2014. This ORR State Letter sets a reporting schedule for States that will facilitate more timely information on the allocation of FY 2015 funds.
In preparation for the FY 2015 Refugee Social Services and Targeted Assistance formula data submissions:
States should submit the name, email address, and telephone number for a primary and an alternate user of the website to Trudi Grant by email at Trudi.Grant@acf.hhs.gov by COB October 1, 2014. Both prior and new users who plan to submit data this year must submit a point of contact in order to access the website.
The primary and secondary users will receive instructions on the use of the web-based data submission system by October 15, 2014, directly from General Dynamics Information Technology (GDIT), ORR’s contractor for RADs and the data submission website.
States should submit asylee and Cuban-Haitian Entrant data for the FY 2015 Social Services and Targeted Assistance formula allocations, as well as secondary migration data for refugees and Cuban-Haitian Entrants. Data must be submitted during the period November 3 to December 15, 2014 in accordance with the instructions. The website will be open five days a week during this period.
The only opportunity to submit data will be from November 3 to December 15, 2014.
|Procedure||Contact Name||Email address||Phone number|
|State letter inquiries||Trudi Grant||Trudi.Grant@acf.hhs.gov Visit disclaimer page||202.401.9250|
|State letter inquiries (back up)||Wanda Hall||Wanda.Hall@acf.hhs.gov||202.401.4646|
|Technical issues||Gary Frost||Gary.Frost@gdit.com||703.852.2221|
|Technical issues (back up)||Osama Ismail||Osama.Ismail@gdit.com||703.852.2239|
|MISSOURI||SAINT LOUIS CITY|
|NEW YORK||NEW YORK|